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How to make a change to your Federal Deposit Schedule or Filing Form

Based on your historical tax payments, the IRS will assign your company a deposit schedule for tax payments. If you've received a notice from the IRS about a deposit schedule change or federal filing form you must update this in your Gusto account. 

Important: If you joined Gusto before April 1, 2020, you won't be able to make any updates to your federal deposit schedule or federal filing form for the remainder of the year. If you joined Gusto after April 1, 2020, and the IRS has updated your deposit schedule and/or federal filing form requirement, follow the steps outlined below to update your Gusto account. 

Update your federal deposit schedule

  1. Navigate to the Company Details tab.
  2. Under the Federal Tax Setup section click on Schedule a future change. 
    • This link will be embedded in a full sentence that reads "Please make sure that your tax setup below is accurate. If you received a notice to change the setup below, you can schedule a future change."
  3. Select the Effective Date of the new deposit schedule.
  4. Enter the future deposit schedule change you have received on your notice.
    • Your new deposit schedule will be listed in the section titled "What you need to do."

Update your federal filing form to 941 or 944

  1. Navigate to the Company Details tab.
  2. Under the Federal Tax Setup section click on Schedule a future change
  3. Select the Effective Date of the new filing form. 
  4. Enter the future filing form change you have received on your IRS notice. 
  5. Click Save

Filing Form 944 

The IRS allows certain small businesses to file annually on Form 944 instead of quarterly on Form 941. While this may seem like a benefit for small employers, the IRS may change your filing requirement mid-year which could result in notices and penalties if returns are late. Gusto will charge you the same fees whether or not we file quarterly or annually for you. 

If the IRS has notified you that you are a Form 944 filer, but you want Gusto to file the quarterly Form 941 for you instead, you can call the IRS at (800) 829-4933 by April 1st to opt out of the annual 944 form. The IRS will send you a written notice that your filing requirement has been changed to quarterly Form 941 at which time you can update your form requirement to 941 in Gusto to match the IRS's updated records. If you don't receive this notice, you must update Gusto to file Forms 944 for that calendar year. 

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