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Report previous payrolls

If you're entering previous payrolls during the set up of your Gusto account, you'll need a few documents first.

If you've already run payroll with Gusto and still need to report a missing payroll processed outside of Gusto, check out this article.

  1. Click the Get Started tab.
    • If you don't have this tab please contact us with the details of the payroll that still needs to be entered.
  2. Click Step 7: Report Previous Payrolls.
  3. Ensure all of your active employees are entered, and click Save and Continue.
  4. Ensure all of your dismissed employees from the current year are entered, and click Save and Continue. This is very important as we need this info to generate all required W-2s at the end of the year.
  5. Click Add Paystubs for your first employee.
    • Gusto will default to paystubs having been issued for all employees, unselect the check box if no paystubs were issued and click Save Changes.
  6. Enter in the check date. This is the date the wages were paid.
    • Please note: Use the last paystub issued in the quarter with a check date that precedes the last day of the quarter (i.e. 3/31, 6/30, 9/30,12/31).
  7. Check that the applicable taxes and the correct state taxes are present. 
  8. Enter the employee’s year-to-date earnings, taxes and deductions.  
  9. Once you have entered the details for the first paystub, click Save Changes.
  10. Continue entering the information for the remaining paystubs and employees.
  11. Once you’ve entered all paystubs, review your previous payroll provider’s report of your YTD totals.  Check for any missed employees and/or payrolls, like supplemental or bonus payrolls.  
  12. If all employees and paystubs have been entered, click Finish Adding Paystubs.

What's next? E-sign forms in Gusto.

Check out this article for troubleshooting tips on reporting your previous payrolls.

Payroll, benefits, HR and more.