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How to confirm your 2021 tax information

To make sure Gusto can complete your year-end filings correctly, head to the Taxes and Compliance to answer a few questions, complete any adjustments, and let us know of other information that might be missing. 

First, we'll ask you to make sure your 2021 tax information is accurate, and update personnel information so that employees who need W-2s receive them.

  1. Make sure you’ve added all your current employees and contractors to Gusto
    • To check, go to the People section in your Gusto account. To add anyone who’s missing, go to the Hiring section.
  2. Make sure you’ve added any employees who were paid and dismissed in 2021 to Gusto
    • To check, go to your People section, and click “Show dismissed people”. If anyone’s missing, follow these instructions to add a dismissed employee. 
  3. Make sure you’ve reported any payrolls outside of Gusto (including dismissal payrolls)
    • Download a payroll journal report for 2021 to check. If you know something’s missing from Gusto, enter a non-Gusto payroll. 
  4. Make sure you’ve added all your 2021 contractor payments to Gusto 
  5. Make sure you’ve added any fringe benefits you offered employees in 2021 to Gusto 
    • Examples include use of a company car, gym stipends/memberships, relocation reimbursements, etc. To add fringe benefits retroactively to Gusto, follow these instructions.
  6. Make sure you’ve added all your employees’ 2021 retirement deductions and contributions to Gusto
    • To check, run a benefits report and select “401(k) costs.” To add deductions or contributions retroactively to Gusto, follow these instructions.
  7. Make sure you’ve identified all shareholders who own over 2% of your company in Gusto
    • To check, go to your owners’ People pages and make sure they’re marked as 2% shareholders under "Employment details". To add someone as an owner, follow these instructions.
  8. Make sure your employees’ work addresses are up-to-date (including anyone who’s now working from home)
 

Next, you'll be prompted to let us know about special compensation your employees received in 2021

Special compensation often doesn’t appear on paystubs, but we need to record it on your employees’ W-2s. In the Taxes and Compliance section, let us know if you offered any of these. We’ll ask for the specific amounts later on. 

  • Relocation expenses
    • This is money paid to an employee to cover a relocation for work. 
  • Child and dependent care
    • This is money paid to an employee to take care of any dependents. 
  • Allocated tips
    • These are tips paid to your employees in addition to the tips reported on their paystubs. 
  • Simple Employee Pensions (SEP)
    • This is separate from any other IRA or 401(k) that’s processed as a regular benefit.
  • Untracked health insurance
    • If your company offers group health insurance and makes pre-tax contributions to your employees’ premiums, we need to record those amounts. Check this box if those contributions aren’t set up in Gusto. 
  • Nonstatutory stock options
    • Sometimes called "nonqualified stock options" (NSOs), these are different from "incentive stock options" (ISOs), and are generally granted to employees, contractors, board members, etc. NSOs include income from exercising stock options.
  • Small Employer Health Reimbursement Arrangements (QSEHRA)
    • If you offered to reimburse your employees for medical expenses outside of Gusto, check this box. Only offered health reimbursements through Gusto? No need to check this—we've got all the info we need.
  • Minister housing reimbursements

Payroll, benefits, HR and more.