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Types of account mappings

View your Gusto chart of account mappings by navigating to the Settings section of your account and clicking the Integrations tab. Once you've selected your integration, you'll notice two columns of items and three settings: BasicAdvanced and All. 

Each setting allows you to select the mappings that best fit your accounting needs. 

Basic mappings

Basic mappings are the simplest way to customize the entry pushed over to your accounting software. The following options are included in Basic mappings:

  • Bank Account (not applicable for Xero or Freshbooks): reported expenses will come from this bank account.
  • Regular Wages: total amount of net pay and employee taxes.
  • Reimbursements: total reimbursements for all employees.
  • Employer Taxes: total amount of employer taxes.
  • Taxes Payable: taxes owed to agencies that Gusto does not (or cannot) pay–usually mapped to a liability account.
    • This occurs when we record a tax liability but don't debit for it or pay the agency (e.g. NY SDI)
  • Taxes Receivable: taxes owed back to the company from one or more agencies–usually mapped to an asset account.
    • This occurs when agencies recognize an overpayment and refund the company directly. This is typically a result of tax corrections that lowered the company's liability after taxes have already been paid, resulting in an overpayment.
  • Amounts withheld but not paid by Gusto: this includes deductions/garnishments and benefit contributions.
    • These amounts are left in the company's bank account for you to pay outside of Gusto.

With Basic mappings, you can still utilize Gusto Department Mappings, but the available payroll items to map will be limited.  

Please Note: All benefit expenses will be included in regular wages when using Basic mappings.

Advanced mappings

Advanced mappings allow you to dive deeper into specific payroll items to increase the level of granularity that our entry pushes over to your accounting software. Advanced mappings include all of the same mappings as our Basic version, but “Regular Wages” and “Amounts withheld but not paid by Gusto” will have additional entries for the specific payroll items. The following options are included in Advanced mappings:

  • Regular Wages
  • Commission
  • Bonus Payments
  • Overtime Payments
  • Health Insurance Contributions
  • Commuter Benefit Deductions
  • Employee Garnishments
  • Post-tax Deductions

All mappings

All mappings offer the ultimate customization on how to build out an entry to send to your accounting software. The mapping items will be identical to the Advanced mappings, but there will be no limitation on the type of account used when making the selections.

While Basic and Advanced mapping limit you to Expense and Liability accounts, All mappings opens up your possibilities, allowing you to map your Gusto payroll items to all current and available accounts within your accounting software.

Please Note: There is a risk that your accounting software entry may not reflect all of your payroll information if you select incorrect amounts. We highly recommend speaking with your accountant prior to utilizing the All mappings feature. 

Payroll, benefits, HR and more.