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Splitting payments to reconcile expenses in Xero

If you have a Xero account, this is our recommended method for reconciling expenses if payments were all processed through direct deposit. You can use the Split function to reconcile the payroll invoice that Gusto sends to Xero with the 2 payroll bank transactions.

Step 1. Use the Split function to reconcile the 1st transaction

  1. Sign in to your Xero account.
  2. Under your bank account, click Reconcile Items.
  3. There should be 2 Gusto bank transactions. Next to the 1st bank transaction, click Find & Match.
  4. Find and select the Gusto payroll invoice that was synced to your Xero account.
  5. Click the blue Split option next to the selected payroll invoice.
  6. Enter the 1st bank account transaction amount.
  7. Click Split. This will calculate the difference and allow you to apply only the amount of this one bank transaction to the invoice. Now the total should match the 1st bank transaction.
  8. Click Reconcile.

Step 2. Reconcile the 2nd transaction

  1. Next to the 2nd bank transaction, click Find & Match.
  2. Find and select the same Gusto payroll invoice that you just reconciled the first bank transaction to. The amounts should match up perfectly.
  3. Click Reconcile.

Splitting Payments FAQ

Q: Will transactions automatically reconcile?

A: No. Your Bill must be approved before you can reconcile the debits in your bank account with the Bill line entries. Do this by matching your bank transactions to the Bill Gusto created using “Match” under Accounts > Bank Accounts.