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Integrate with Vagaro

Vagaro provides operational software designed for spa, salon, gym, and fitness small businesses.

Gusto integrates with Vagaro to help streamline administrative and payroll processes. 

Customers who join Gusto from Vagaro will receive Gusto free for their first 3 months. Sign up directly from your Vagaro dashboard.

Connect to Gusto from Vagaro

  1. Sign in to Vagaro.
  2. Click Settings at the top of the page.
  3. On the left side of the page, cilck Integrations under the "Add-Ons" headline.
  4. Click Learn More in the Gusto tile.
  5. Click Try Gusto - 3 Months Free for new customers, or Connect Gusto Account for existing Gusto customers.
    • New users: Fill out the sign up form > click Create Account > click Verify Email > complete the signup in Gusto.
    • Existing users: Sign in with your Gusto credentials.
  6. Click Authorize.
  7. Set up your Payroll Configuration in Vagaro to match the payroll frequency in Gusto:
    1. Click the Reports tab at the top of the page.
    2. Click Payroll Configuration under the Employees headline on the left side of the page.
      • Here you're able set the payroll frequency and payroll end date (depending on frequency).
      • Keep in mind: Payroll frequency within Vagaro must match the payroll frequency set up in Gusto for data to be properly synced.
        • You can find the Gusto frequency in the Company Details tab of your Gusto account.

You can manage the rest of the integration from the Vagaro < > Gusto integration page.

Map Employees from Gusto to Vagaro

Employees must be mapped to Vagaro before Time and Attendance data will sync. To map an employee from Vagaro to Gusto:

  1. Sign in to Vagaro.
  2. Click Settings at the top of the page.
  3. On the left side of the page, cilck Integrations under the "Add-Ons" headline.
  4. Click the Gusto tile.
  5. Under the headline "Let's get your Vagaro employees into Gusto headline", choose how you would like to sync your Vagaro employees to Gusto:
    • Add as Gusto employee - use for employees who do not yet have a Gusto account.
      • You must complete the setup of an employee in Gusto before payroll information can be synced to their Vagaro account.
    • Link to existing Gusto employee - use for employees who already have a Gusto account.
      • Vagaro Employee will be mapped to a Gusto employee automatically by email and then by employee name.
      • If no employee match found, the default dropdown will show a "Select" option.
    • Do not add to Gusto - use when you do not want to sync an employee's information to Gusto.
  6. Click Save when the employees are all configured correctly.

You can now sync an employee’s Time and Attendance information to Gusto.

Run Payroll with Gusto

  1. Click Reports at the top of the page.
  2. Click Payroll under the "Employees" headline on the left of the page.
  3. Select the payroll closing date.
  4. Select the employees you'd like to run the report for - one, many, or all.
  5. Click Run Report.
  6. Click the green Run Payroll with Gusto button at the top of the page.
  7. Choose to Sync and I'll Finish Later, or Complete in Gusto.

You'll should receive a message that payroll will be synced to Gusto after Run Payroll with Gusto is clicked.

The following information will be synced to Gusto:

  • Hourly rate
  • Hours worked
  • Overtime rate
  • Overtime hours worked
  • Double overtime rate (CA only)
  • Double overtime hours worked (CA only)
  • Commission total
  • Hourly pay due
  • Overtime pay due
  • Double overtime pay due (CA only)
  • Tips total
  • Payroll due

Troubleshooting – reasons payroll won’t sync to Gusto

  1. An employee is not connected or fully set up in Gusto
    • The employee is not onboarded or setup completely. 
      • In Vagaro, check Integrations > Gusto to review the employee's status.
      • In gusto, check that the employee setup is 100% complete.
  2. The payroll frequency in Vagaro doesn't match the payroll frequency in Gusto.
    • If this is the case, you'll get an alert that payroll can't be synced to Gusto.
      • Refer to step 7 in the "Connect to Gusto from Vagaro" section above to adjust your payroll frequency in Vagaro.

Need help?

Check out Vagaro's Gusto-integration guide here.

For additional assistance and troubleshooting, contact Vagaro directly.

Payroll, benefits, HR and more.