Admins with the right permissions can view and download documents for employees and contractors in several ways:
To view or download employee or contractor-specific documents:
Go to People.
Scroll, search, or filter to find the team member.
Click the team member’s name.
Under Additional, click Documents.
Next to the document you’re looking for, under Actions, click View.
Download or print the PDF.
To view and download employee or contractor tax documents:
Go to Taxes & compliance.
Click Tax documents.
Tab between Federal, State, W-2s, and 1099s to find the document you need.
To view and download other company documents:
Go to Documents.
Under Company, click Authorization, then pick the document you need.
Company documents you might see include:
Direct Deposit Authorization—lets Gusto debit and credit your company's bank account, and file and pay your taxes.
Form 8655: Reporting Agent Authorization—lets Gusto file and pay your federal payroll taxes for you.
Employee documents you might see include:
Employee Direct Deposit Authorization—lets Gusto deposit the employee's pay into their bank account and take money back out if a payment needs to be corrected or reversed.
W-4 Employee Withholding Allowance—records the employee's tax withholding allowance.
I-9 Employment Eligibility Verification—records a person's authorization to work in the US.
Report of New Employee—reports new hires to the state where someone is employed (for example, in California, this is form DE-34).
W-2 Wage and Tax Statement—reports annual wages, taxes, deductions, and other salary information.
Last year’s W-2s are available in Gusto in mid-to-late January.
Other files—documents your company uploaded to the employee's profile.
Contractor documents you might see include:
1099-NEC Non-Employee Compensation—reports payments processed through Gusto for the year in Box 1a (nonemployee compensation), or Box 1 on forms for 2025 and earlier.
W-9 Request for Taxpayer Identification Number and Certification—form where the contractor gives their tax info.
Other files—documents the company uploaded to the contractor's profile.