If your company is starting with Gusto after the start of a year, it's important to enter your previous payrolls when setting up your Gusto account to ensure your year to date filings are accurate. Use the dropdowns below to learn more about entering these payrolls.
If you've already run payroll with Gusto and still need to report a missing payroll processed outside of Gusto, check out this article. If you need to edit or remove a previously entered historical payroll, please reach out to us through the Help section of your Gusto account.
It's critical that you provide previous payroll information to Gusto when setting up your account because an employer can only issue one W-2 per employee per year.
For the current quarter, gather all paystubs for every employee.
For previous quarters in this calendar year, gather quarterly payroll summaries for each employee.
There is a difference between a check date and the pay period:
The check date is the date the employee was paid. This date determines your payroll tax liability and will be the date you’ll enter when reporting previous payrolls. The pay period is the period of time during which the wages were earned.
For example, if an employee worked from December 15th to December 31st and was paid on January 15th, the pay period is the December 15th - 31st and the check date is January 15th.
Reimbursements: Business-related expenses incurred by the employee that are reimbursed on a non-taxable basis. Enter zero when reporting previous payrolls if no reimbursements were paid.
Exemptions: If your employee has tax exemptions, you’ll need to return to the employee setup before entering the employee’s paystubs. Check out our article on how to add exemptions for more details.
Social Security and Medicare: Social Security and Medicare are flat tax rates of 6.2% and 1.45% of taxable wages, respectively.
If you cannot find the source of the error, please reach out to our Success team at [email protected] and they will assist with troubleshooting.
Errors saving paystubs: This can be due to several different reasons.
If you're entering previous payrolls during the setup of your Gusto account, you'll need a few documents first.
If you've already run payroll with Gusto and still need to report a missing payroll processed outside of Gusto, check out this article.
Note: If you indicate there are no taxes outstanding ($0.00) for all taxes, Gusto will report all tax amounts as having been paid to the agency. We'll still report the total wages (for all payrolls for the year - both outside of Gusto plus amounts paid by Gusto), and all the taxes owed for the year (for all payrolls outside of Gusto and tax amounts for payrolls processed by Gusto), but we won't debit or pay the taxes again for historical payrolls.
What's next? E-sign forms in Gusto.
Check out this article for troubleshooting tips on reporting your previous payrolls.
Before you enter your previous payrolls when setting up your account, please gather the following items: