Edit an employee's work info (as an admin)

To edit an employee's work address to a new work location, administrators must first add the new work address in Gusto. 

Important

The work address of an employee can impact their tax liability. Do not delete old work addresses unless your employee(s) never actually worked there. Instead, add a new work location following the steps below and then change the employee(s) to the new location and include when they started working at the new location.

If you're adding a work location in a new state (including for an employee who is working from home in a new state), you'll need to register for payroll taxes in that state—heads up, registration can take up to 4 weeks (varies by state)

• Adding a new work location before you've registered and obtained an account number may block payroll.
• If you're adding a work address and tax corrections are needed, we'll need all state account details in order to make corrections.

Once you've added the new address, you can apply it to individual employee accounts by following these steps:

1. Click the People section and select Team members.
2. Click on your employee's name.
3. Click Manage Work Address next to "Work Address."
4. Click Add Address or Edit to update the work address details.
   • Add Address: enter the employee’s relocation date to backdate, or schedule an upcoming address change. Then select the work location from the drop-down.
   • Edit: edit the current address of record. The relocation date can only be edited using the ‘Add address’ option.
   • Work from home: Select the ‘Works from home’ option in the Work Address drop-down menu. We’ll automatically use your employee’s home address as their work address.
5. Click Save.

For questions about work address edits and how they may impact your company’s tax liability, please contact us from the Help section of your account.

Administrators with the required permissions can edit an employee's job title from their admin Gusto account.

If you do not see the option to change an employee's job title, please reach out to the primary administrator of your company's Gusto account. 

To edit an employee's job title:

1. Sign in to Gusto.
2. Click the People section and select Team members.
3. Select the employee's name.
4. From the Job & Pay tab, scroll to "Compensation."
5. Click edit.
6. Update the "Title"—if you can't find the job title you're looking for in the drop-down, click the X and type in the new title to create a new job.
   • If you want to remove the title entirely, just click the X and do not add another title. 
7. Scroll down, enter any remaining details asked for, and click Save.

If your employee's classification is changing, you should update this in Gusto using the instructions below.

If you need information on how to change an employee to a contractor, rather than updating their employee-classification, check out this article on converting employees and contractors.

Change your employee's classification

1. Click the People section and select Team members.
2. Click your employee’s name.
3. Navigate to the Job & Pay tab.
4. Click Edit next to the Compensation section—if you don't see this section, you may not have the required admin permissions. Reach out to the primary admin on the account to update your permissions.
5. Next to Employee Type, select one of the below–check out this resource for more info on classifying your employee:
   • Salary/No Overtime
   • Salary/Eligible for Overtime
   • Paid by the Hour. 
   • Commission only/No overtime
   • Commission only/Eligible for overtime
6. Update the compensation rate or default hours per pay period if applicable.
7. Click Save.

Important: If you're using multiple pay schedules, there may be a gap or overlap in the employee's hours for this payroll.

• If there's a gap between the employee's old and new pay schedules, run an off-cycle payroll for the in-between dates with the prorated amount.
• If there's an overlap, you'll need to edit the pay on the employee's next regular payroll with the reduced prorated amount.

1. Sign in to your admin profile.
2. Head to the People section and select Team members.
3. Click on the name of the employee.
4. From the Job & Pay tab, next to “Employment Details”, click edit.
5. Edit the start date and review any additional prompts that appear—this sometimes occurs when backdating hire dates.
6. Click Save.