This article is for church and nonprofit admins who use Aplos and want to connect it to Gusto for payroll and accounting.
Aplos is a software solution that lets you manage your books, donors, and members all in one place.
Services include:
Nonprofit and church accounting
Donor management
Member management
E-filing of Internal Revenue Service (IRS) returns (990-N, 990-EZ)
We connect to Aplos Accounting to automatically track your payroll and tax payments. We also support W-2 requirements and unique church payroll needs, like pastor housing allowances and tax exemptions.
Visit Aplos’ help center to learn more.
Connecting your accounts lets Aplos automatically track your Gusto payroll and tax payments.
To connect your company’s Gusto and Aplos accounts:
Go to Accounting in your Aplos account.
Click Payroll.
Click Log in to your Gusto account.
Enter your Gusto login credentials.
Click Authorize.
Click Go To Setup to set up how payroll details map to your Aplos accounts.
Select the Fund account and assign an expense or liability account for each category.
Click + next to a category, then adjust the percentages to split the entry between multiple accounts.
Your bank account election can be an expense or an asset account.
Click Save.
You’ll now find the active integration in the App directory of your Gusto account.
Use account mappings to control how payroll data maps to your Aplos accounts. You can set global mappings for all employees or customize mappings for individual employees.
Edit your global account mappings
To edit your global account mappings:
In Aplos, go to Payruns for Import.
In the top-right corner, click the gear icon.
Customize your account mappings by employee
To customize your account mappings by employee:
After you click Import for a payrun, uncheck the box in the Edit Mapping column.
Select a new account in the field you want to override and enter a percentage.
Fields you do not edit will apply the global settings.
An employee’s custom mappings apply to future payroll imports until you edit them again.
Click Save.
The total number of customized accounts will appear in the Custom Mappings column.
You can remove a previously imported payrun from Aplos or reactivate one that was dismissed.
To remove or reactivate an Aplos payrun:
Click Show History.
Click Reactivate to make a previously dismissed payroll available for import.
Click Remove Payrun to remove a previously imported payrun from Aplos.
The payrun will then become available to import or dismiss again.
Q: Does information sync over by employee?
A: Yes. You can map payroll taxes, wages, and reimbursements at the individual level. Go to the Manage Aplos payroll account mappings section of the article to learn more.
Q: How do I set up a tax exemption?
A: There are two types of exemptions, employee or employer. Learn how to set up an exemption.
Q: How do I add a reimbursable housing allowance when processing payroll?
A: Follow the instructions in this article to add the housing allowance amount as a custom additional earning to make sure it’s taxed and reported correctly.
Q: How do I handle the annual housing allowance so it’s reported on Form W-2?
A: If you added the minister’s housing allowance as a custom earning through payroll, we include the total amount for the year in Box 14 of Form W-2.
Q: Does the sync work on regular, off-cycle, and bonus payrolls?
A: Yes, the sync works on regular, off-cycle, and bonus payrolls.
Q: Will I be able to tell the difference between a direct deposit and a check payment to an employee in Aplos?
A: Yes, you can tell the difference between direct deposit and check payments in Aplos.
Q: Do you have any more resources I can reference?
A: Visit this IRS resource for tax information, filing requirements, and exemption information for charities and other nonprofits.