Custom fields are available to our Plus and Premium customers. If you don’t have access to this feature, admins can upgrade at anytime.
You can use custom fields to label or categorize employees and/or collect personal information from them. If your employee is already onboarded they won’t be notified to fill out a field.
- Heads up: You'll need to remember to tell your employees if you'd like them to fill out a custom field. At this time, you cannot make a custom question required and Gusto does not send notifications to employees reminding them to complete the question(s).
Common uses for custom fields:
- Employment status (full time/part time)
- Tracking employee demographics for diversity reporting
- T-shirt size
- Dietary restrictions
- Allergies
Run a report on custom fields by selecting the "Custom fields" report or by adding the custom field as a "Column" in the custom employee report builder.
Add a custom field Important reminder: any labels you choose to use are strictly for your reporting purposes only, and of your own choosing—Gusto does not do anything to verify these labels.
-
Go to the Settings section.
- Click the Customization tab.
-
Under "Custom Fields", click Add Custom Field.
- Enter the field name.
- Enter any info to help people fill this in.
- Select who should fill out this custom field. You may assign it to your employees or admins to fill out.
-
Click Add Field.
Edit a custom field -
Go to the Settings section.
- Click the Customization tab.
-
Next to "Custom Fields", click edit.
- Next to the field you want to edit, click on the three dots.
-
Click Edit Field.
- Update the name, helper text, and/or who should fill it out.
-
Click Update Field.
Delete a custom field - Go to the Settings section.
- Click the Customization tab.
- Next to Custom Fields, click edit.
- Next to the field you want to edit, click on the three dots.
- Click Delete Field.
- Heads up: once complete, this will delete any data you have collected for this field.
- Click Yes, delete the field.
View employee answers to custom fields - Head to the People section and click Team members.
- Click the employee's name.
- Click the Personal tab.
- Scroll to the “Additional Information” headline.
- Employees can find and edit additional custom information in the Personal details section of their profile.
You can also run a report on custom fields by:
- Selecting the "Custom fields" report in the Reports section of your account
- Adding the custom field as a "Column" in the custom employee report builder in the Reports section of your account.