Custom fields are available to our Plus and Premium customers. If you don’t have access to this feature, admins can upgrade at anytime.
You can use custom fields to label or categorize employees and contractors, and/or collect personal information from them. If your team member has already onboarded, they won’t be notified to fill out a field.
- Heads up: You'll need to remember to tell your teammates if you'd like them to fill out a custom field. At this time, you cannot make a custom question required, and Gusto does not send notifications to teammates reminding them to complete the question(s).
Common uses for custom fields:
- Employment status (full time/part time)
- Tracking team member demographics for diversity reporting
- T-shirt size
- Dietary restrictions
- Allergies
Run a report on custom fields by selecting the "Custom fields" report or by adding the custom field as a "Column" in the custom employee report builder.
Add a custom field Important reminder: any labels you choose to use are strictly for your reporting purposes only, and of your own choosing—Gusto does not do anything to verify these labels.
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Go to People.
- Click More at the top of the page.
- Click Custom fields.
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Click Add Custom Field.
- Name the field (e.g., t-shirt size, employee number, dietary preference, etc)
- Enter a description.
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Choose what type of field it should be:
- Currency
- Date
- Number
- Radio
- Text
- Review the preview of how it'll look.
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Select who should fill out this custom field:
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Admin (only visible to admins)
- Admin-only fields can be filled out in the team member’s profile.
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Team members (visibile to admins and other team members).
- Team member fields can be filled out during onboarding or in their profile.
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Click Add Field.
Edit a custom field -
Go to People.
- Click More at the top of the page.
- Click Custom fields.
- Find the name of the custom field, and click the three-dot action menu in the "Actions column".
- Click Edit.
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Update the details, and click Update field.
Delete a custom field -
Go to People.
- Click More at the top of the page.
- Click Custom fields.
- Find the name of the custom field, and click the three-dot action menu in the "Actions column".
- Click Delete field.
- Heads up: Once complete, this will delete any data you've collected for this field.
- Click Yes, delete the field.
View answers to custom fields - Go to the People section.
- Click the person's name.
- Click the Personal tab.
- Scroll to the “Additional Information” headline.
- Employees can find and edit additional custom information in the Personal details section of their profile.
You can also run a report on custom fields by:
- Selecting the "Custom fields" report in the Reports section of your account
- Adding the custom field as a "Column" in the custom employee report builder in the Reports section of your account.