How to confirm your 2023 tax information

October – December of a given year, you’ll see various requests on your admin dashboard to review and update tax-related info. This helps make sure W-2s, 1099s and other tax forms are accurate.

As part of your dashboard to-dos, we'll ask you to make sure your 2023 tax information is accurate, and update team member information so that employees and contractors who need W-2s and 1099s receive them.

  1. Make sure every employee and contractor (current and dismissed) who was paid this year has been added to Gusto
    • To check, click the People section and select Team members. To add anyone who’s missing, click Add a team member.
  2. Make sure you’ve reported any payrolls run outside of Gusto (including dismissal payrolls, and if you’re new to Gusto this year, any payrolls processed prior to joining Gusto).
  3. Make sure you’ve added all your contractor payments to Gusto 
  4. Make sure you’ve added any fringe benefits you offered employees in 2023 to Gusto 
    • Examples include use of a company car, gym stipends/memberships, relocation reimbursements, etc. To add fringe benefits retroactively to Gusto, follow these instructions.
  5. Make sure you’ve added all your employees’ 2023 retirement deductions and contributions to Gusto
    • To check, run a benefits report and select “401(k) costs.” To add deductions or contributions retroactively to Gusto, follow these instructions.
  6. Make sure all your benefit deductions and contributions are correct
  7. Make sure your employees’ work addresses are up-to-date (including anyone working from home)

You'll also be prompted to let us know about special compensation your employees received in 2023.

Special compensation often doesn’t appear on paystubs, but we need to record it on your employees’ W-2s. Once the to-do notification appears on your Home page, let us know if you offered any of the below—you'll be able to do so in the Taxes & compliance section of your account. We’ll ask for the specific amounts later on.