New Mexico registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Checking the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.

Changing your order

To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

New Mexico tax agencies

• New Mexico Taxation & Revenue Department- income tax withholding 
• New Mexico Department of Workforce Solutions- unemployment tax

Register a new company

Income tax withholding

Register with the New Mexico Taxation & Revenue Department online. Click Apply for a CRS ID under "Businesses." You should receive your account number and tax deposit schedule the same day after registering online. 

The CRS Number is 11 digits plus a suffix of "WWT" (Wage Withholding Tax). Only enter the 11 digits in Gusto—you don't need to enter the "WWT."

• Important: make sure your number doesn't have a different suffix (i.e. "GRT" for Gross Receipts Tax). 

You'll also need to enter your current assigned tax deposit schedule in Gusto—this may be labeled as your "Filing Status" on your Registration Certificate received from the Department. 

• The filing frequency will be monthly, quarterly or semiannually.
• Your assigned frequency could change annually so please update the filing frequency in Gusto if it changes later.

If you have any questions about your current account number or schedule, you should call the agency at (505) 827-0700.

Unemployment tax

Typically companies in New Mexico become eligible to receive an Unemployment Employer Account Number (EAN) once they have paid $450 of wages in a calendar quarter OR employ at least one person in any part of the week for 20 weeks within a calendar year.

Once you are eligible, you may register with the New Mexico Department of Workforce Solutions online. You should receive your Employer Account Number and tax rate instantly after registering. Click here to view state-by-state new employer rates and wage bases. For new employers the rate may vary depending on the industry. You can also call the agency at (877) 664-6984 to inquire about your account number and rate.

Workers' Compensation Assessment Fee

The New Mexico Workers’ Compensation Act supports the regulation of Workers’ Compensation Assessment Fee in New Mexico. It is separate from your Workers’ Compensation insurance policy. Currently, employers with 3 or more active employees (even if only one employee is working in New Mexico, and even if some of your workers are contractors and/or temporary workers) are required to be covered and pay the Workers’ Compensation Assessment Fee. The fee is calculated based on the number of covered workers at the end of each quarter. Find out more info about required coverage from the New Mexico Workers’ Compensation Administration site.

To have Gusto pay your New Mexico Workers' Assessment Fee, update your "New Mexico Workers Comp. Act Coverage" to "Covered" in Gusto:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the headline "New Mexico Tax Setup."
3. Click Manage Taxes.
4. Scroll to "State Tax Settings."
5. Click edit next to "Worker's Comp. Act Coverage."
6. Select Covered for the New Mexico Workers Comp. Act Coverage.
7. Click Save.

Third party access (TPA) for withholding tax 

Gusto will attempt to access your withholding account online. If we are unable to view your account using the information we have on file, we will notify you and request some more info (zip code, last payment amount, or most recent total tax due).

Third party access (TPA) for unemployment tax 

Please use the following instructions seen in this guide to assign a third party agent.

1. Visit the NM Department of Workforce Solutions website.
2. Click the Employer Login icon.
3. Enter your User ID and Password, and click Login.
4. On the Employer Homepage, click the Account Maintenance link.
5. Click the Third Party Administrator (TPA) Authorization link.
6. Click New.
7. Enter Gusto's TPA ID: 500001831.
8. Click Next.
   • A page displays showing Gusto's information (Gusto’s legal business name, Zenpayroll, may populate as the Agent Name once the ID is entered — proceed as instructed). Initially, no roles will be assigned to Gusto.
9. Enter the date that Gusto will begin performing services for your company.
   • Make sure to set the TPA start date to the beginning of the Quarter that you are starting with Gusto: (Q1 = 01/01, Q2 = 04/01, Q3 = 07/01 and Q4 = 10/01).
10. Select only the following check boxes to authorize Gusto to perform these actions for your company:
    • Account Maintenance Update and Submit
    • Payments Update and Submit
    • Employment and Wage Detail Update and Submit
11. Click Save.
    • The page will update with a grid showing Gusto's assigned roles.
12. Once finished, click the Logoff link in the upper-left part of the page to close your session.

Troubleshooting TPA for unemployment tax

• Selecting effective dates
  •  The "begin date" needs to be the beginning of the quarter MM/YY (Q1 = 01/01, Q2 = 04/01, Q3 = 07/01 and Q4 = 10/01) or Gusto may not be able to file or make tax payments.
  • The TPA "end date" should be left blank.
• Prior payroll service provider
  • If you're switching from another provider, you must un-assign roles from your previous provider and assign roles to Gusto.
  • The TPA end date for your prior payroll service provider should be updated to show the end date for the quarter they last filed for you (Q1 = 03/31, Q2 = 06/30, Q3 = 09/30 and Q4 = 12/31).
    • The previous TPA access and roles will need an end date, before roles can be assigned to Gusto.
• Multiple locations
  • If your company has more than one reporting unit/location, please be sure that Gusto has TPA roles for each unit. By default, the agency's system assigns Gusto TPA roles to all reporting units.

If you have any questions in regards to assigning Gusto's roles to your account, please contact NMDWS at (877) 664-6984.

Income tax withholding 

If you've run payroll in New Mexico in the past, you can find your CRS Identification Number on Form CRS-1, as well as other notices received from the New Mexico Taxation & Revenue Department.

The CRS Number is 11 digits plus a suffix of "WWT" (Wage Withholding Tax). Only enter the 11 digits in Gusto—you don't need to enter the "WWT."

• Important: make sure your number doesn't have a different suffix (i.e. "GRT" for Gross Receipts Tax). 

You'll also need to enter your current assigned tax deposit schedule in Gusto—this may be labeled as your "Filing Status" on your Registration Certificate received from the Department. 

• The filing frequency will be monthly, quarterly or semiannually.
• Your assigned frequency could change annually so please update the filing frequency in Gusto if it changes later.

If you have any questions about your current account number or schedule, you should call the agency at (505) 827-0700.

Unemployment tax

You'll find your Employer Account Number (EAN) on notices received from the New Mexico Department of Workforce Solutions, such as the Quarterly Wage and Contribution Report. If you are unsure, you can always call the agency at (877) 664-6984.

Your NM Total Tax Rate can be found on the Employer Contribution Rate notice that you received from the New Mexico Department of Workforce Solutions. If you're unsure, please call the agency at (877) 664-6984. Click here to view state-by-state UI rates and wage bases.

Third party access (TPA) for withholding tax 

Gusto will attempt to access your withholding account online. If we are unable to view your account using the information we have on file, we will notify you and request some more info (zip code, last payment amount, or most recent total tax due).

Third party access (TPA) for unemployment tax 

Please use the following instructions seen in this guide to assign a third party agent.

1. Visit the NM Department of Workforce Solutions website.
2. Click the Employer Login icon.
3. Enter your User ID and Password, and click Login.
4. On the Employer Homepage, click the Account Maintenance link.
5. Click the Third Party Administrator (TPA) Authorization link.
6. Click New.
7. Enter Gusto's TPA ID: 500001831.
8. Click Next.
   • A page displays showing Gusto's information (Gusto’s legal business name, Zenpayroll, may populate as the Agent Name once the ID is entered — proceed as instructed). Initially, no roles will be assigned to Gusto.
9. Enter the date that Gusto will begin performing services for your company.
   • Make sure to set the TPA start date to the beginning of the Quarter that you are starting with Gusto: (Q1 = 01/01, Q2 = 04/01, Q3 = 07/01 and Q4 = 10/01).
10. Select only the following check boxes to authorize Gusto to perform these actions for your company:
    • Account Maintenance Update and Submit
    • Payments Update and Submit
    • Employment and Wage Detail Update and Submit
11. Click Save.
    • The page will update with a grid showing Gusto's assigned roles.
12. Once finished, click the Logoff link in the upper-left part of the page to close your session.

Troubleshooting TPA for unemployment tax

• Selecting effective dates
  •  The "begin date" needs to be the beginning of the quarter MM/YY (Q1 = 01/01, Q2 = 04/01, Q3 = 07/01 and Q4 = 10/01) or Gusto may not be able to file or make tax payments.
  • The TPA "end date" should be left blank.
• Prior payroll service provider
  • If you're switching from another provider, you must un-assign roles from your previous provider and assign roles to Gusto.
  • The TPA end date for your prior payroll service provider should be updated to show the end date for the quarter they last filed for you (Q1 = 03/31, Q2 = 06/30, Q3 = 09/30 and Q4 = 12/31).
    • The previous TPA access and roles will need an end date, before roles can be assigned to Gusto.
• Multiple locations
  • If your company has more than one reporting unit/location, please be sure that Gusto has TPA roles for each unit. By default, the agency's system assigns Gusto TPA roles to all reporting units.

If you have any questions in regards to assigning Gusto's roles to your account, please contact NMDWS at (877) 664-6984.

• Combined Report Form (CRS-1)*
• Annual Withholding Form (RPD-41072)
• Wage and Tax Statement (State W2)
• Employer's Quarterly Wage and Contribution Report (ES-903A)
• Workers' Compensation Fee Form (WC-1)
• NM New Hire Report

• New Mexico Taxation and Revenue Department (505) 827-0700
• New Mexico Department of Workforce Solutions (877) 664-6984, Option 3

Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.

If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.

If there is no mention of TPA in that section, you can use the information below:

• Agent name: Tomer London

• Firm Name: ZenPayroll Inc (dba: Gusto)

• FEIN: 453942850

• Email: [email protected]

• Address: 525 20th Street San Francisco, CA 94107 

• Phone: (415) 935-0230

Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.