Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them.
Gusto partners with CorpNet to help you register in the state—learn more below.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees. Learn where to find your tax account information by clicking The company is already registered with the state below.
Gusto partners with CorpNet to help you register your business in new states.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.
Changing your order
To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Income tax withholding
To get a West Virginia tax withholding account number, you'll need to register to do business in the state first—for more information about withholding taxes, check out the WV State Tax Department general information page.
You can register online or by mail. Here's when you'll get your withholding tax account number, based on how you choose to register—keep these timelines in mind when planning your first payroll in this state.
Start online registration
Unemployment account number
Register with WorkForce West Virginia online to obtain an Unemployment Compensation Account Number and tax rate. This may take a couple of weeks for your registration to complete, but you may call the agency to receive this number quicker.
If you're unsure of your account number or rate, you should call the agency at (304) 558-2677.
Click here to view state-by-state new employer rates and wage bases (not company-specific).
In order for Gusto to file and pay your taxes to the West Virginia Department of Revenue, you will need to grant Gusto third party access.
Once you've added your withholding account number in Gusto, we will request access to this account. You will then be prompted on your dashboard to approve us as your TPA. To approve our request:
Once you have approved Gusto as your TPA, go back to the "West Virginia Tax Setup" section in your Gusto account. Under "MyTaxes Access Request", select Yes, I have accepted your request and click Save.
If you are an employer in Huntington City, you are required to obtain a unique employer ID. If you have not yet registered your business with the City of Huntington Finance Division, you may do so by completing the application online or calling the city at (304) 696-5969.
The Huntington City Deposit Schedule is used to determine what frequency Gusto will pay and file your taxes with the City of Huntington Finance Division. The schedule is typically quarterly unless the agency has notified your business that you have a monthly schedule.
If you are an employer in Parkersburg, you are required to obtain a unique employer ID. If you have not yet registered with the City of Parkersburg, please do so by calling (304) 424-8556 or emailing [email protected]
Find your withholding tax account number—income tax
If you're already registered in West Virginia or run payroll previously for this state, you can find your withholding tax account number by:
Find you unemployment account number
Businesses that have run payroll in West Virginia before can find their Unemployment Compensation Account Number by:
Find your unemployment contribution rate
Your West Virginia Contribution Rate appears on the Notice of Contribution Rate that is received from WorkForce West Virginia. If you don't know your company-specific rate, make sure you're registered and call the agency at (304) 558-2677.
If you don't have your contribution rate yet, you can enter a temporary rate in Gusto in the meantime. Click here to view state-by-state new employer unemployment rate ranges and wage bases—these are not company specific.
Asterisks info—only if applicable
Filings marked with an asterisk (*) are coupons, payment vouchers, or other forms that are filed electronically, and will not appear in your Tax documents tab.
Filings marked with a double-asterisk (**), are forms that will only be available for January 1st, 2020 and beyond.
Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.
If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.
If there is no mention of TPA in that section, you can use the information below:
Agent name: Tomer London
Firm Name: ZenPayroll Inc (dba: Gusto)
Email: [email protected]
Address: 525 20th Street San Francisco, CA 94107
Phone: (415) 935-0230
Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.