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To pay employees in a state where you’ve never operated or paid people before, you must register with the relevant state tax agencies. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet, or if the business is undergoing a merger or acquisition?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
If your company is going through a merger or being acquired, CorpNet cannot assist with registration. Work with your tax advisor and state agencies directly to navigate this change and register your business.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment yet (referring to the minimum wage threshold in some states)?
A: In order for CorpNet to start the registration process for an unemployment account number before you're liable, you can:
Q: Can I register with CorpNet if the responsible party is based internationally and does not have an ITIN/SSN?
A: CorpNet may be able to assist directly—reach out to [email protected] or call 1(888) 449-2638.
Q: My company is a nonprofit—why can't I enter 0% in the responsible party section, or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI. Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Some states require that an individual owner be listed on the account. If you're a non-profit and not sure how to proceed, contact CorpNet directly at [email protected] or call 1(888) 449-2638.
Q: Does CorpNet help with state tax account closures?
A: No—you'll need to close the tax account on your own.
Click the dropdowns below to learn how to register for income and unemployment tax in West Virginia—includes information about local taxes.
Before you can get a West Virginia tax withholding account number, you must register to do business in the state first—more information about the end-to-end process can be found here.
You can register for a withholding account online or by mail. Here's when you'll get your withholding tax account number, based on how you choose to register:
Keep these timelines in mind when planning your first payroll in this state. To learn more about withholding, check out the agency's help page.
Once a valid West Virginia work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Your company typically becomes liable for state unemployment insurance (SUI) tax once the company has:
If you need to run payroll and do not yet meet the above requirements, Gusto allows it—we just suggest you add the "New employer SUI tax rate" specific to West Virginia in the meantime.
Register with WorkForce West Virginia online to get your:
Registration can take a couple of weeks to complete, but you can call the agency at (304) 558-2677 and get your account information sooner.
Once a valid West Virginia address has been added in Gusto for one or more employee(s), you can add your tax account information:
Employers in Huntington City are required to register their business with the City of Huntington Finance Division—to do so, complete the city's online application or call them at (304) 696-5969. You'll receive:
Enter this information in Gusto by heading to the Taxes & compliance section and selecting Tax setup.
Employers in Parkersburg are required to register their business with the City of Parkersburg—to do so, call (304) 424-8556 or email "[email protected]".
You'll receive a unique employer ID that you should enter in Gusto by heading to the Taxes & compliance section and selecting Tax setup.
If you've already registered in the state, you'll need to enter your tax account details in Gusto to pay employees.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the applicable dropdown above in this article to learn more.
If you're already registered in West Virginia or run payroll previously for this state, you can find your withholding tax account number by:
Businesses that have run payroll in West Virginia before can find their Unemployment Compensation Account Number by:
Your West Virginia Contribution Rate appears on the Notice of Contribution Rate that is received from WorkForce West Virginia. If you don't know your company-specific rate, make sure you're registered and call the agency at (304) 558-2677.
If you don't have your contribution rate yet, you can enter a temporary "new employer" rate in Gusto in the meantime. Click here to view state-by-state new employer unemployment rate ranges and wage bases—these are not company-specific.
Once a valid West Virginia address has been added in Gusto for one or more employee(s), you can add your tax account information:
Learn how to authorize Gusto as your third-party agent (TPA) for the agency below.
In order for Gusto to file and pay your taxes to the West Virginia Department of Revenue, you'll need to grant Gusto third-party access.
Once you've added your withholding account number in Gusto, we'll request access to this account. You'll then be prompted on your dashboard to approve us as your TPA. To approve our TPA request:
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents.
Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisk info—only if applicable
Filings marked with an asterisk (*) will not appear in your Tax documents tab—these are coupons, payment vouchers, or other forms that are filed electronically.
You can confirm tax payments were made by running an agency payments report.