West Virginia registration and tax info

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
    • If you're a nonprofit and run into any issues, check out our FAQ section below for more information.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: State and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Check the status of your order

When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also check the status in your Gusto account:

1. Head to the Taxes & compliance section and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.

Cancel your order

If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.

If your order is still in progress, you can cancel from your Gusto account:

1. Head to the Taxes & compliance section and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.
4. On the right-side of the page, under "Changed your mind?", click Cancel your order.
5. Let us know why you're canceling.
6. Click Cancel your order.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?

A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.

Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.

West Virginia tax agencies

• West Virginia State Tax Department - income tax withholding
• WorkForce West Virginia - unemployment tax

Register a new company

Income tax withholding

To get a West Virginia tax withholding account number, you'll need to register to do business in the state first—for more information about withholding taxes, check out the WV State Tax Department general information page.

You can register online or by mail. Here's when you'll get your withholding tax account number, based on how you choose to register—keep these timelines in mind when planning your first payroll in this state.

• Online—you'll receive your tax account number 1 week after registering online.
• By mail—you'll receive your tax account number within a few weeks after registering by mail.

Start online registration

1. Head to the WV One Stop Business portal to get started.
2. Scroll to the "Online Registration" headline, and click One Stop Business Portal.
3. Scroll to "Not yet registered?" and click Create an account here. 
4. Enter any required information, then click Register in the bottom-right of the page. 

Unemployment account number

Register with WorkForce West Virginia online to obtain an Unemployment Compensation Account Number and tax rate. This may take a couple of weeks for your registration to complete, but you may call the agency to receive this number quicker.

If you're unsure of your account number or rate, you should call the agency at (304) 558-2677.

Click here to view state-by-state new employer rates and wage bases (not company-specific).

Third Party access to the Department of Revenue 

In order for Gusto to file and pay your taxes to the West Virginia Department of Revenue, you will need to grant Gusto third party access.

Once you've added your withholding account number in Gusto, we will request access to this account. You will then be prompted on your dashboard to approve us as your TPA. To approve our request:

1. Log into the West Virginia MyTaxes Website.
2. Select Settings. 
3. Select Manage My Account Access under the "I Want To" section. 
4. Select the Grant Third Party Access link. 
5. In the 3rd Party Logon box enter "Zenpayroll1". 
6. In the 3rd Party Email box enter [email protected].
7. Select Next. 
8. Verify the correct 3rd party (Gusto or ZenPayroll) has been identified.
9. Select the link indicating This is the correct 3rd party. 
10. Select Accounts to grant Gusto access to your Withholding account.
11. Select Access Level as "File & Pay" and Submit. 
    
    Note: Gusto’s legal business name, ZenPayroll, will populate as the Agent Name during the authorization process. This is expected behavior.

Once you have approved Gusto as your TPA, go back to the "West Virginia Tax Setup" section in your Gusto account. Under "MyTaxes Access Request", select Yes, I have accepted your request and click Save.

Huntington City tax

If you are an employer in Huntington City, you are required to obtain a unique employer ID. If you have not yet registered your business with the City of Huntington Finance Division, you may do so by completing the application online or calling the city at (304) 696-5969.

The Huntington City Deposit Schedule is used to determine what frequency Gusto will pay and file your taxes with the City of Huntington Finance Division. The schedule is typically quarterly unless the agency has notified your business that you have a monthly schedule.  

Parkersburg City tax

If you are an employer in Parkersburg, you are required to obtain a unique employer ID. If you have not yet registered with the City of Parkersburg, please do so by calling (304) 424-8556 or emailing [email protected]

Find your withholding tax account number—income tax

If you're already registered in West Virginia or run payroll previously for this state, you can find your withholding tax account number by:

• Reviewing notices you've received from the WV State Tax Department
• Signing in to the WV One Stop Business portal
• Calling the agency at 304 (558)-3333.

Find you unemployment account number

Businesses that have run payroll in West Virginia before can find their Unemployment Compensation Account Number by:

• Reviewing notices received from WorkForce West Virginia
  • Ex. The Quarterly Contributions Report (WVUC-A-154)
• Calling the agency at (304) 558-2677.

Find your unemployment contribution rate

Your West Virginia Contribution Rate appears on the Notice of Contribution Rate that is received from WorkForce West Virginia. If you don't know your company-specific rate, make sure you're registered and call the agency at (304) 558-2677.

If you don't have your contribution rate yet, you can enter a temporary rate in Gusto in the meantime. Click here to view state-by-state new employer unemployment rate ranges and wage bases—these are not company specific.

• Annual Reconciliation of Income Tax Withheld (WV/IT-103)
• Employer's Monthly Return of Income Tax Withheld (WV/IT-101V)*
• Employer's Quarterly Return of Income Tax Withheld (WV/IT101Q)
• W-2 Transmitter Summary (WV/IT-105)
• Wage and Tax Statement (State W2)
• Quarterly Contribution Report (WVUC-A-154)
• New Hire Report
• Various local returns

• West Virginia State Tax Department (800) 982-8297
• Workforce West Virginia, Unemployment Compensation Division (304) 558-2676

• Agent name: Tomer London

• Firm Name: ZenPayroll Inc (dba: Gusto)

• FEIN: 453942850

• Email: [email protected]

• Address: 525 20th Street San Francisco, CA 94107 

• Phone: (415) 935-0230

Reminder: If state-specific codes/IDs are requested and you cannot match them to the information above, check the Register a company with the state on your own dropdown of the article.