Use the dropdowns below to learn more about how processing payroll works within Gusto. Head to this article when you're ready to process payroll.
Additionally, head to this article to learn about the payroll processing time and direct deposit speeds.
Check date is the date that the paycheck will be made for—the day your team receives their wages for a corresponding pay period.
Pay period is the timeframe during which your employee worked.
Debit date is the date the funds will be taken out of your company bank account in order to pay employees by the check date.
For regular payrolls, the debit date is generally two or four business days before the check date.
When you backdate a payroll, you can change the check date to a date in the past as long as it's within the same calendar year quarter that the payroll is being created.
For any backdated payrolls, the debit date will generally be one to two business days after the backdated payroll is processed. If you need to update your pay schedule, follow the steps in this article.
We'll initiate 3 separate debit transactions from your company's bank account after each payroll is submitted:
These transactions will happen at the same time, 3 business days before payday. Employee pay and reimbursements will be submitted for direct deposit payments, and we'll send your payroll tax amounts to the applicable state and federal agencies.
You may also see debit transactions from your company's bank account for:
You can run reports to view bank transactions and to see which taxes we've paid on your behalf. Check out this list of the types of reports you can run.
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For businesses with more than one employee, you can manage the Run Payroll flow with ease using the tools below.
Use the search bar above the "Employees" column to jump directly to the employee's payroll information you're looking to review.
Use the carat next to the "Employees" column to reveal a drop-down for sorting options. Employees can be sorted by first or last name.
Use the filter button at the top-right of the payroll page to filter by:
Keep in mind: If one or more employees are selected in the far left column, the filter option will not appear until those checkboxes are deselected.
Use the bulk edit tool to apply changes to all or some of your employees. To do so:
Gusto may require you to wire us funds if you run a sufficiently large payroll.
If we require you to wire us funds, we'll notify you when you run payroll and provide instructions in your Gusto account to complete the wire. To access our wire info after processing payroll, click the sticky on your Home page that reads Wire funds to cover your recent payroll.
To keep your account safe, we'll never send you wire instructions via email or over the phone. Instead, to view your wire instructions, sign into Gusto and look for the instructions on your Home page. If you're instructed to do a wire transfer via email or over the phone, please contact [email protected] before sending funds.
Fees
Your bank will typically charge $10–$30 to send a wire. Our bank will charge $5 to accept it. This $5 charge will appear on your monthly Gusto invoice.
Payrolls and direct deposits do not process on Federal bank holidays. If a bank holiday falls on the day you typically run payroll, pay employees, or anytime in between, you must run your payroll on the prior business day. We'll send you a reminder if a bank holiday is coming up.