As a contractor, you may have multiple options to track your hours, depending on your employer’s Time tracking settings.
If you're an international contractor: You can log your hours by creating shifts in Timesheets, using your local time. Clocking in/out and the Time Kiosk aren't available to you. Only your admin — not your manager — can see and manage your timesheets.
Important: If you do not see the option to track your hours, or if you do not have a "Time tracking" section, ask your employer to grant you access to the Time tracking feature.
You can manually enter start and end times for each day worked in the Time tracking section of your Gusto account or in the mobile app under the Time tab. Your employer may also choose to enable a clock in/out functionality for you, either through your Gusto account or a Gusto kiosk on-site.
Your admin can see your total hours in Gusto. If you're not an international contractor, your manager can see them too. No one but you can see your clock-in and clock-out times. It’s up to you to keep your hours accurate.
You'll be able to edit your hours in your Gusto account up until your admin processes the payment for those hours.
To manually enter hours in your web browser:
Click Time & Attendance, then Time tracking.
Select a date range from the dropdown.
To clock in and out, hover over the Hours column and click +Add hours or edit if you’ve already entered hours worked.
If you’re unable to edit or add hours, the company has already submitted a payment for that date range. In this case, you'll need to reach out to your payroll admin for further assistance.
Select your clock-in and clock-out time period(s) for the day and whether you took a break.
(Optional) Enter a note.
Click Submit.
To manually enter hours in the mobile app:
Sign in to the Gusto mobile app.
Tap the Time tab at the bottom of the screen.
Tap the Current week.
Tap Add hours or Edit if you’ve already entered hours worked.
If you cannot edit or add hours, the company has already submitted a payment for that date range. Reach out to your payroll admin for further assistance.
Select your clock-in and clock-out time period(s) for the day and whether you took a break.
(Optional) Enter a note.
Tap Save.
To view the hours you've submitted, go to the Time tracking section of your account. Change the date range in the top-right corner if needed.
Your admin can edit your total hours. For example, they might fix a mistake before payment. When they make a change, your timesheet shows an “Edited by admin” flag so you know something changed. The flag reads, “Admin edited total hours. Time stamps reset by Gusto. Contact admin if total hours do not look correct.”
You can always see your own hours and any edits made to them. If you clock in and out, you can also see those exact times. If your total hours do not look right, contact your admin.
Find the Time tracking tile on your dashboard and click Clock in.
When you're done working, click Clock out.
You can clock in and out multiple times in one day, for example, if you take a break.
Gusto will automatically calculate your time worked for the day and log it in your Time tracking tab. You can go to the Time tracking tab to make changes as-needed.
To view the hours you've submitted, head to the Time tracking section of your account. Change the date range in the top right corner if needed.
Tracking contractor hours on a kiosk in beta, and is not yet available for all customers.
Your PIN is used to access the Time kiosk to clock in and out. Do not share your PIN with anyone else.
Set up your PIN for the first time in your Gusto account
Click Time & Attendance, then Time tracking.
Toggle to the Settings tab.
Under the Time kiosk PIN section, click edit.
Enter a custom 4-digit PIN.
Click Save.
Your PIN will be immediately updated across all Time Kiosks.
Set up your PIN for the first time at a Time kiosk
On any device that has been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
Enter a custom 4-digit PIN.
Re-enter your PIN on the next screen to confirm.
Your PIN will be immediately updated across all Time Kiosks.
Reset your PIN in your Gusto account
Click Time & Attendance, then Time tracking.
Toggle to the Settings tab.
Under the Time kiosk PIN section, click Edit.
Enter a new 4-digit PIN.
Click Save.
Your PIN will be immediately updated across all Time Kiosks.
Reset your PIN from a Time kiosk
On any device that has been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
Click Forgot your PIN? below the number keypad.
We’ll email you with instructions to reset your PIN to your work email. If you don't have a work email entered in Gusto, it will be sent to your personal email that's in Gusto.
To clock in:
On any device that's been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
Enter your PIN.
You can reset your PIN from your Gusto account on the web by following the reset instructions above.
Click Clock in.
After a few seconds, the screen will automatically switch back to the entry screen for the next person to clock in or out.
You can also click Sign out to send it back to the entry screen sooner.
To clock out:
On any device that's been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
Enter your PIN.
You can reset your PIN from your Gusto account on the web by following the reset instructions above.
Click Clock out.
After a few seconds, the screen will automatically switch back to the entry screen for the next person to clock in or out.
You can also click Sign out to send it back to the entry screen sooner.
To take a break, simply clock out. When you are ready to start work again, you can clock in again. There’s no limit on how often you can clock in and out.
Gusto will automatically calculate your time worked for the day and log it in your Time tracking tab. You can go to the Time tracking tab to make changes as-needed.
To view the hours you've submitted, head to the Time tracking section of your account. Change the date range in the top-right corner if needed.
To clock in and out using the mobile app:
Sign in to the Gusto mobile app.
Tap the Time tab at the bottom of the screen.
Tap Clock in to start your shift.
Tap Clock out when you’re done working.
You can clock in and out multiple times in one day, for example, if you take a break.
If your tracked hours appear to be associated with the incorrect time zone, follow the steps below to update the time zone.
Click Time & Attendance, then Time tracking.
Toggle to the Settings tab.
Click edit next to "Current timezone."
Select the correct timezone from the dropdown list.
Click Save.