Integrate with Ardius

Ardius (a Gusto company) makes it easy to discover and claim tax credits for your company each year.

Gusto integrates with Ardius to streamline company qualification for their eligible R&D tax credits by syncing employee wage data to Ardius.

Customers who join Gusto from Ardius will receive Gusto payroll free for their first 3 months. 

Set up the Ardius < > Gusto integration

Step one: Connect your company to the Ardius software

  1. Sign in to Ardius
  2. Click Integrations in the left-hand menu. 
  3. Click Connect to Gusto on the Gusto integration card. 
  4. Enter your Gusto credentials and click Sign In.
  5. Click Authorize.
    • You’ll be redirected back to Ardius where you can choose the Gusto company you would like to sync to Ardius.
  6. Select the Gusto company you’d like to sync and click Save.
    • The “Import Gusto Data” button should now be enabled as confirmation that your connection to Gusto was completed successfully. 

Step two: Make sure you have an accountant firm connected to your Gusto account.

An accountant firm is required on your account in order to set you up to claim the R&D tax credit (delivered by Ardius) in Gusto.

Sync employee wages to Ardius

Ardius relies on several data points to qualify your employees wages for R&D credit. To ensure reliable qualification, we recommend that:

Once you’ve completed the setup of the integration in full:

  1. In Ardius, go to the Integrations section.
  2. Click Import Gusto Data to import wage data into Ardius–this is a manual sync of information. Here’s what to expect:
    • The user who initiated the import will receive an email confirming the import has begun.
    • The import should be completed in under 5 minutes and the same user will receive an email once it’s finished.
    • For each tax period in Ardius, the Wages section will be updated with an aggregation of all payroll history from Gusto.
      • Keep in mind: any pre-tax deductions are subtracted from gross pay when calculating the total Wage in compliance with IRS rules.

Ardius will use this data to begin qualifying your employees wages for R&D credits. Please allow up to 4 weeks for Ardius to complete the R&D study.

Important: If another sync is initiated, the previous import will be overwritten entirely.

Claim the Federal R&D Tax Credit in real time

Once the accountant firm has set you up to claim the Federal R&D Tax Credit, you can claim the credit against your employer Social Security taxes in real time. Important: This setting only appears in your account if there's a remaining balance to apply credit to. It also depends on when your accountant filed your most recent business income tax return, because you're eligible to claim the credit on the first day of the following quarter. Example: if your return was filed in May, then the credit period begins July 1st (the first day of the next quarter) and runs through June 30th of the next year.  

This means Gusto will not withhold/debit the "employer" portion of Social Security tax on your employee's payroll if real time is enabled.

You’ll be charged $100/month in any month in which you claim the R&D Tax Credit in real time.

  1. In Gusto, go to the Settings section.
  2. Click the Preferences tab.
  3. Under Toppings, Click edit next to Real Time Federal R&D Tax Credit.
  4. Toggle to Enable.
  5. Click Save.

You will see the R&D Tax Credit savings on the next payroll you process.

Need help?

Contact Ardius at [email protected]