Get reimbursed for expenses as an employee

If your employer uses the Expense feature in Gusto, follow the steps below to submit expenses for reimbursement. If you don't see the Expenses section, your employer may not utilize this feature. At this time, our Gusto Wallet mobile app does not support expenses. 

This feature is not available to contractors. If you're a contractor and need to submit an expense for reimbursement, please reach out to your employer.

Some expenses will need to be categorized as imputed pay. If you're an employer, head to this article to learn more.

Add an expense to be reimbursed

1. Navigate to the Expenses section on the left-hand side menu.
2. Click the + icon to add a new expense.
3. Add in a photo of the receipt or purchase confirmation being reimbursed in PDF, JPG, or PNG format.
4. Enter a name for the expense, and the dollar amount to be reimbursed.
5. In the “date” field, enter the purchase/transaction date for the expense.
   • The date reflected for the expense in the Expenses Page will be the date of transaction, not the date of submission.
   • The date of submission can still be viewed by clicking View under the Expense column.
6. Click Submit expense.

To add another expense, just follow this process again—you can add as many items as you need. Your awaiting review, approved, rejected, and paid expenses will show up in the associated tab on your Expenses home page. Once processed, you’ll see the amount as a separate line item on your paystub as a one-time reimbursement.

Edit an expense

1. Navigate to the Expenses section on the left-hand side menu.
2. Click View next to the expense that needs to be changed. 
3. The following things can be changed by clicking on them.
   • Description
   • Category
   • Date
   • Amount
4. Click Save.

If you need to change the receipt for an expense, you'll need to delete the expense and create a new one with the correct receipt. 

Delete an expense

1. Navigate to the Expenses section on the left-hand side menu.
2. Click View next to the expense that needs to be deleted. 
3. Click Delete expense.
4. Confirm you want to remove this expense by selecting Delete expense.

Filtering Expenses

On the expenses page, you can now filter expenses by custom and/or default categories. To filter by categories, follow these steps:

1. Navigate to the Expenses section on the left-hand side menu.
2. Click on the filter button.
3. In the popup, select the categories you want to filter.
4. Click Apply filters.

Your list of expenses will now be filtered by the selected categories.