Get reimbursed for expenses as an employee

If your employer uses the Expense feature in Gusto, follow the steps below to submit expenses for reimbursement. If you don't see the Expenses section, your employer may not utilize this feature.

This feature is not available to contractors. If you're a contractor and need to submit an expense for reimbursement, please reach out to your employer.

Some expenses will need to be categorized as imputed pay. If you're an employer, head to this article to learn more.

To add an expense to be reimbursed: 

  1. Navigate to the Expenses section on the left-hand side menu.
  2. Click the + icon to add a new expense.
  3. Add in a photo of the receipt or purchase confirmation being reimbursed in PDF, JPG, or PNG format.
  4. Enter a name for the expense, and the dollar amount to be reimbursed.
  5. Click Submit expense.

To add another expense, just follow this process again—you can add as many items as you need. Your awaiting review, approved, and rejected and paid expenses will show up in the associated tab on your Expenses home page. Once processed, you’ll see the amount as a separate line item on your paystub as a one-time reimbursement.

Filtering Expenses

On the expenses page, you can now filter expenses by custom and/or default categories. To filter by categories, follow these steps:

  1. Navigate to the Expenses section on the left-hand side menu.
  2. Click on the filter button.
  3. In the popup, select the categories you want to filter.
  4. Click Apply filters.

Your list of expenses will now be filtered by the selected categories.