Manage applicants and fill out interview scorecards (as the hiring team)

The Gusto Recruiting feature is included on Plus and Premium—admins can upgrade at any time.

If you've been added as a hiring team member for an open role, you'll get an email letting you know.

Hiring team notifications

• You'll be notified by email when new applicants apply—we'll also remind you to complete the related scorecard(s) from the Recruiting dashboard.
• On your Dashboard in Gusto (when signed in as an employee), you'll have access to the Recruiting dashboard by clicking View applicants under the “Recruiting” headline.

Review and manage applicants

1. From your Dashboard in your employee profile, scroll to the “Recruiting” headline and click View applicants.
2. Click the name of the applicant, or View from the “Actions” column to view the applicant’s submission.
3. If desired, leave a comment on the right-hand side of the page by entering some text and clicking Save comment.
   • Comments will save to the application itself and be visible to all others who can review the application (admins and any hiring team members).
4. To move a candidate to a different stage, click the dropdown next to the "Move stage” headline. You can move an applicant to one of the stages below—only admins with the required access can officially hire a candidate:
   
   • Interviewing
     • Moving a candidate to an interview stage will allow anyone on the hiring committee to submit a scorecard for this candidate. This is also when the hiring team will get an email notification to complete their scorecards.
     • Once a candidate has been moved to this stage, the hiring team can change the status to one of the below:
       • Not hired
         • Reminder: only admins can move a candidate to the "Hired" status.
       • Dropped out
   • Not interviewed
   • Dropped out
     • We won't send any communication to the applicant if the status is changed to "Dropped out."
5. Review the candidate, determine if you'd like to proceed with an interview, and if so, fill out the scorecard—more information below.

Fill out a scorecard

Complete the interview with the candidate, then fill out the scorecard.

1. If you're not already in the applicant profile, scroll to the "Recruiting" headline of your Dashboard (in your employee account), and click View applicants. This will take you to your Recruiting dashboard.
   • You can also click the link in the email from Gusto.
2. Next to an applicant name, under the “Action” column, click View.
   • You can also click an applicant’s name.
3. Make sure the candidate is in the "Interviewing" stage.
4. Click Fill out scorecard.
5. Enter your review in the text box.
6. Select one of the following as a recommendation on the candidate:
   • Strong no
   • No
   • Yes
   • Stong yes
7. Click Submit.

You can edit your scorecard up until the candidate has been moved out of the interview stage.

Applicant insights

1. From your Dashboard in your employee profile, scroll to the “Recruiting” headline and click View applicants.
2. Click the title of the job post.
3. Toggle to the Recruiting tab.
4. Click the title of the job post.
5. Toggle to the Insights tab.

If there are applicants for the job post, you'll be able to view:

• Total applicants and days since the job was posted.
• A graph of the applicant trends for the past 4,6, or 8 weeks.
• Applicant sources

If there are no applicants yet, head to the Distribution tab to see how we can help get your post seen.