SpotOn Teamwork is a labor management solution helping streamline your workflows. Features include a POS system with scheduling and timekeeping, tips distribution, franchise and mobile support, labor compliance, and more.
Gusto integrates with SpotOn to streamline the payroll process by syncing pay-data from SpotOn Teamwork to Gusto. Information that syncs:
Employee full name
Department
Role/job
Pay rate
Regular, overtime, and double overtime hours
Pay period
Credit card and cash tips
Customers who join Gusto from SpotOn will receive Gusto payroll free for their first 3 months.
Click the gear icon in the menu bar at the top of the screen.
Click General Settings.
Scroll to the “Payroll Setting” section.
Under “Default Payroll Settings,” locate and click the Payroll Export Type dropdown.
Select Gusto Payroll API.
Scroll to the bottom and click Save Payroll Options.
For a second time, click the gear icon in the menu bar at the top of the screen.
Click Payroll Mapping.
Scroll to the section titled “Gusto Payroll.”
If you’re an existing user, click Connect SpotOn to an existing Gusto Payroll Account. If you’re a new Gusto customer, fill out your company details in the new company form field and click Setup a new Gusto Payroll Company.
New Gusto users: to continue the setup, you’ll need to click Click here now to claim your Company in Gusto. Then, select to use the email entered or your Google account to get started with Gusto.
SpotOn will send your information to Gusto and we’ll reach out to you with next steps for completing your Gusto setup.
Once you’ve set up your Gusto account fully, return to this same location in SpotOn, select to set up an existing account, and proceed to step 12.
Enter your Gusto sign in credentials and click Sign In.
Click Authorize.
Confirm you received the confirmation message.
The next step is to sync your location(s) to a specific Gusto account - click the gear icon in the menu bar at the top of the screen.
SpotOn lets you sync multiple locations to a single Gusto account, so you’ll need to edit settings in SpotOn by location to accommodate your specific syncing needs.
Click General Settings.
Scroll to the “Payroll Groupings” section.
Create a pay group for one or multiple locations.
Indicate the schedules that fit that location in SpotOn.
Select the corresponding Gusto account from the “Linked Payroll Sync Account” dropdown.
You can also navigate to this section of SpotOn to log directly into Gusto by clicking Login to your Gusto Payroll Account.
From the top toolbar in SpotOn, click Reports.
Make sure “Payroll” is the selection in the dropdown.
From the Payroll screen, select the pay period.
Click Show Report.
If everything looks correct, click Submit Payroll to Gusto Payroll.
You should receive a confirmation message that the payroll was sent. The pay data from SpotOn should appear in your payrolls in the Pay section of Gusto.
Keep in mind: you can click the Hours totals in Gusto payrolls to review the more granular breakdown of total hours.
Employee information automatically syncs every 6 hours. If you've made a change in one platform that you don't yet see in the other, you may need to manually update the information.
Warming message: Employees not Mapped to Payroll Provider
In SpotOn, go to Payroll Mappings. Click the button under Gusto Payroll, then scroll to the bottom of the page.
If the employee is active in both Gusto and SpotOn, click Complete Employee Mapping.
If the employee’s name is misspelled, you may have to manually match their accounts. Click the names in the respective columns to match them. Then click Complete Employee Mapping.
If the employee is not yet active in Gusto, you need to complete their onboarding in Gusto before their payroll data can sync.
Check out SpotOn's help center article or contact them directly at [email protected].