Gusto Learning

Admins with the required permissions can set up and add team members to trainings. There’s no limit to the number of participants that can be enrolled in a course. 

1. Click the People section and select the Learning tab.
2. Click Learn more in the training you’d like to review.
3. Review the course information.
   • Select Show preview to see what the course will look like for participants.
4. Click Assign Trainees.
5. Select which team members you’d like to enroll into the training and click Continue.
6. Enter a deadline for participants to complete the training and click Continue.
7. Review the course information and click Create course.
8. In the pop-up window, select Create course.

Once added to the course, participants will receive an email with information and a link to complete the training. They’ll also see a “To-Do” notification on their Gusto account dashboard.

Admins with the required permissions can add or remove team members from trainings. 

Add a participant to a training

There’s no limit to the number of participants that can be enrolled in a course.

1. Click the People section and select the Learning tab.
2. Select the training you wish to add a participant to.
3. Click the green + sign on the right-hand side.
4. Select the participant(s) who need to be added to the training.
5. Click Continue.
6. Enter a deadline for participants to complete the training and click Continue.
7. Review the course information and click Create course.
8. In the pop-up window, click Add participants. 

Remove a participant from a training

If a participant has started a training, they can not be removed. 

1. Click the People section and select the Learning tab.
2. Click View courses.
3. Select the training you wish to edit.
4. Click the three dots next to the participant who needs to be removed.
5. Click Remove participant. 
6. In the pop-up window, select Yes, remove participant.

You can send an email reminder to participants to complete a course at any time. 

1. Click the People section and select the Learning tab.
2. Click View courses.
3. Click the three dots next to the training you wish to send an email reminder for.
4. Select Send reminder to all.

Team members can complete these online trainings anywhere, at any time. Their progress will be automatically saved in the system, allowing participants to take the training at their own pace.

Some courses have an expiration date, while others do not. If there's an expiration date, it will be shown on the certificate. If your team members don’t finish the course before the due date, the course will appear as “Overdue” and they’ll receive reminders to take it. 

Certificates are validated by our partner, and the courses cover all requirements the law states.

View participants’ completed courses

1. Click the People section and select the Learning tab.
2. Click View courses.
3. Select the training you wish to view.
4. Under the “Status” column, review participant’s course status.
5. Click the three dots next to the participant who has completed the course.
6. Select Download certificate.

1. Click the People section and select the Learning tab.
2. Select the training you wish to renew.
   • To renew a single participant’s training:
     • Click the three dots under the Actions column.
     • Click Renew training certificate.
   • To renew multiple participants’ trainings:
     • Check the box next to each participant.
     • Click the green Actions button and select Renew training certificates.
3. In the pop-up window, enter a due date and review the upcoming charges.
4. Click Enroll and pay.

Each course is individually priced, and courses that your company enrolls in will be added to your monthly invoice under the “Gusto Learning” section.

You’ll only be charged for participants who have started a course. Once a participant starts a course, the course fee will be added to your monthly invoice. Depending on when participants start a course (end of month vs. beginning of month), your monthly invoice amount might fluctuate.

If you remove a participant from a course before they start it, you will not be charged.