This article is for admins who want to learn about Gusto’s compliance training courses.
We offer compliance-based training courses for US employees, US contractors, and non-US contractors with a Gusto profile.
Course information
Courses cover harassment prevention, diversity, the Health Insurance Portability and Accountability Act (HIPAA), and security.
Courses are available in English and Spanish, with captions, to help companies meet state requirements and promote inclusivity.
All Gusto plans have access to the courses, but each course has its own price. Course fees appear on your monthly invoice under “Gusto Learning.”
These courses do not currently offer continuing education (CE) credit.
If you’re an employee, sign in to Gusto in your web browser to view the courses your employer enrolled you in.
Admins with the required permissions can set up trainings and add team members to them. You can enroll an unlimited number of participants in a course.
To set up training courses and enroll team members:
Sign in to Gusto in your web browser.
Gusto Learning is not available in the Gusto mobile app.
Go to People.
Click Learning.
Find the training you'd like to review and click View course info.
Review the course information.
Click Enroll team members.
Select which team members you’d like to enroll in the training and click Continue.
Enter a deadline for participants to complete the training and click Continue.
Review the course summary and click Purchase.
After you add participants to the course, they’ll get an email with information and a link to complete the training. They’ll also see a “To-Do” notification on their Gusto account dashboard.
Admins with the required permissions can add or remove team members from training courses.
You can enroll an unlimited number of participants in a course.
To add a team member to a training course:
Go to People.
Click Learning.
In the Course progress tab, select the training you wish to add a participant to.
On the right, click + Add team members.
Select the participant(s) who need to be added to the training.
Click Continue.
Enter a deadline for participants to complete the training and click Continue.
Review the course summary and click Purchase.
If a participant has started a training, you cannot remove them from it.
To remove a team member from a training course:
Go to People.
Click Learning.
In the Course progress tab, select the training you want to remove a participant from.
Click the three dots next to the participant you want to remove and select Remove team member.
In the pop-up window, select Remove team member.
You can send email reminders to participants at any time.
To send training completion reminders:
Go to People.
Click Learning.
In the Course progress tab, click the three dots next to the training you want to send a reminder for.
Select Send reminder to all.
Team members can complete these online trainings anywhere, at any time. We automatically save their progress, so participants can take the training at their own pace.
Some courses have expiration dates, while others do not. The certificate shows the expiration date if the course has one. If team members do not finish the course before the due date, the course appears as “Overdue,” and they receive reminders to complete it.
Our partner validates all certificates, and the courses meet all legal requirements.
To view participants’ completed courses and download certificates:
Go to People.
Click Learning.
In the Course progress tab, select the training you want to view.
Under the Status column, review the participant’s course status.
Click the three dots next to the participant who completed the course.
Select Download certificate.
You can renew training certificates for one or multiple team members.
To renew training certificates:
Go to People.
Click Learning.
Select the training you want to renew.
To renew a single participant’s training:
Under the Actions column, click the three dots.
Click Renew training certificate.
To renew multiple participants’ trainings:
Check the box next to each participant.
Click the green Actions button and select Renew training certificates.
In the pop-up window, enter a due date and review the upcoming charges.
Click Enroll and pay.
Each course is individually priced. We add courses your company enrolls in to your monthly invoice under the “Gusto Learning” section.
We only charge you for participants who start a course. Once a participant starts a course, we add the course fee to your monthly invoice. Your monthly invoice might vary depending on when participants start courses (at the end of the month vs. the beginning of the month).
If you remove a participant from a course before they start it, or if they leave your company before starting it, we will not charge you.
As of July 1, 2024, California employers are required to provide training on workplace violence prevention. You must customize this training to your company’s specific needs.
We cannot help with the customized course, but our partner EasyLlama can—get started here.
Additional resources
California Division of Occupational Safety and Health (Cal/OSHA)
Phone: (800) 963-9424
Email: [email protected]
EasyLlama’s article on Understanding the New California Workplace Violence Prevention Law
Work with an employment lawyer or specialist
Local city rules may add extra requirements. For detailed guidance, consult an employment attorney.
This table was last updated Mar 27, 2025.
State
Requirement
Employers with...
Training frequency
Agency and website
Additional info
California
5 or more employees or contractors*
Every 2 years
*California does not require you to train contractors, but you still have to count them when figuring out if training is required for your team.
Connecticut
3 or more employees
Every 10 years
Commission on Human Right and Opportunities
Delaware
50 or more employees
Every 2 years
Illinois
1 or more employees
Annual
Illinois Department of Human Rights
*If an employee is based outside of Illinois but regularly interacts with team members in Illinois, even if they are not physically present in Illinois, they should be trained.
Maine
15 or more employees
Every 3 years
Human Rights Commission State of Maine
New York
1 or more employees
Annual
Washington
8 or more employees
Every 3 years
Washington D.C.
Employers with tipped workers
Annual
Q: Can I change the due date?
A: No, you cannot change the due date at this time.
Q: My employee did not complete a course, and it now shows as “discontinued.” What should I do?
A: We updated a few courses in Gusto Learning. The archived or “discontinued” courses still meet all current state requirements. Any team members you assigned to these courses can still complete the training, which fulfills any state harassment prevention training requirement in all 50 states. If you need to assign an employee to a training, search for the updated training in the course catalog.
Q: Do you offer continuing education (CE) credits for completing a course?
A: No. These courses do not currently offer continuing education (CE) credit.