Important: This feature is in beta and is not yet available for all customers.
With Gusto's Time Kiosk feature, admins with the required permissions can turn any company device that's connected to the internet into a central station for your employees to clock in and out. This feature is included in the Plus and Premium plans—you can upgrade at any time.
How it works
Once your company device has been set up as a kiosk, employees can clock in and out to track time and take breaks (unpaid only). Hours logged from the kiosk will appear in their normal timesheets, tagged with the name of the kiosk they logged it from.
Employees will be required to set up and use a personal 4-digit PIN to verify their identity before clocking in and out.
Note: Gusto Kiosk does not currently offer any functionality for contractors, employers, or admins.
First, make sure that time tracking is enabled.
Next, set up time tracking using Kiosk for the first time.
We recommend using a dedicated device as a kiosk that doesn’t contain any sensitive information. If this isn’t possible, make sure to secure any sensitive information on the device, since employees will be accessing it.
Every morning, you'll need to make sure the device is on the https://kiosk.gusto.com browser so employee's can clock in and out.
If you're a manager, head to this article to learn how to review and edit employee hours.
When you go to Run Payroll, employee’s synced hours will appear. If you need to edit hours from the Run Payroll screen, you can do so but they will not be updated in the time tracking log for you or the employee.
Important: At this time, approving hours is purely a visual-aid to identify hours that have been approved. Unapproved hours will still sync to payroll and it's up to an admin to overwrite/correct hours that are synced.
Q: Will the Kiosk also work with our project / job tracking features for employees assigned to projects and/or employees with multiple jobs?
A: Employees assigned to multiple jobs can use Kiosk to track time by job title. Kiosk currently does not support project tracking, but will likely support this in the future.
Q: Will Gusto provide devices (e.g. tablets) for Kiosk for employers to use?
A: No, employers must provide their own internet-connected company device(s) to be used as a time tracking Kiosk for employees to clock in and out.
Q: What devices are supported?
A: Any web-enabled tablet or computer is supported. Mobile devices with small screens are not supported at this time as their resolution is too low.
Q: Why can’t I see the entire Kiosk screen? What are the minimum resolution requirements?
A: Your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.
Q: Will the company be able to restrict employees to only be able to clock in via Kiosk, completely restricting desktop/app clock-ins?
A: Not at this time. However, time entries created from Kiosk will be tagged as such in employee timesheets, allowing admins and managers to view where time entries were entered from.