Gusto Time Kiosk for time tracking

Important: This feature is in beta and is not yet available for all customers.

With Gusto's Time Kiosk feature, admins with the required permissions can turn any company device that's connected to the internet into a central station for your employees to clock in and out. This feature is included in the Plus and Premium plans—you can upgrade at any time.

How it works

Once your company device has been set up as a kiosk, employees can clock in and out to track time and take breaks (unpaid only). Hours logged from the kiosk will appear in their normal timesheets, tagged with the name of the kiosk they logged it from.

Employees will be required to set up and use a personal 4-digit PIN to verify their identity before clocking in and out.

Note: Gusto Kiosk does not currently offer any functionality for contractors, employers, or admins.

Set up Gusto Time Kiosk

First, make sure that time tracking is enabled.

Sign in to Gusto.
Click the Settings section.
Select the Customization tab.
Click edit next to time tracking.
Toggle to Enabled.
Click Save.

Next, set up time tracking using Kiosk for the first time.

We recommend using a dedicated device as a kiosk that doesn’t contain any sensitive information. If this isn’t possible, make sure to secure any sensitive information on the device, since employees will be accessing it.

Click the Time tools section and select Time tracking.
Under Things to set up, click Learn more in the Kiosk tile.
Click Set up your first kiosk.
Enter the name of the kiosk, and click Next.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to https://kiosk.gusto.com.
- If the device has not been set as an active kiosk, you'll see a six-digit code appear on the page.
Enter the 8-character code that appears on your device.
Click on Save & Finish.

Every morning, you'll need to make sure the device is on the https://kiosk.gusto.com browser so employee's can clock in and out.

Set up additional devices as a kiosk

Sign in to Gusto.
Click the Time tools section and select Time tracking.
Click Manage Settings.
Under the Kiosk tab, click Add Kiosk.
Enter the name of the kiosk, and click Next.
- Make sure this kiosk name differs from any other kiosk already set up.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to https://kiosk.gusto.com.
- If the device has not been set as an active kiosk, you'll see a six-digit code appear on the page
Enter the 8-character code that appears on your device.
Click on Save & Finish.

View and edit employees' hours

If you're a manager, head to this article to learn how to review and edit employee hours.

Click the Time tools section and select Time tracking.
Confirm the pay period selected is the one for review, or edit from the drop-down.
Employee's total hours will appear to review. Click view for additional detail about the time reported, or to make any edits.
- To make an edit:
  - Scroll to the day that needs hours changed, and click Edit.
  - Make necessary edits.
  - Click Submit.
Toggle to approved when hours are confirmed. This can be done in the top right corner of the employee pay period view, or from the main page.
- View edits made to an employee's hours by scrolling to the bottom of the pay period's hours and clicking the "Version history" drop-down.
Click Sync Hours to Payroll when all hours have been confirmed and approved.
- You can continue to sync hours until payroll has been run.

When you go to Run Payroll, employee’s synced hours will appear. If you need to edit hours from the Run Payroll screen, you can do so but they will not be updated in the time tracking log for you or the employee.

Important: At this time, approving hours is purely a visual-aid to identify hours that have been approved. Unapproved hours will still sync to payroll and it's up to an admin to overwrite/correct hours that are synced.

FAQs

Q: Will the Kiosk also work with our project / job tracking features for employees assigned to projects and/or employees with multiple jobs?

A: Employees assigned to multiple jobs can use Kiosk to track time by job title. Kiosk currently does not support project tracking, but will likely support this in the future.

Q: Will Gusto provide devices (e.g. tablets) for Kiosk for employers to use?

A: No, employers must provide their own internet-connected company device(s) to be used as a time tracking Kiosk for employees to clock in and out.

Q: What devices are supported?

A: Any web-enabled tablet or computer is supported. Mobile devices with small screens are not supported at this time as their resolution is too low.

Q: Why can’t I see the entire Kiosk screen? What are the minimum resolution requirements?

A: Your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.

Q: Will the company be able to restrict employees to only be able to clock in via Kiosk, completely restricting desktop/app clock-ins?

A: Not at this time. However, time entries created from Kiosk will be tagged as such in employee timesheets, allowing admins and managers to view where time entries were entered from.