WorkforceHub is a workforce management and HR platform that can help you track job applicants, manage employee scheduling, track time and attendance, and more.
With the Gusto and WorkforceHub integration, you can sync employee data from Gusto to WorkforceHub, and payroll data from WorkforceHub to Gusto.
Customers who join Gusto from WorkforceHub will receive Gusto payroll free for their first 3 months.
To set up the integration, follow the steps below or check out WorkforceHub's demonstration video.
1: Connect to WorkforceHub from Gusto
Your Gusto and WorkforceHub accounts are now connected. In WorkforceHub, the name of your linked Gusto company is listed under “Client Configuration.” WorkforceHub is the system of record for time off tracking and requests, so be sure to disable time tracking in Gusto by following the steps below.
2: Sync employee data from Gusto to WorkforceHub
Employee data only flows from Gusto to WorkforceHub, with Gusto serving as the system of record. Info that Gusto sends to WorkforceHub:
If you already have employees in WorkforceHub, make sure that their first name, last name, and email address are the same in both systems. If there are any differences (like “Jon” vs. “Jonathan”), a duplicate record for that employee is created in WorkforceHub. Any mapped fields other than first name, last name, and email are overwritten with the Gusto info.
Once complete, the “Last sync run” updates with the time of the sync.
3: Disable time off requests in Gusto
If you use WorkforceHub’s time off features, WorkforceHub acts as the system of record for all time off requests and accruals. To avoid confusion, disable time off requests in Gusto and let your team know to request their time off through WorkforceHub.
4: Set up time off policies in Gusto that correspond to your categories in WorkforceHub
Each paid leave category that you use in WorkforceHub (Sick, Vacation, and Holiday) must have an associated policy in Gusto. Without associated policies, the hours can't be transferred to payroll. These policies need to be set up in Gusto as “unlimited” and all eligible employees must be enrolled for proper syncing.
5: Map additional pay types
Standard pay types (Regular, Overtime, Double overtime, Sick, Vacation, and Holiday) sync between Gusto and WorkforceHub automatically. If you have any additional pay types like Bonus, Commission, and Tips, follow these steps to map them to compensation types in Gusto.
WorkforceHub becomes the system of record and overwrites any values that are entered in Gusto. For example if you add a Bonus to an employee’s payroll through Gusto and then run a payroll sync from WorkforceHub, the Bonus is overwritten by whatever value is in WorkforceHub.
Sync time cards from WorkforceHub to Gusto
When a pay period ends and you’ve checked and approved time cards, you can export the time cards from WorkforceHub to Gusto.
The time card data is sent to Gusto and the “Last sync run” in WorkforceHub updates with the time of the sync. If you still need help, check out WorkforceHub's payroll sync troubleshooting tips.
Once you enable the integration and configure time off settings, use this chart to understand whether to complete certain tasks in Gusto or WorkforceHub.
Task | Where to complete the task (system of record) |
Record/update employee data (name, work phone and email, hire date, job title, termination date) | Gusto. Then run an employee sync in WorkforceHub to update their data there. |
Terminate employees | Gusto. Then run an employee sync in WorkforceHub to update their termination status there. |
Record pay items (e.g. bonus, commission, tips) | WorkforceHub. Then when a payroll sync runs, Gusto will be updated. |
Request time off | WorkforceHub. Make sure you've disabled time off requests in Gusto (see step 3 below). |
Manage time off policies | WorkforceHub. Make sure you've set up corresponding policies in Gusto (see step 4 below). |
You can disable the integration anytime.
For help with employee or payroll syncs, check out WorkforceHub's troubleshooting tips. For more help, contact WorkforceHub directly at (888) 223-3450, (801) 617-1234, or [email protected].