If an admin turned on Expenses and gave you permission, you can approve and edit expenses for your direct reports.
Heads up: You will not get emails when expenses are submitted.
How to manage expenses for your direct reports (as a manager)
-
Sign in to your employee Gusto profile.
- Go to the Expenses section.
- Submitted expenses needing review also appear on your Home page.
- Click the Team expenses tab.
- To approve multiple expenses from different people, check the boxes next to names, then click Actions.
- To view an expense's details, click its "Description".
- To take action, click the three-dot menu in the "Actions" column:
- Edit (if allowed)
- Approve—these will be paid on the next payroll and shown on the paystub. You can add a note separately (if needed).
- Reject—leave a reason and click Submit.
- Delete—this cannot be undone. Click Delete expense to confirm.
- Add receipt (if missing).