Set up multiple pay schedules for new customers

Once you've added both hourly and salaried employees to Gusto, you're ready to add another pay schedule. If you're a new customer that hasn't yet run a payroll through Gusto, please see the following instructions on setting up an additional pay schedule.

Step 1. Enable multiple pay schedules

  1. Click the Settings tab.
  2. Click the Customization tab.
  3. Next to Multiple Pay Schedules, click Edit.
  4. Next to Status, click Enabled.
  5. Click Save.

You can now create the 2nd pay schedule for all hourly employees or all salaried employees.

Step 2. Create the 2nd pay schedule

  1. Click the Company Details tab.
  2. Under Pay Schedule, click Add New Pay Schedule.
  3. Select which employee type is going to use this second pay schedule: All Current and Future Hourly Employees or All Current and Future Salaried Employees.
  4. Select the Pay Period.
  5. Select the Pay Days for this pay period.
  6. Select the First Pay Day for this pay period.
  7. Click Save.

The selected employee type will now use this additional pay schedule, whereas the other employee type will still use the primary pay schedule. You'll also now see separate Run Payroll notifications on your Dashboard and separate Run Payroll reminder emails for both pay schedules.

Questions and Answers

Q: How many pay schedules can I have?
A: Currently, you are able to add up to 2 pay schedules in your Gusto account. One pay schedule is for your salaried employees and the other pay schedule is for your hourly employees.

Q: Can I set up multiple pay schedules for the same employee type?
A: Not at this time. A pay schedule can only be assigned to one employee type: all salaried employees or all hourly employees.

Q: Why am I receiving an error: Your Company is Not Ready for Multiple Pay Schedules?
A: If your account only has salaried employees or only has hourly employees, you will not be able to use multiple pay schedules. Because a pay schedule can only be assigned to one employee type, you will need to add both salaried and hourly employees to use the second pay schedule.



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