Register in Kansas
Kansas tax agencies
- Kansas Department of Revenue (DOR) - income tax withholding
- Kansas Department of Labor (DOL) - unemployment tax
Set up an existing company
If you've run payroll in Kansas previously, you can find your Tax Account Number on the Withholding Tax Deposit Report (KW-5) from the Department of Revenue or you can call the agency at (785) 368-8222. This account number typically ends in 01 unless the account has been closed and re-opened.
If you've run payroll in Kansas previously, you can find your Unemployment Tax Number on the Notice of Liability or Quarterly Wage Report & Unemployment Tax Return (K-CNS 100) from the Kansas DOL or you can call the agency at (800) 292-6333.
Contribution Rate: The Kansas Contribution Rate appears in the "Contribution Rate" box of the Experience Rating notice that employers receive from the Kansas Department of Labor. It ranges from 0.2%–7.6% with a wage base of $14,000. If you’re unsure, call the agency at (800) 292-6333.
Register a new company
Income tax withholding
Sign up with the Kansas Department of Revenue. Click Sign Up at the top to get started. Call the agency at (785) 368-8222 a few days after registering to receive your account number and deposit schedule. Alternatively, you may register by mail. Your request will be processed in 3 to 5 days if registering by mail. Please keep this time frame in mind when planning your first Kansas payroll.
When registering with the DOR you will need some info about Gusto to complete the application. Please email email@example.com and we will provide these details.
Most companies are liable for unemployment tax when they have one employee working any portion of a day in 20 different weeks in a calendar year or have paid $1500 in payroll in a calendar quarter. You can find out if you are liable and register online with the Kansas Department of Labor. You should receive your account number and contribution rate instantly after registering online, or in 2-3 weeks if mailing in a registration form.
Contribution Rate: The new employer tax rate is generally 2.7% but can range from 1% to 6%. If you're unsure of what your Contribution Rate is, you should call the agency at (785) 296-5027 to get it.