Register in West Virginia
West Virginia tax agencies
- West Virginia State Tax Department - income tax withholding
- WorkForce West Virginia - unemployment tax
Set up an existing company
If you've run payroll in West Virginia previously, you can find your Withholding Account Number on notices received from the West Virginia State Tax Department or by calling the agency at (304) 558-3333.
Businesses that have run payroll in West Virginia before can find their Unemployment Compensation Account Number on notices received from WorkForce West Virginia such as the Quarterly Contributions Report (WVUC-A-154) or by calling the agency at (304) 558-2677.
Contribution Rate: Your West Virginia Contribution Rate appears on the Notice of Contribution Rate that is received from WorkForce West Virginia. It generally ranges from 1.5%–8.5% with a wage base of $12,000.
Register a new company
Income tax withholding
Register with the West Virginia State Tax Department to obtain your Withholding Account Number. You should receive your number one week after registering online, or in three weeks if registering by mail. Please keep this time frame in mind when planning your first West Virginia payroll.
Unemployment account number
Register with WorkForce West Virginia online to obtain an Unemployment Compensation Account Number and tax rate. This may take a couple of weeks for your registration to complete, but you may call the agency to receive this number quicker. The tax rate for new businesses is typically 2.7% except for employers in the construction industry (8.5%). If you're unsure of your account number or rate, you should call the agency at (304) 558-2677.
Third Party access to the Department of Revenue
In order for Gusto to file and pay your taxes to the West Virginia Department of Revenue, you will need to grant Gusto third party access.
Once you've added your withholding account number in Gusto, we will request access to this account. You will then be prompted on your dashboard to approve us as your TPA. To approve our request:
- Log into the West Virginia MyTaxes Website.
- Select Settings.
- Select Manage My Account Access under the "I Want To" section.
- Select the Grant Third Party Access link.
- In the 3rd Party Logon box enter "Zenpayroll1".
- In the 3rd Party Email box enter firstname.lastname@example.org.
- Select Next.
- Verify the correct 3rd party (Gusto or ZenPayroll) has been identified.
- Select the link indicating This is the correct 3rd party.
- Select Accounts to grant Gusto access to your Withholding account.
- Select Access Level as "File & Pay" and Submit.
Note: Gusto’s legal business name, ZenPayroll, will populate as the Agent Name during the authorization process. This is expected behavior.
Once you have approved Gusto as your TPA, go back to the "West Virginia Tax Setup" section in your Gusto account. Under "MyTaxes Access Request", select Yes, I have accepted your request and click Save.
Huntington City tax
If you are an employer in Huntington City, you are required to obtain a unique employer ID. If you have not yet registered your business with the City of Huntington Finance Division, you may do so by completing the application online or calling the city at (304) 696-5969.
The Huntington City Deposit Schedule is used to determine what frequency Gusto will pay and file your taxes with the City of Huntington Finance Division. The schedule is typically quarterly unless the agency has notified your business that you have a monthly schedule.
Parkersburg City tax
If you are an employer in Parkersburg, you are required to obtain a unique employer ID. If you have not yet registered with the City of Parkersburg, please do so by calling (304) 424-8556 or emailing email@example.com.