Resync payrolls to your accounting software

If you have an accounting integration you may need to resync payroll(s) for a variety of reasons. Before doing so, it's important to keep these three things in mind in order to prevent any errors:

  • All entries push over in “overwrite” mode. If you’ve already reconciled or matched the original entry with our bank debits, we won’t be able to “overwrite” that entry.
  • Always check your mappings prior to resyncing a payroll. Even if the payroll you are looking to resync hasn’t been modified, new payroll items may have missing mappings that would prevent the resync.
  • If you’re resyncing payrolls from a previous quarter please make sure that you have not closed that financial quarter in your accounting software.

Click on the headers below to learn more about resyncing payrolls in your specific accounting software.

QuickBooks Online

Initiate the resync in Gusto:

  1. Navigate to the Reports tab.
  2. Navigate to the Payroll History tab.
  3. Click on the payroll you would like to sync.
  4. Click Sync at the top of the payroll detail page.
  5. A timestamp will populate confirming the data was pushed over to QBO.

View the resynced payroll in your QuickBooks Online account:

  1. Sign in to your QuickBooks Online account.
  2. Navigate to your bank register.

The Journal Entry will post to your bank register for review and reconciliation. 

Xero

Initiate the resync in Gusto:

  1. Navigate to the Reports tab.
  2. Navigate to the Payroll History tab.
  3. Click on the payroll you would like to sync.
  4. Click Sync at the top of the payroll detail page.
  5. A timestamp will populate confirming the data was pushed over to Xero.

View the resynced payroll in your Xero account:

  1. Sign in to your Xero account.
  2. Click Accounts > Purchases. The Bill will post here.
    • If you chose to manually approve, Bills will sync over as “Awaiting Approval.”
    • If you chose to automatically approve, Bills will sync over as “Awaiting Payment.” 

Freshbooks

Initiate the resync in Gusto:

  1. Navigate to the Reports tab.
  2. Navigate to the Payroll History tab.
  3. Click on the payroll you would like to sync.
  4. Click Sync at the top of the payroll detail page.
  5. A timestamp will populate confirming the data was pushed over to Freshbooks.

View the resynced payroll in your Freshbooks account:

  1. Sign in to your Freshbooks account.
  2. Click Expenses in Freshbooks.

The individual payroll expenses will post here.

 

 

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