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W-3 and 1096 forms

Form W-3

Cover sheet Form W-3 is a federal form that Gusto files with paper copies of the Form W-2 to the Social Security Administration (SSA). This form is not required for electronically filed W-2s. Since Gusto files most federal W-2s electronically, if there are changes or corrections to W-2s, you won’t see changes on the W-3. Administrators can locate this form in Gusto by following these steps:

  1. Click the Documents tab from your Admin profile.
  2. Click the Company tab.
  3. Select "Form W-2: 20XX" package.
  4. Scroll to page 2, or beneath the cover page, and Form W-3 will be available.
    • Important: If you download this as a zip file, the W-3 will be the very last file in the downloaded folder.

You can review, download, or print the entire package from this location.

Note: Some states and local agencies may require an Annual Reconciliation along with Form W-2 filings. Gusto will file Annual Reconciliations if required.

Form 1096

Cover sheet Form 1096 is filed to the Internal Revenue Service (IRS) along with paper copies of Forms 1099. Because Gusto files Forms 1099 electronically to the IRS, we do not file Form 1096. However, administrators can locate this cover sheet in Gusto by following these steps:

  1. Click the Documents tab from your Admin profile.
  2. Click the Company tab.
  3. Select "Form 1099: 20XX" package.
  4. Scroll to page 2, or beneath the cover page, and Form 1096 will be available.

You can review, download, or print the entire package from this location.

Note: Some states require a paper copy of the 1096 to be filed with the state copy of Forms 1099. Gusto will file a paper Form 1096 if required.

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