This article is for admins on Plus or Premium plans who need to add, edit, delete, or view custom fields for team members. If you do not have access to this feature, admins can upgrade at any time.
Custom fields let you label or categorize employees and contractors and collect personal information from them.
We do not notify team members who have already completed onboarding to fill out a custom field.
Note: Tell your team members when you want them to fill out a custom field. At this time, you cannot make a custom question required, and we do not send reminders to complete it.
Common uses for custom fields:
Employment status (full-time/part-time)
Tracking team member demographics for diversity reporting
T-shirt size
Dietary restrictions
Allergies
You can run a report on custom fields by selecting the Custom fields report or by adding the custom field as a Column in the custom employee report builder.
Use custom fields to collect or track information about your team members. You can choose whether a field is visible to admins only or to all team members.
Important: Any labels you use are for your reporting purposes only. We do not verify these labels.
To add a custom field:
Go to People.
At the top, click More.
Click Custom fields.
Click Add Custom Field.
Name the field (e.g., t-shirt size, employee number, or dietary preference).
Enter a description.
Choose the field type:
Currency
Date
Number
Radio
Text
Review the preview.
Select who should fill out this custom field:
Admin (only visible to admins)
Admin-only fields can be filled out in the team member’s profile.
Team members (visible to admins and other team members).
Team member fields can be filled out during onboarding or in their profile.
Click Add Field.
You can update a custom field’s name, description, type, or visibility at any time.
To edit a custom field:
Go to People.
At the top, click More.
Click Custom fields.
Find the custom field. In the Actions column, click the three-dot action menu.
Click Edit.
Update the details, and click Update field.
If you no longer need a custom field, you can delete it.
To delete a custom field:
Go to People.
Click Custom fields.
Find the custom field. In the Actions column, click the three-dot action menu.
Click Delete field.
Important: Deleting this field removes all data you collected for it.
Click Yes, delete the field.
To review how a team member answered a custom field, go to their profile in Gusto.
To view answers to custom fields:
Go to People.
Click the person’s name.
Click the Personal tab.
Scroll to Additional Information.
Team members can find and edit their custom information in the Personal details section of their profile.
To run a report on custom fields, go to the Reports section of your account and either:
Select the Custom fields report, or
Add the custom field as a Column in the custom employee report builder.