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Add custom info to your employee's profile

You can use custom fields to label or categorize employees and/or collect personal information from them. If your employee is already onboarded they won’t be notified to fill out a field. Please remember to tell them if you'd like them to fill out a custom field.

Common uses for custom fields:

  • Employment status (full time/part time)
  • Tracking employee demographics for diversity reporting
  • T-shirt size
  • Dietary restrictions
  • Allergies

Run a report on custom fields by selecting the "Custom fields" report or by adding the custom field as a "Column" in the custom employee report builder.

Add a custom field

Keep in in mind: any labels you choose to use are strictly for your reporting purposes only, and of your own choosing–Gusto does not do anything to verify these labels.

  1. Navigate to the Settings section.
  2. Click the Preferences tab.
  3. Under Custom Fields, click Add Custom Field.
  4. Enter the field name.
  5. Enter any info to help people fill this in.
  6. Select who should fill out this custom field. You may assign it to your employees or admins to fill out. 
  7. Click Add Field.

Edit a custom field

  1. Navigate to the Settings section.
  2. Click the Preferences tab.
  3. Next to Custom Fields, click edit.
  4. Next to the field you want to edit, click on the three dots.
  5. Click Edit Field.
  6. Update the name, helper text, and/or who should fill it out.
  7. Click Update Field.

Delete a custom field

  1. Navigate to the Settings section.
  2. Click the Preferences tab.
  3. Next to Custom Fields, click edit.
  4. Next to the field you want to edit, click on the three dots.
  5. Click Delete Field
  6. Click Yes, delete the field. Remember, this will delete any data you have collected for this field.

Payroll, benefits, HR and more.