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Set up a recurring reimbursement

Reimbursements are not taxed and not reported as regular wages.

Follow these steps to set up a recurring reimbursement: 

  1. Click the People tab.
  2. Click the employee name.
  3. Scroll to the bottom of the Job & Pay tab.
  4. Click Add Recurring Reimbursement.
  5. Select a reimbursement type from the drop-down or select Other reimbursement to create a new reimbursement type.
  6. If you selected "Other reimbursement", enter the reimbursement name.
    • Example: Office lunches
  7. Enter the reimbursement amount that will be added on each regular payroll. 
  8. Click Save. 

The next time you run payroll, this amount will appear in the reimbursement field. You can edit the amount if needed before processing the payroll. 

Once processed, the amount will be seen as a separate line item on your employee's paystub. You can also run a payroll journal report to review totals for all of your recurring reimbursements.  

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