Set up and manage departments

1. Sign in to Gusto.
2. Click the Settings section.
3. Click the Customization tab.
4. Next to "Departments", click edit.
5. Toggle to Enabled.
6. Click Save. 

1. Sign in to Gusto.
2. Click the People section.
3. Click into any team member who needs to be added to this new department.
4. From the Work tab, find the "Role" section.
5. Next to "Department" click Edit.
6. From the dropdown, choose the department, or click Create a new department to create a new one.
   • Enter the department name.
7. Click Save.

To add a team member to a department after it's been created, follow the steps below. Keep in mind, employees can only be assigned to one department. 

1. Sign in to Gusto.
2. Click the People section.
3. Select the department name under the "Department" column.
4. Select team members to add from the list on the left-hand side.
5. Once the desired team members have been added, click Save & continue.

You can also assign a team member to a specific team by clicking Edit in the "Role" section of the "Work" tab in their profile page. 

If an hourly employee works in different roles or departments, you can assign multiple pay rates or job titles as needed, and their paystub will list each job and its associated earnings.

You can edit the department settings at any time in your account. 

1. Sign in to Gusto.
2. Click on the People section. 
3. Click the department name under the "Department" column next to any team member.
4. Click rename to change the department name.
5. Edit the department team members:
   • To add a department member, click + next to their name.
   • To remove a department member, click x next to their name.
6. Click Save & continue.

You can remove the departments feature at any time in your account. 

Remove one department

1. Sign in to Gusto.
2. Click on the People section. 
3. Click the department name under the "Department" column next to any team member.
4. At the bottom of the page, click Delete this department.
5. If you currently have team members in this department, click Remove all members and delete.

Disable to department feature

1. Sign in to Gusto.
2. Click the Settings section.
3. Click the Customization tab.
4. Next to "Departments", click edit.
5. Toggle to Disabled.
6. Click Save.

If you ever need to re-enable the departments feature, Gusto will generate your old departments so that you do not need to recreate them.

Once you've organized your workers into departments, you can run a Payroll Journal, Benefits Report, Year-to-Date Report, or Contractors Report to see your information summarized by department.

• To learn more about departments, click the Create a new department dropdown in this article to start setting them up. Then, click the Organize your team by departments dropdown to assign employees to departments.
• Learn more about job costing reports—click the Run a workforce costing report accordion of this article.

Run a report by department

1. Sign in to Gusto.
2. Click the Reports section.
3. Under the "All reports" headline, choose one of the available reports.
4. Select any additional detail you'd like to include:
   • Detailed employee info, employee earnings breakdown, employer tax breakdown, deductions and contributions, or detailed totals.
5. Select the Date Range and Year.
   • Annually, Quarterly, Monthly, or a Custom Date Range.
   • Note: Range is based on check dates rather than pay periods or processing dates.
6. Select what types of employees you’d like to include in the report.
   • All, Hourly, Salaried, or Specific Employees.
   • Select Pick Employees and add specific individuals to include in the report, then click Save & Continue.
7. Select to "Group By" Department.
   • You may also group by Employees or Work Location.
8. Click Generate Report.
9. Download the report as a CSV or PDF.