Distribute W-2 forms to your employees

If you’re an accountant looking for all-client form packages, click hereIf your employees are looking for help accessing their W-2s, send them to this article.

Employers are required to distribute Form W-2s (and 1099s if applicable) to their employees each year by the end of January. Gusto makes final Forms W-2 available by mid-January, we'll email you when they're ready. 

There are several ways you can distribute the forms to your team—regardless of which distribution option you choose, Gusto will still send emails to employees letting them know that copies of their W-2s can be accessed in their account. Your distribution options:

Gusto sends all of the required federal, state, and local filings of Forms W-2 directly to tax agencies on your behalf. You don’t need any special paper stock when distributing forms to your employees. 


Before distributing forms to your employees, verify that all information appears accurate by downloading draft forms in the Taxes & compliance section—if anything looks wrong, check out our W-2 correction guidance article.