Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them.
Gusto partners with CorpNet to help you register in the state—learn more below.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees. Learn where to find your tax account information by clicking The company is already registered with the state below.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Income tax withholding and Unemployment tax
Register your business with the Rhode Island Division of Taxation online here for withholding and unemployment tax. You will receive a withholding Account ID, but Gusto uses your FEIN to file and pay your withholding taxes. You will also be assigned a withholding deposit schedule during the online application process after selecting your wage threshold, but Gusto will make your tax payments at the fastest deposit schedule.
Your RI Employer Account Number (Unemployment number) will be unique to your business. You should receive it within 3-5 days after registering.
Unemployment experience rate
Your Rhode Island Experience Rate (tax rate) will appear on the Notice of Tax Rate that you receive from the Rhode Island Department of Labor & Training. Click here to view state-by-state new employer rates and wage bases (not company-specific).
If you're unsure of your rate, please call the agency at (401) 574-8700.
Income tax withholding
Your withholding account number is the same as your FEIN.
Businesses that have run payroll in Rhode Island before can find their Employer Account Number on the Quarterly Wage Report (Form TX-17) or other notices received from the Rhode Island Division of Taxation. If you are unsure, you should call the agency at (401) 574-8829 for withholding tax registration questions or (401) 574-8700 for unemployment tax questions.
Unemployment experience rate
Your Rhode Island Experience Rate (tax rate) will appear on the Notice of Tax Rate that you receive from the Rhode Island Division of Taxation. Please do not include your Job Development Assessment (JDA) rate when adding your experience rate to Gusto.
Click here to view state-by-state new employer rates and wage bases (not company-specific).
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable
Agent name: Tomer London
Firm Name: ZenPayroll Inc (dba: Gusto)
Email: [email protected]
Address: 525 20th Street San Francisco, CA 94107
Phone: (415) 935-0230
Reminder: If state-specific codes/IDs are requested and you cannot match them to the information above, check the Register a company with the state on your own dropdown of the article.