Manage multiple companies with one login (for admins)

This article is for admins who want to manage multiple Gusto companies with a single login.

You can use one email address to access and manage multiple Gusto companies. This lets you switch between companies quickly without logging out.

Who can do this

• Admins can manage multiple companies using a single email address.

  • If you do not see a company you’re expecting to see, make sure the email on file for that company matches the email associated with the others.

• Employees can also use one email address for multiple profiles.

You cannot merge accounting firm profiles. If you work for more than one firm, you must use a different email for each.

Things to know

• You cannot choose or change the default company that appears when you sign in.

• To see all your companies in one login, use the same email address for each company.

Add a new company (or client) to your Gusto account

You can add a new company to your existing Gusto account. This creates a separate company profile that you can access from the same login.

To add a company:

1. Sign in to Gusto.

2. In the top-right corner, click your name.

3. Click Add company (or Add client if you’re an accountant partner).

   • Contact us if you do not have this option. To contact us, sign in to your Gusto account and click the help icon in the top-right corner of the page.

4. Fill in company details:

   • Company name

   • How the company currently runs payroll

5. Click Add company.

6. Choose whether the company is the result of a change in the FEIN (Federal Identification Number).

7. Choose whether the company is an associated or subsidiary company of any other companies you manage in Gusto.

8. Click Next.

9. Create your company profile. Click Continue after each step. Include:

   • Who your company is planning to pay with Gusto

   • How your company currently runs payroll

   • Number of employees and contractors

   • State where you and your employees work

   • Whether you have an accountant or a bookkeeper

   • Industry

   • Company website (optional)

   • Whether anyone needs to track hours or create hourly schedules

   • Whether you offer health benefits

   • Whether you offer a 401 (k)

   • Whether you offer workers’ compensation insurance

   • The most important features for your business

   • Info about your first payday with Gusto

10. Choose your Gusto package and check the box to acknowledge billing.

11. Click Start with this package.

12. Complete onboarding for the new company.

Switch between companies or profiles

You can switch between companies or profiles anytime using the dropdown next to your name.

To switch between companies or profiles:

1. Sign in to Gusto.

2. In the top-right corner, click your name.

3. Click Switch company to move between companies.

4. If you do not see this option, make sure all companies use the same email address for your account.

To remove a company from your list, the primary admin for that company must remove you as an admin.