Time Kiosk for time tracking

With Gusto's Time Kiosk feature, admins with the required permissions can turn any company device that's connected to the internet into a central station for your employees to clock in and out, track their time, and take breaks.

Important: Time Kiosk is available to customers on the Plus and Premium plans who use Time Tracking.

Employees can manage their tracked time and PIN settings from their Gusto account. Gusto Kiosk does not currently offer any functionality for contractors, employers, or admins.

Set up and add employees to Time Kiosk

Make sure that time tracking is enabled before you begin Kiosk set-up.

Sign in to Gusto.
Go to the Settings section.
Select the Customization tab.
Next to time tracking, choose edit.
Toggle to Enabled.
Select Save.

Set up time tracking using Time Kiosk for the first time

For your kiosk, we recommend using a dedicated device that does not contain any sensitive information. If this isn’t possible, make sure to secure any sensitive information on the device, since employees will be accessing it.

Go to the Time tools section and select Time tracking.
Under "Manage Time Tracking," find the Kiosk tile and click Learn more.
Select Get Time Kiosk.
Enter the name of the kiosk, and click Save and Continue.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to https://kiosk.gusto.com.
- If the device has not been set as an active kiosk, you'll see an 8-character code appear on the page.
Enter the 8-character code that appears on your device.
- If your code doesn’t work, wait a few minutes and refresh the page on your kiosk device to get a new code. Codes expire every 5 minutes.
Choose Activate and finish.

Add employees to time tracking

All employees assigned to time tracking will automatically show up on your kiosk once the device has been activated. Contractors are not able to use kiosks at this time, so their names will not appear there.

If a person is missing from your kiosk, make sure they’ve been added to time tracking first. To add them to time tracking:

Sign in to Gusto.
Go to the Time tools section and select Time tracking.
Select Settings & policies, then find the table called People assigned to time tracking.
Click Add or remove people.
Find the name(s) of the people you want to add to Time tracking and Kiosk. Select each name to add them.
When you’re done adding people, choose Save.
Their names should now show up on all your kiosk(s), and they can start clocking in and out from there.

Device requirements

Time Kiosk is accessible from nearly any internet-connected tablet, laptop, or desktop.

Supported devices

Any tablet or computer that has access to the internet is supported. The device must be online for the Time Kiosk to work.

When selecting a device, consider whether it will have access to Wi-Fi. If not, choose a device that also has cellular internet capabilities.

Mobile devices with small screens are not supported at this time, as their resolution is too low. See below for minimum resolution requirements.

Minimum resolution requirements

Time Kiosk is optimized for 1024 × 768 pixel screens in portrait or landscape orientation. Mobile devices with small screens are not supported at this time, as their resolution is too low.

If you cannot see the entire Kiosk screen, your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.

Minimum browser and OS requirements for tablets

Time Kiosk is a web app that supports the latest version and the two previous versions of the following browsers:

Chrome (Desktop, iOS, and Android)
Safari (Desktop and iOS)
Firefox
Edge

Your device’s Operating System (OS) must support the browser versions listed above. OS requirements:

iPad: iOS 8.0+
Android: OS 6.0+

Get your kiosk device ready for employees to use

Time Kiosk is a web app accessed from your device’s browser at https://kiosk.gusto.com. Make sure the kiosk device is online and the browser is pointed to that URL every day for employees to clock in and out.

Bookmark the Kiosk URL

Time Kiosk will not automatically appear as an icon on your tablet’s home screen. Bookmark the URL (kiosk.gusto.com) for easy access, or save the Time Kiosk page as an icon on your tablet’s home screen like a regular app following the instructions below.

For iPads

In your iPad’s browser, type https://kiosk.gusto.com.
Choose the download icon on the browser (square with arrow pointing up).
Select Add to Home Screen.
The Gusto icon should now appear on your home screen like other apps.

For Androids

Launch Chrome for Android on your tablet and type https://kiosk.gusto.com.
Choose Menu (often represented by the icon with 3 dots).
Select Add to Home Screen.
Confirm or change the name, then select Add or Auto-add.
The Gusto icon should now appear on your home screen like other apps.

Hours logged from the kiosk will appear in their normal timesheets, tagged with the name of the kiosk they logged it from. Admins and managers will also be able to see their logged hours and kiosk location tag on the employees’ timesheets.

The first time employees use a kiosk, they will be required to do a one-time setup of a personal 4-digit PIN to verify their identity before clocking in and out.

Kiosk placement tips

Place the kiosk somewhere easily accessible by employees when clocking in and out.
Keep the kiosk on premises at all times.
Secure any sensitive information on the device, since employees may be able to access it.

Set up additional devices as kiosks

Sign in to Gusto.
Go to the Time tools section and select Time tracking.
Under "Manage Time Tracking," find the Time kiosk tile and click Manage kiosks.
Under Kiosk devices, select Add kiosk.
Enter the name of the kiosk, then choose Next.
- Make sure this kiosk name is different from any other kiosk already set up.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to https://kiosk.gusto.com.
- If the device has not been set as an active kiosk, you'll see an 8-character code appear on the page
Enter the 8-character code that appears on your device.
Choose Activate and finish.

View and edit employees' hours

If you're a manager, head to this article to learn how to review and edit employee hours.

Go to the Time tools section and select Time tracking.
In the "Open Timesheets" section, select View for active pay periods or Review & sync for past pay periods.
- Only the first three open timesheets will display by default. If the timesheet you’re looking for is not visible, select View more.
- Open Timesheets are timesheets for pay periods where payroll has not been run yet. Once payroll has been run for a pay period, the timesheet will be removed from this list. To view past timesheets where payroll has already been run, select View timesheet history and select the pay period you wish to view from the dropdown.
Employees' total hours will appear for review. Choose View timesheet for additional detail about the time reported, or to make any edits.
- To make an edit:
  - Scroll to the day that needs hours changed, and select Edit.
  - Make necessary edits.
  - Select Save.
Toggle to Approved when hours are confirmed. This can be done in the top-right corner of the employee pay period view, or from the main page.
- View edits made to an employee's hours by scrolling to the bottom of the pay period's hours and choosing the "Version history" drop-down.
- Important: At this time, approving hours is purely a visual-aid to identify hours that have been approved and will prevent further editing by employees. Unapproved hours will still sync to payroll (outlined in next step) and it's up to an admin to overwrite/correct hours that are synced.
Select Sync Hours to Payroll when all hours have been confirmed and approved.
- You can continue to sync hours until payroll has been run.
- Synced hours will automatically be reflected in the workweek breakdown by workweek when required.
- Note: You must select Sync or hours will not appear in payroll. Hours do not sync automatically without this action by an admin.

When you go to run payroll, all employees' synced hours will appear. If you need to edit hours from the Run Payroll screen, you can do so but they will not be updated in the time tracking log for you or the employee.

FAQs

Q: Will the Kiosk also work with our project/job tracking features for employees assigned to projects and/or employees with multiple jobs?

A: Yes, employees assigned to multiple jobs can use Kiosk to track time by job title. Project tracking is also available on Kiosk.

Q: Will Gusto provide devices (e.g. tablets) for Kiosk for employers to use?

A: No, employers must provide their own internet-connected company device(s) to be used as a time tracking Kiosk for employees to clock in and out.

Q: Why am I getting an error on my Kiosk?

A: If you're no longer able to see your Kiosk home screen, it's likely a data storage issue. We recommend clearing your cookies and local data storage and/or cache.

Q: Why can’t I see the entire Kiosk screen? What are the minimum resolution requirements?

A: Your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.

Q: Can the company restrict employees to only clocking in with Kiosk, completely restricting desktop/app clock-ins?

A: Yes, timesheet settings allow admins to restrict employees' clocking in/out to specific devices, including only allowing clocking in/out on Kiosk. More information about how to set up employee timesheet settings can be found here.