With Gusto's Time Kiosk feature, admins with the required permissions can turn any company device that's connected to the internet into a central station for your employees to clock in and out, track their time, and take breaks.
Employees can manage their tracked time and PIN settings from their Gusto account. Gusto Kiosk does not currently offer any functionality for contractors, employers, or admins.
Make sure that time tracking is enabled before you begin Kiosk set-up.
Set up time tracking using Time Kiosk for the first time
For your kiosk, we recommend using a dedicated device that does not contain any sensitive information. If this isn’t possible, make sure to secure any sensitive information on the device, since employees will be accessing it.
Add employees to time tracking
All employees assigned to time tracking will automatically show up on your kiosk once the device has been activated. Contractors are not able to use kiosks at this time, so their names will not appear there.
If a person is missing from your kiosk, make sure they’ve been added to time tracking first. To add them to time tracking:
When selecting a device, consider whether it will have access to Wi-Fi. If not, choose a device that also has cellular internet capabilities.
Mobile devices with small screens are not supported at this time, as their resolution is too low. See below for minimum resolution requirements.
Time Kiosk is optimized for 1024 × 768 pixel screens in portrait or landscape orientation. Mobile devices with small screens are not supported at this time, as their resolution is too low.
If you cannot see the entire Kiosk screen, your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.
Time Kiosk is a web app that supports the latest version and the two previous versions of the following browsers:
Your device’s Operating System (OS) must support the browser versions listed above. OS requirements:
Time Kiosk is a web app accessed from your device’s browser at https://kiosk.gusto.com. Make sure the kiosk device is online and the browser is pointed to that URL every day for employees to clock in and out.
Time Kiosk will not automatically appear as an icon on your tablet’s home screen. Bookmark the URL (kiosk.gusto.com) for easy access, or save the Time Kiosk page as an icon on your tablet’s home screen like a regular app following the instructions below.
Hours logged from the kiosk will appear in their normal timesheets, tagged with the name of the kiosk they logged it from. Admins and managers will also be able to see their logged hours and kiosk location tag on the employees’ timesheets.
The first time employees use a kiosk, they will be required to do a one-time setup of a personal 4-digit PIN to verify their identity before clocking in and out.
If you're a manager, head to this article to learn how to review and edit employee hours.
When you go to run payroll, all employees' synced hours will appear. If you need to edit hours from the Run Payroll screen, you can do so but they will not be updated in the time tracking log for you or the employee.
Q: Will the Kiosk also work with our project/job tracking features for employees assigned to projects and/or employees with multiple jobs?
A: Yes, employees assigned to multiple jobs can use Kiosk to track time by job title. Project tracking is also available on Kiosk.
Q: Will Gusto provide devices (e.g. tablets) for Kiosk for employers to use?
A: No, employers must provide their own internet-connected company device(s) to be used as a time tracking Kiosk for employees to clock in and out.
Q: Why am I getting an error on my Kiosk?
A: If you're no longer able to see your Kiosk home screen, it's likely a data storage issue. We recommend clearing your cookies and local data storage and/or cache.
Q: Why can’t I see the entire Kiosk screen? What are the minimum resolution requirements?
A: Your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.
Q: Can the company restrict employees to only clocking in with Kiosk, completely restricting desktop/app clock-ins?
A: Yes, timesheet settings allow admins to restrict employees' clocking in/out to specific devices, including only allowing clocking in/out on Kiosk. More information about how to set up employee timesheet settings can be found here.