With Gusto's Time Kiosk feature, admins with the required permissions can turn any company device that’s connected to the internet into a central station for their team to clock in and out, track their time, and take breaks.
Important: Time Kiosk is available to customers on the Plus, Premium, or Time & Attendance Plus Simple add-on plans who use Time Tracking.
Any employee or contractor enrolled in time tracking can use the Kiosk to clock in and out. To set up time tracking, add or manage employees enrolled in time tracking, or edit time tracking settings, see this article.
Employees and contractors can manage their tracked time and PIN settings from their Gusto account. Gusto Kiosk does not currently offer any functionality for employers or admins.
To set up time tracking in your web browser:
Go to the Settings section.
Select the Customization tab.
Next to time tracking, choose edit.
Toggle to Enabled.
Select Save.
To set up time tracking in the Gusto mobile app, click here.
For your kiosk, we recommend using a dedicated device that does not contain any sensitive information. If this is not possible, make sure to secure any sensitive information on the device, since your team will be accessing it.
In your web browser
Click the Time & Attendance section and select Time tracking.
Under "Manage Time Tracking," find the Kiosk tile and click Learn more.
Select Get Time Kiosk.
Enter the name of the kiosk, and click Save and Continue.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to kiosk.gusto.com.
If the device has not been set as an active kiosk, you'll see an 8-character code appear on the page.
Enter the 8-character code that appears on your device.
If your code does not work, wait a few minutes and refresh the page on your kiosk device to get a new code. Codes expire every 5 minutes.
Choose Activate and finish.
In the Gusto mobile app
Open the Gusto mobile app and sign in.
Go to Time.
Scroll down to Time kiosks and select Learn more.
Tap Get Time Kiosk.
Enter a name for the kiosk. Scroll down and tap Save and Continue.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to kiosk.gusto.com.
If the device has not been set as an active kiosk, you'll see an 8-character code appear on the page.
In your Gusto mobile app, enter the 8-character code that appears on your device.
If your code does not work, wait a few minutes and refresh the page on your kiosk device to get a new code. Codes expire every 5 minutes.
Choose Activate and finish.
All team members assigned to time tracking will automatically show up on your kiosk once the device has been activated.
If a person is missing from your kiosk, make sure they’ve been added to time tracking first.
In your web browser
Click the Time & Attendance section and select Time tracking.
Select Settings & policies, then find the table called People assigned to time tracking.
Click Add or remove people.
Find the name(s) of the people you want to add to Time tracking and Kiosk. Select each name to add them.
When you’re done adding people, click Save.
Their names should now show up on all your kiosk(s), and they can start clocking in and out from there.
In the Gusto mobile app
Open the Gusto mobile app and sign in.
Tap Time.
In the top-right corner, tap More.
Select Settings & policies.
Scroll to People assigned to time tracking and tap Add or remove people.
Tap Search for a team member and enter the name of the person you're adding to Time tracking and kiosk.
Tap the checkbox next to someone's name to add them.
Tap Save.
Tap Next.
Assign an overtime policy (required for overtime-eligible employees) and a break policy (optional).
Tap Save.
Their names should now show up on all your kiosk(s), and they can start clocking in and out from there.
Time Kiosk is accessible from nearly any internet-connected tablet, laptop, or desktop.
Important: If you're using incognito mode, or have settings to delete local storage/cookies, the kiosk will unlink when the browser is closed.
Any tablet or computer that has access to the internet is supported. The device must be online for the Time Kiosk to work.
When selecting a device, consider whether it'll have access to Wi-Fi. If not, choose a device that also has cellular internet capabilities.
Mobile devices with small screens are not supported at this time, as their resolution is too low. See the minimum resolution requirements below.
Time Kiosk is optimized for 1024 × 768 pixel screens in portrait or landscape orientation.
If you cannot see the entire Kiosk screen, your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.
Time Kiosk is a web app that supports the latest version and the two previous versions of the following browsers:
Chrome (Desktop, iOS, and Android)
Safari (Desktop and iOS)
Firefox
Edge
Time Kiosk is a web app accessed from your device’s browser at kiosk.gusto.com. Make sure the kiosk device is online, and the browser is pointed to that URL every day for employees to clock in and out.
Time Kiosk will not automatically appear as an icon on your tablet’s home screen. Bookmark the URL kiosk.gusto.com for easy access, or save the Time Kiosk page as an icon on your tablet’s home screen like a regular app, following the instructions below.
For iPads
In your iPad’s browser, type kiosk.gusto.com.
Choose the download icon on the browser (square with arrow pointing up).
Select Add to Home Screen.
The Gusto icon should now appear on your home screen like other apps.
For Androids
Launch Chrome for Android on your tablet and type kiosk.gusto.com.
Click Menu (often represented by the icon with 3 dots).
Select Add to Home Screen.
Confirm or change the name, then select Add or Auto-add.
The Gusto icon should now appear on your home screen like other apps.
Hours logged from the kiosk will appear in team members' normal timesheets, tagged with the name of the kiosk they logged it from. Admins and managers will also be able to see their logged hours and kiosk location tag on the team members’ timesheets.
The first time a team member uses a kiosk, they'll be required to do a one-time setup of a personal 4-digit PIN to verify their identity before clocking in and out.
Place the kiosk somewhere easily accessible by your team when clocking in and out.
Keep the kiosk on premises at all times.
Secure any sensitive information on the device, since employees may be able to access it.
In your web browser
Go to the Time & Attendance section and select Time tracking.
Under "Manage Time Tracking," find the Time kiosk tile and click Manage kiosks.
Under Kiosk devices, select Add kiosk.
Enter the name of the kiosk, then click Next.
Make sure this kiosk name is different from any other kiosk already set up.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to kiosk.gusto.com.
If the device has not been set as an active kiosk, you'll see an 8-character code appear on the page
Enter the 8-character code that appears on your device.
Click Activate and finish.
In the Gusto mobile app
Open the Gusto mobile app and sign in.
Go to Time.
Scroll down to Time kiosks and select Manage kiosks.
Scroll down to Kiosk devices and tap Kiosks.
Select Add kiosk.
Enter a name for the kiosk. Scroll down and tap Save and Continue.
On the tablet or computer you want to set up as a kiosk, open a new web browser window and go to kiosk.gusto.com.
If the device has not been set as an active kiosk, you'll see an 8-character code appear on the page.
In your Gusto mobile app, enter the 8-character code that appears on your device.
If your code does not work, wait a few minutes and refresh the page on your kiosk device to get a new code. Codes expire every 5 minutes.
Choose Activate and finish.
If you're a manager, go to this article to learn how to review and edit employee hours, or this article to learn how to sync hours for and pay your contractors.
Permissions required: You must have permission to approve timesheets to approve and sync hours to payroll. Once you approve a timesheet, no one can edit it anymore — not employees, managers, or admins.
How to review and manage timesheets:
To open employee timesheets in your web browser:
Sign in to Gusto.
Go to Time & Attendance and select Time tracking.
In Open employee timesheets, choose:
View for active pay periods
View & sync for past pay periods
We show the first three open timesheets by default. If you don’t see the one you need, select View more.
Open timesheets belong to pay periods where payroll has not run yet. Once payroll runs, the timesheet disappears from this list.
To see older timesheets after payroll has run: Select View timesheet history, then choose a pay period from the dropdown.
To open employee timesheets in the mobile app:
Open the Gusto mobile app and sign in.
Go to Time.
Find the pay period and tap Review.
If you do not see the one you need, select View more.
Open timesheets belong to pay periods where payroll has not run yet. Once payroll runs, the timesheet disappears from this list.
To see older timesheets after payroll has run: Select View timesheet history, then choose a pay period from the dropdown.
You’ll see each employee’s total hours for the pay period.
In your web browser:
Select View timesheet.
Scroll to the day you want to change and select Edit.
Make your updates.
Select Save.
To see all changes made to the timesheet, scroll to the bottom and open the Version history dropdown.
In the mobile app:
Tap the name of the employee whose timesheet you want to see.
Tap the day you want to change.
Select Edit or Add.
Make your updates.
Select Save.
Tap the back arrow.
Once the hours look correct, approve them by toggling to Approved.
You can do this:
From the employee’s pay period view in the top-right corner
From the main My Team’s Hours page
Or approve all at once by selecting Approve all timesheets
Important: Approving hours locks the timesheet. No one can edit it after approval.
When you approve hours for an overtime-eligible employee, we automatically sync those hours to payroll.
If you have permission to approve timesheets, you also have permission to sync hours to payroll.
When you run payroll, you'll see all synced hours for overtime-eligible employees. You can still edit the hours when you run payroll, but we do not recommend it, because:
Any edits you make in payroll will not update the employee’s time tracking log.
This can create mismatched records for you and the employee
When there are unapproved timesheets for the pay period, we show a Review timesheets step at the start of the payroll flow.
You can approve timesheets in two ways:
Select Approve all to approve every timesheet at once.
Review and approve timesheets one employee at a time.
If a timesheet needs changes:
Select the employee’s name.
Make your edits.
Save your changes.
Once all timesheets are approved, select Continue to move to the next step of running payroll.
In your web browser
To review contractor hours in your web browser:
Click the Time & Attendance section and select Time tracking.
Scroll to the "Contractor timesheets" section.
Click Review & sync.
Click View timesheet to review the hours or make any changes.
Once reviewed and approved, click sync hours to payments.
This will save the hours reported by your contractors, and sync it to your Pay contractors tab.
Click Pay and select Pay contractors to process payment(s).
From the "Pay domestic contractors" tile, click Create Payment.
Select the pay date—you can select the present date or one in the future.
The default date shows the earliest pay day for direct deposits.
If you have multiple bank accounts set up, select which bank account you'd like to process payroll from.
Click + Enter payment to submit wages and/or reimbursements (if applicable), and invoice number—minutes worked should be entered as a decimal percentage of hour (ex. 1 hr 15 minutes is entered as 1.25 hrs).
Optional: Click Add Memo to leave a small message on the payment.
Click Continue to review the payment.
Verify the total amount and click Submit payments, or Go back if you need to make changes.
If your payments need to be made by check, you’ll be taken to a page that confirms the amount you need to pay the contractor. Once you’ve written the check, click Finish Payment.
In the Gusto mobile app
To review contractor hours in the Gusto mobile app:
Open the Gusto mobile app and sign in.
Go to Time.
Scroll to Contractor timesheets and tap Review.
Tap the contractor's name to review hours or make changes.
Once you confirm their hours, tap Sync hours to contractor payments.
Select Sync and lock timesheets.
This saves the hours reported by your contractors and syncs them to your Pay contractors tab.
You'll be taken to the Pay contractors section. Select the payment date. You can select today's date or a future date.
The default date shows the earliest pay day for direct deposits.
If you have multiple bank accounts set up, select which bank account you'd like to process payroll from.
To change payment details, add an invoice number, add reimbursements or tips, or add a note to the payment: Scroll to the name of the contractor and tap Edit. Make the change and tap Done.
Select Review summary.
Review the details and tap Submit payments.
If your payments need to be made by check, you’ll be taken to a page that confirms the amount you need to pay the contractor. Once you’ve written the check, click Finish Payment.
Employees and contractors can set up their PIN settings from their Gusto account or on the Time Kiosk.
If needed, admins or managers can help employees set up their PIN for the first time on the Time Kiosk.
On the device that's been set up as a Time Kiosk, go to kiosk.gusto.com.
Find the worker’s name on the Time Kiosk entry screen by scrolling or using the search bar and select their name.
Enter a custom 4-digit PIN for that worker.
Re-enter the PIN on the next screen to confirm.
The worker’s PIN will be immediately updated across all Time Kiosks.
Admins and managers cannot change or see a worker’s PIN after it’s been set up, since employees and contractors can manage their PIN settings from their Gusto account or on the Time Kiosk.
Q: Will the Kiosk also work with our project/job tracking features for employees assigned to projects and/or employees with multiple jobs?
A: Employees can track by project on kiosk, but contractors are not currently able to. Employees assigned to multiple jobs can use the kiosk to track time by job title. Project tracking is also available on Kiosk.
Q: How do I change the time zone on the Kiosk?
A: The Kiosk shows time based on the time zone of the device it’s on. If you want to change the time shown on the kiosk, update the time zone on that tablet or computer.
📌 However, the time that actually gets saved on the timecard is based on the employee’s time zone in their Gusto profile—not the device. So, someone might see Eastern Time (EDT) on the kiosk screen, but their timecard could show Mountain Time (MST) if that’s what’s set in their profile. Employees can learn how to update their time zone in Gusto here.
Q: Will Gusto provide devices (ex. tablets) for Kiosk for employers to use?
A: No, employers must provide their own internet-connected company device(s) to be used as a time tracking Kiosk for employees to clock in and out.
Q: Is there a maximum number of Kiosk devices that I can pair with my account?
A: No, there's currently no limit to the number of paired Kiosk devices.
Q: Why am I getting an error on my Kiosk?
A: If you're no longer able to see your Kiosk home screen, it's likely a data storage issue. We recommend clearing your cookies and local data storage and/or cache.
Q: Why can I not see the entire Kiosk screen? What are the minimum resolution requirements?
A: Your device resolution might be set below a height of 500px. Be sure to set the resolution to a minimum of 900px wide by 600px high.
Q: Can the company restrict team members to only clocking in with Kiosk, completely restricting desktop/app clock-ins?
A: For employees, yes, but for contractors, no. Timesheet settings allow admins to restrict employees' clocking in/out to specific devices, including only allowing clocking in/out on Kiosk. However, because contractors are in a different legal category than employees, their use of different clock-in options cannot be restricted.
Q: Will my contractors have access to the same functionality as my employees?
A: No, due to the legal differences between employees and contractors. Your contractors may clock in/out on the kiosk for the sake of convenience, but you cannot restrict or require them to do so. Contractors also do not have designated pre-defined breaks, and instead can clock out at any time for any duration of time.