Thousands of early childhood education centers and schools use Brightwheel to manage their school operations, including teacher timecards and hours.
With the Brightwheel and Gusto integration, schools can send their hours from Brightwheel’s timecards to Gusto with the click of a button. School administrators can also see a list of upcoming payrolls and past due payrolls from within Brightwheel. Sending hours from Brightwheel to Gusto saves time and reduces the chance for mistakes every single payroll. Contractors and salaried employees are not supported by the integration.
Connect to Gusto from Brightwheel Customers on Brightwheel’s Premium plan can follow these steps to connect to their Gusto account:
- In your web browser, sign in to Brightwheel.
- In the side menu, go to Staff & Payroll.
- Choose the Payroll tab.
- Select Get early access.
- Click Already use Gusto? Connect your account to Brightwheel.
- Enter your Gusto admin credentials and click Sign in.
- Click Authorize.
- Stay signed in to Brightwheel and head to the Staff & Payroll section. Now you’ll match your staff’s Gusto and Brightwheel accounts to each other.
- Choose the Payroll tab.
- Under the Active payrolls tab, click Manage staff connections.
- In the popup window, choose the Gusto profile and job title that corresponds to each member’s Brightwheel account.
- Click Save.
You can now send hourly employees’ timecards from Brightwheel to Gusto—check out the section below for next steps.
Sync hours from Brightwheel to Gusto Once you connect the integration and map your staff’s accounts to each other, follow the steps below to sync hourly employees’ timecard hours from Brightwheel to Gusto.
- Sign in to Brightwheel.
- In the side menu, go to Staff & Payroll.
- Choose the Payroll tab.
- Under Active payrolls, choose the applicable pay period.
- Click Send hours.
- Review the selected staff members. You can review, add, or edit a timecard.
- If you need to make any corrections, go to the Time Tracking tab to add or edit a timecard before proceeding.
- Click Send hours. Synced hours are immediately sent to Gusto—go to the Run payroll section in Gusto and choose the pay period to review.
Troubleshoot syncing issues
If you receive an error when mapping Brightwheel staff members to Gusto employees, or sending timecards from Brightwheel to Gusto:
Disconnect the integration If you no longer want to sync timecards from Brightwheel to Gusto, follow these steps to disconnect the integration. Previously synced hours are not deleted from Gusto. You can reconnect the integration anytime.
- In your web browser, sign in to Brightwheel.
- In the side menu, select Staff & Payroll.
- Go to the Payroll tab.
- Under “Gusto account info,” click Disconnect Accounts.