Edit an employee's work info (as an admin)

Use the dropdowns to learn how to edit an employee's work address, job title, and/or switch their compensation classification (hourly, salaried, or commission). You can learn how to update an employee's personal details (e.g., home address, phone number, etc) in this article.

If you're an employee, you can update some of your own information.

Edit an employee's work address

Admins with the required permissions can update an employee’s work address, and view work address history from the Job & Pay tab of their employee profile in Gusto.

When a new employee is hired, the work address entered during onboarding becomes their current work address (unless changed), and their hire date will be the date shown as the “Working here since…” timeframe in their profile.

Reminders for employees with only one address on record

If an employee has only one address in Gusto, and you change the start date of that address to a date after their hire date, Gusto won’t have a work address on record for the time frame between their hire date and the date you updated the start date to be. Click Change address and add a new address for the employee to account for the date gap.

Change the current work address—the physical address is wrong

Head to the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job & Pay tab, scroll to the “Work Address” headline and click Manage Work Address.
Click Change address.
Click I need to correct an error in [employee’s] current work address.
Select the correct work address from the dropdown—if you don’t see the address in the dropdown, you need to add it as a new company location first.
- If you’ve changed the address to a location which requires different taxation than the original, this may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
  - Ex. You changed the location to a different state, or different locale with different applicable taxes.
Click Submit.
Based on the address change, tax corrections may be needed—contact us from the Help or Priority support section of your account so we can assist. Let us know which employee you made the work address change for so our team can determine if tax corrections are needed.

Change the "Working here since" date for the current work address

If the “working here since” date is incorrect, you may need to make two updates:

Correct the start date for the current work address shown and;
Add or edit another work address to account for any date gaps.

Next steps

Head to the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job & Pay tab, scroll to the “Work Address” headline and click Manage Work Address.
Click Change address.
Click I need to correct an error in [employee’s] current work address.
Correct the start date for the current work address on file.
Click Submit.
Click Change address again.
Select [Employee] has moved to a new work address—this adds the additional address that’s needed.
Select a work address from the dropdown—if you don’t see the address in the dropdown, you need to add it as a new company location first.
- If you’ve changed the address to a location which requires different taxation than the original, this may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
  - Ex. You changed the location to a different state, or different locale with different applicable taxes.
Enter the first day the employee began working from this specific location.
Click Submit.
Based on the dates that were updated, tax corrections may be needed—contact us from the Help or Priority support section of your account so we can assist. Let us know which employee you made the work address changes for so our team can determine if tax corrections are needed.

With multiple locations on record, you should now see a "Work Address History" below the current work address on file.

Edit the "Work Address History" for an employee

The "Work Address History" section will contain address history once a second work address has been added for an employee—click Change address under the current work address to add a new address if the employee is only showing one.

To edit the work address history:

Head to the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job & Pay tab, scroll to the “Work Address” headline and click Manage Work Address.
Scroll the “Work Address History” headline.
To edit the physical address or start date, click the three-dot menu under the “Actions” column.
- You cannot edit the start date of the first address until another address is added to replace it.
Click edit.
- Choosing to delete a past address may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
Select the correct address from the dropdown, and/or change the start date of when the employee began working there.
- If you’ve changed the address to a location which requires different taxation than the original, this may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
  - Ex. You changed the location to a different state, or different locale with different applicable taxes.
To change the end date of a past work address, you’ll need to add another past work address to account for any date gaps—click Add past address.
Select the past work address from the dropdown—if you don’t see the address in the dropdown, you need to add it as a new company location first.
Add the start date.
Click Submit.
- The start and end dates of the other addresses in the Work Address History section will adjust to account for the new address information.
Review all work address history to confirm it’s accurate.
If historical address information was changed, tax corrections may be needed—contact us from the Help or Priority support section of your account so we can assist. Let us know which employee you made the address changes for so our team can determine if tax corrections are needed.

Schedule a future work address update

Head to the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job & Pay tab, scroll to the “Work Address” headline and click Manage Work Address.
Click Change address.
Select [Employee] has moved to a new work address.
Select the address the employee will be working from—if you don’t see the address in the dropdown, you need to add it as a new company location first.
Select the future start date at the new work location.
Click Submit.

The future work address will appear in the "Work Address History" section, where you can edit the address or start date as needed.

Add, edit, or remove an employee's job title

Administrators with the required permissions can edit an employee's job title from their admin Gusto account.

If you do not see the option to change an employee's job title, reach out to the primary administrator of your company's Gusto account.

Edit a single employee's job title

Sign in to Gusto.
Click the People section and select Team members.
Select the employee's name.
From the Job & Pay tab, scroll to "Compensation."
Click edit.
Update the "Title"—if you can't find the job title you're looking for in the drop-down, click the X and type in the new title to create a new job.
- If you want to remove the title entirely, just click the X and do not add another title.
Scroll down, enter any remaining details asked for, and click Save.

Bulk edit multiple employees' job titles

Sign in to Gusto.
Click the People section and select Team members.
Click on the checkboxes next to the employees whose compensation you’d like to update.
Click Actions and select Update compensation.
For each employee:
- Click Edit in the "Job title" column under the job title and classification.
- In the modal, update the "Job title" field.
Once all changes have been made, click Save and continue.
Review the summary to make sure the changes look good and click Submit updates to finalize the changes.

Switch your employee's job type—hourly, salaried, or commission pay

If your employee's classification is changing, update this in Gusto using the instructions below.

If the employee is meant to be a contractor, convert them rather than updating their employee-classification.

Change a single employee's classification

Click the People section and select Team members.
Click your employee’s name.
Navigate to the Job & Pay tab.
Click Edit next to the Compensation section—if you don't see this section, you may not have the required admin permissions. Reach out to the primary admin on the account to update your permissions.
Next to Employee Type, select one of the below–check out this resource for more info on classifying your employee:
- Salary/No Overtime
- Salary/Eligible for Overtime
- Paid by the Hour
- Commission only/No overtime
- Commission only/Eligible for overtime
Update the compensation rate or default hours per pay period if applicable.
Click Save.

Bulk edit multiple employees' classifications

Sign in to Gusto.
Click the People section and select Team members.
Click on the checkboxes next to the employees whose compensation you’d like to update.
Click Actions and select Update compensation.
For each employee:
- Click Edit in the "Job title" column under the job title and classification.
- In the modal, update the Employee type dropdown.
Once all changes have been made, click Save and continue.
Review the summary to make sure the changes look good and click Submit updates to finalize the changes.

Important: If you're using multiple pay schedules, there may be a gap or overlap in the employee's hours for this payroll.

If there's a gap between the employee's old and new pay schedules, run an off-cycle payroll for the in-between dates with the prorated amount.
If there's an overlap, you'll need to edit the pay on the employee's next regular payroll with the reduced prorated amount.

Change an employee's hire date

Administrators with the required permissions can edit an employee's hire date by following the steps below.

Sign in to your admin profile.
Head to the People section and select Team members.
Click on the name of the employee.
- If the team member hasn't started or onboarded yet (hire date in the future): Toggle to the Onboarding team members tab, click the teammate's name, and then remove "onboarding_checklist" from the URL and hit enter. This allows you to change the initial onboarding details entered when adding the teammate.
From the Job & Pay tab, next to “Employment Details”, click edit.
Edit the start date and review any additional prompts that appear—this sometimes occurs when backdating hire dates.
Click Save.