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Distribute W-2 forms to your employees

Gusto is a paperless company, and therefore does not offer a service to print and mail W-2 forms. Below are several different methods on how you can distribute W-2s to your employees. We highly recommend double-checking the information before distributing.

Note: Employees must consent to receiving W-2s electronically instead of a paper copy. If an employee prefers to receive the W-2 on paper, he/she has the right to request that from the company. If this is the case, refer to methods 2 or 3 for distribution.

Method 1: Enable your employees online access to their Gusto accounts so that they can obtain their W-2 forms electronically. These forms will be available to them in mid-January. Employees will also have the ability to automatically upload their W-2s into Turbotax.

Method 2: Download individual W-2s, and distribute them to specific employees:

  1. Click the People tab.
  2. Click your employee's name.
  3. Navigate to the Documents tab.
  4. Under Employment Documents, click W-2: Wages and Tax Statement for the applicable year. This will be available for you in early January.
  5. Download this form and distribute the W-2 to your employee.

Method 3: Print the entire W-2 PDF bundle, and distribute them to all employees:

  1. Click the Documents tab.
  2. Navigate to the Company tab.
  3. Click W-2: Wages and Tax Statement for the applicable year. This will be available for you in early January.
  4. Download, print, and distribute the W-2s to your employees.