Edit an employee's work info (for admins)

Admins with the required permissions can learn how to edit an employee's work details below. If you need to update an employee's personal details instead (e.g., home address, phone number, etc) learn how in this article.

If you're an employee, you can update some of your own information.

Use the dropdowns below to learn more, or use CMD + F (or CTRL + F) to search for keywords throughout the article.

Edit an employee's work address—make a change for one employee, or move multiple employees

Admins with the required permissions can update an employee’s work address, and view work address history from the Job tab of their employee profile in Gusto.

When a new employee is hired, the work address entered during onboarding becomes their current work address (unless changed), and their hire date will be the date shown as the “Working here since…” timeframe in their profile.

Reminders for employees with only one address on record

If an employee has only one address in Gusto, and you change the start date of that address to a date after their hire date, Gusto won’t have a work address on record for the time frame between their hire date and the date you updated the start date to be. Click Change address and add a new address for the employee to account for the date gap.

Change the current work address for an employee—the physical address is wrong

Click the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job tab, scroll to the “Work Address” headline and click Manage Work Address.
Click Change address.
Click I need to correct an error in [employee’s] current work address.
Select the correct work address from the dropdown—if you don’t see the address in the dropdown, you need to add it as a new company location first.
- If you’ve changed the address to a location which requires different taxation than the original, this may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
  - Ex. You changed the location to a different state, or different locale with different applicable taxes.
Click Submit.

Change the "Working here since" date for the current work address of an employee

If the “working here since” date is incorrect, you may need to make two updates:

Correct the start date for the current work address shown and;
Add or edit another work address to account for any date gaps.

Next steps

Click the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job tab, scroll to the “Work Address” headline and click Manage Work Address.
Click Change address.
Click I need to correct an error in [employee’s] current work address.
Correct the start date for the current work address on file.
Click Submit.
Click Change address again.
Select [Employee] has moved to a new work address—this adds the additional address that’s needed.
Select a work address from the dropdown—if you don’t see the address in the dropdown, you need to add it as a new company location first.
- If you’ve changed the address to a location which requires different taxation than the original, this may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
  - Ex. You changed the location to a different state, or different locale with different applicable taxes.
Enter the first day the employee began working from this specific location.
Click Submit.

With multiple locations on record, you should now see a "Work Address History" below the current work address on file.

Edit the "Work Address History" for an employee

The "Work Address History" section will contain address history once a second work address has been added for an employee—click Change address under the current work address to add a new address if the employee is only showing one.

To edit the work address history:

Click the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job tab, scroll to the “Work Address” headline and click Manage Work Address.
Scroll the “Work Address History” headline.
To edit the physical address or start date, click the three-dot menu under the “Actions” column.
- You cannot edit the start date of the first address until another address is added to replace it.
Click edit.
- Choosing to delete a past address may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
Select the correct address from the dropdown, and/or change the start date of when the employee began working there.
- If you’ve changed the address to a location which requires different taxation than the original, this may have implications on tax calculations and withholding. We’ll reach out to you if tax corrections are needed.
  - Ex. You changed the location to a different state, or different locale with different applicable taxes.
To change the end date of a past work address, you’ll need to add another past work address to account for any date gaps—click Add past address.
Select the past work address from the dropdown—if you don’t see the address in the dropdown, you need to add it as a new company location first.
Add the start date.
Click Submit.
- The start and end dates of the other addresses in the Work Address History section will adjust to account for the new address information.
Review all work address history to confirm it’s accurate.

Schedule a future work address update for an employee

Click the People section and select Team members.
Click the name of the employee to visit their profile.
From the Job tab, scroll to the “Work Address” headline and click Manage Work Address.
Click Change address.
Select [Employee] has moved to a new work address.
Select the address the employee will be working from—if you don’t see the address in the dropdown, you need to add it as a new company location first.
Select the future start date at the new work location.
Click Submit.

The future work address will appear in the "Work Address History" section, where you can edit the address or start date as needed.

Move multiple employees' work address to a new company address (bulk move employees)

Updating your employees’ addresses may have tax implications and result in follow-up action items. Refer to the notifications on your payroll dashboard for a list of things to complete once you've made a change.

Click the Settings section.
Toggle to the Company tab.
Under “Locations” click Manage your company locations.
In the table of work locations, find the address, and click the three-dot menu in the “Actions” column.
Click See employees.
Review the current employees at this location, and if you need to move some, click Move employees here.
Choose a start date at the new address.
- This date can only be now or in the future, not in the past.
  - If you need to make retroactive address updates, do so individually in each team member's profile.
- The “start date” will be applied to all employees in the bulk operation.
Select employees to move.
Click Move employees.

Add, edit, or remove an employee's job title

Administrators with the required permissions can edit an employee's job title from their admin Gusto account. If you do not see the option to change an employee's job title, reach out to the primary administrator of your company's Gusto account.

Reminder: While hourly employees can have multiple pay rates (or job types), and therefore multiple job titles, salaried employees can only have one.

Add or edit a single employee's job title

Sign in to Gusto.
Click the People section and select Team members.
Select the employee's name.
From the Pay tab, scroll to "Compensation."
Click edit.
Update the “Title”—if you can't find the job title you're looking for in the drop-down, click the X and type in the new title to create a new job.
- If you want to remove the title entirely, just click the X and do not add another title.
- Reminder: While hourly employees can have multiple pay rates (or job types), and therefore multiple job titles, salaried employees can only have one.
Scroll down, enter any remaining details asked for, and click Save.

Bulk edit multiple employees' job titles

Sign in to Gusto.
Click the People section and select Team members.
Click on the checkboxes next to the employees whose compensation you’d like to update.
Click Actions and select Update compensation.
For each employee:
- Click Edit in the “Job title” column under the job title and classification.
- In the modal, update the “Job title” field.
- Reminder: While hourly employees can have multiple pay rates (or job types), and therefore multiple job titles, salaried employees can only have one.
Once all changes have been made, click Save and continue.
Review the summary to make sure the changes look good and click Submit updates to finalize the changes.

Switch your employee's job type—hourly, salaried, or commission pay

If your employee's classification is changing, update this in Gusto using the instructions below.

If the employee is meant to be a contractor, convert them to an independent contractor rather than updating their employee-classification.

Change a single employee's classification

Click the People section and select Team members.
Click your employee’s name.
Go to the Pay tab.
Click Edit next to the "Compensation" section—if you do not see this section, you may not have the required admin permissions. Reach out to the primary admin on the account to update your permissions.
Under Employee Type, select one of the following from the dropdown–check out this resource for more info on classifying your employee:
- Salary/No Overtime
- Salary/Eligible for Overtime
- Paid by the Hour
- Commission only/No overtime
- Commission only/Eligible for overtime
Update the compensation rate or default hours per pay period, if applicable.
Click Save.

Bulk edit multiple employees' classifications

Sign in to Gusto.
Click the People section and select Team members.
Click on the checkboxes next to the employees whose compensation you’d like to update.
Click Actions and select Update compensations.
Click Job title / Employee type.
Select the new employee type from the dropdown.
Once all changes have been made, click Save and continue.
Review the summary to make sure the changes look good and click Submit updates to finalize the changes.

Important: If you're using multiple pay schedules, there may be a gap or overlap in the employee's hours for this payroll.

If there's a gap between the employee's old and new pay schedules, run an off-cycle payroll for the in-between dates with the prorated amount.
If there's an overlap, you'll need to edit the pay on the employee's next regular payroll with the reduced prorated amount.

Change an employee's hire date

Administrators with the required permissions can edit an employee's hire date by following the steps below.

Sign in to your admin profile.
Click the People section and select Team members.
Click on the name of the employee.
- If the team member has not started or onboarded yet (hire date in the future): Toggle to the Onboarding team members tab, click the teammate's name, and then remove "onboarding_checklist" from the URL and hit enter. This allows you to change the initial onboarding details entered when adding the teammate.
From the Job tab, next to “Employment Details”, click edit.
Edit the start date and review any additional prompts that appear—this sometimes occurs when backdating hire dates.
Click Save.

Note: Updating your employee's date of hire may impact their eligibility for benefits and possibly reset their benefits enrollments. It’s important that your employee’s date of hire is filed timely and accurately within the system. Otherwise, we may not be able to accommodate the updated date of hire and resulting eligibility date. This may result in you being responsible for settling deductions outside of the Gusto system with your employee for benefits if the date of hire change is before their original effective date of coverage.