Manage employee time off - managers

Keep in mind, our system doesn't send time off requests to managers if the employee requesting the time off is also an admin on the account.

1. Click the Time off tab.
2. Scroll to the My Team's Time Off tile and click Manage Requests.
3. View your assigned employee's requests for vacation and sick time.
   • To Review: Requested time off that has not yet been approved or declined.
   • Approved: Approved time off that has not yet been paid (payroll has not yet been processed for all requested dates).
   • Paid: Approved time off that has been paid (payroll has already been processed for all requested dates).
   • Declined: Requested time off that has been declined.
4. Click View next to the request to see the employee's current time off balance.

There are a few ways you can approve a time off request. You can either click the notification on your dashboard, or follow the steps below. 

From the Time off section

1. Click the Time off section.
2. Under My Team's Time Off, click Manage Requests.
3. Under "To Review", click View next to see the request and the employee's current time off balance.
4. Add a note to your employee wishing them well on their time off (optional).
5. Click Approve.

From the employee's page

1. Click the People section.
2. Select the employee requesting time off.
3. Click the Time off tab.
4. Under the "Time off requests" section, click View next to see the request and the employee's current time off balance.
5. Click Approve.

Your employee will be emailed once the request has been approved. Approved time off hours will be processed in payroll, and the employee's available time off balance will be updated.

There are a few ways you can edit a time off request—follow the steps below.

From the Time off section

1. Click the Time off section.
2. Under My Team's Time Off, click Manage Requests.
3. Under "To Review", click View next to see the request and the employee's current time off balance.
4. Add a note to your employee wishing them well on their time off (optional).
5. Next to the request time, click Edit.
6. Make any edits and click Save. 

From the employee's page

1. Click the People section.
2. Select the employee requesting time off.
3. Click the Time off tab.
4. Under the "Time off requests" section, click View next to see the request and the employee's current time off balance.
5. Next to the request time, click Edit.
6. Make any edits and click Save. 

Once your employee submits a time off request, you'll receive an email notification as their assigned manager. There are a few ways you can decline a time off request. You can either click the notification on your dashboard, or follow the steps below. 

From the Time off section

1. Click the Time off section.
2. Under My Team's Time Off, click Manage Requests.
3. Under "To Review", click View next to see the request and the employee's current time off balance.
4. Add a note to your employee wishing them well on their time off (optional).
5. Click Decline.
6. Your employee will be emailed once the request has been declined.

From the employee's page

1. Click the People section.
2. Select the employee requesting time off.
3. Click the Time off tab.
4. Under the "Time off requests" section, click View next to see the request and the employee's current time off balance.
5. Click Decline.
6. Your employee will be emailed once the request has been declined.

Decline previously approved requests

You can also decline a previously approved request if the applicable payroll has not yet processed.

1. Click the Time off tab
2. Under My Team's Time Off, click Manage Requests.
3. Under Approved, click the request.
4. Click Decline approved request.
5. Add a note to your employee about why you're declining their request.
6. Click Decline.

Sign in to your Gusto account and follow the steps below to record time off for your team.

1. Click the Time off tab.
2. Below the My Team’s Time Off tile, click Manage Requests.
3. Click Record Employee Time Off.
4. Enter the time off details.
5. Click Record Time Off to save.

When you’re done, the time off will be automatically approved and the employee will get an email letting them know that you’ve added this on their behalf. All approved requests will appear in the Time Off Tracker.