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To pay employees in a new state, where you’ve never operated or paid people, you must register with the state tax agencies there. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Registering for taxes may not be the only to-do when starting or running a business in a new state. Go to our blog for complete guides on starting and running a business in each state.
Gusto works with CorpNet to help you register your business in new states.
What you need to do
Cost and timeline
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
What the process looks like
Third-Party Agent (TPA) authorization reminder
Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet does not set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
Some reminders
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:
Before your order is done, use the link in the state registration email from Gusto to check your order's status.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
If you were already charged, you'll get a refund in a few business days.
If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].
Q: Can I run payroll before my registration is done?
A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.
Important reminders
Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?
A: No, you need a FEIN in Gusto to get registration help for state taxes.
If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.
Q: Where can I find my tax information?
A: You can find your tax info in several places:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment tax yet?
A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:
Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?
A: CorpNet might be able to help. Contact them at [email protected] or 1(888) 449-2638.
Q: Why am I unable to enter 0% ownership for the responsible party or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. These states include ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.
Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or 1(888) 449-2638.
Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?
A: Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet does not set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Q: Does CorpNet help close state tax accounts?
A: No, you'll need to close the tax account yourself.
Click the dropdowns below to learn how to register for various tax types in Hawaii.
You have a few options for how to register—keep each time frame in mind when planning your first payroll in Hawaii:
If you get stuck during registration, check out the agency's registration video.
Adding Gusto as your third-party agent is not required for us to file and pay withholding taxes on your behalf, but we may request access as needed (we'll let you know if that's the case).
Once a valid Hawaii address has been added in Gusto for one or more employees, you can add your tax account information:
New employers in Hawaii need to register online with the Department of Labor & Industrial Relations (DLIR) within 20 days of hiring an employee. After you complete the registration, you'll get an email with:
If you do not know your account number or rate, call the agency at (808) 586-8915.
You'll also need to add Gusto as your third-party administrator (TPA) so we can file and pay your unemployment taxes.
Once a valid Hawaii address has been added in Gusto for one or more employees, you can add your tax account information:
Hawaii employers are required to provide Temporary Disability Insurance (TDI) coverage for eligible employees to help cover non-work-related injuries and illnesses.
Employers can choose to:
Gusto does not handle TDI payments, as these are sent to private TDI insurance carriers that your company selected. If you select to deduct 0.5% from any of your employees, we'll withhold the amount from their wages, but leave that amount in your bank account. You'll need to pay the carrier directly.
If you've already registered in the state, you'll need to enter your tax account details in Gusto.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the applicable dropdown above in this article to learn more.
Businesses that have run payroll in Hawaii in the past can find their Tax ID by:
The Hawaii Withholding ID number format is WH-000-000-0000-01 (or -02). They're no longer accepting IDs formatted as W00000000-00.
Adding Gusto as your third-party agent is not required for us to file and pay withholding taxes on your behalf, but we may request access if needed (we'll let you know if that's the case).
Issues finding the correct account number
If you have a number that starts with a W, or if you're having trouble finding the withholding account number that starts with "WH" (for withholding tax):
You can find your Unemployment Insurance (UI) Account Number and rate by:
Do not include the E&T rate component when entering your rate in Gusto.
You'll also need to add Gusto as your third-party administrator (TPA) so we can file and pay your unemployment taxes.
Hawaii employers are required to provide Temporary Disability Insurance (TDI) coverage for eligible employees to help cover non-work-related injuries and illnesses.
Employers can choose to:
Gusto does not handle TDI payments, as these are sent to private TDI insurance carriers that your company selected. If you select to deduct 0.5% from any of your employees, we'll withhold the amount from their wages, but leave that amount in your bank account. You'll need to pay the carrier directly.
Once a valid Hawaii address has been added in Gusto for one or more employees, you can add your tax account information:
If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
Learn how to authorize Gusto as your third-party agent (TPA) for the agencies below.
Adding Gusto as your TPA is not required for us to file and pay withholding taxes on your behalf, but online access is helpful in resolving notices and other issues on your behalf.
We may request access to your withholding tax account from the state agency directly, and it typically will not require any action on your end—we'll reach out if we're unable to view your online withholding account and need your help getting access.
To let Gusto file and pay your taxes, you need to give us third-party access (TPA).
Here’s how it works:
If you're having trouble setting up third-party authorization, make sure you've done all the below:
If you get an error message while creating your profile in DLIR’s system, it could be because you’re missing a prior period filing. To fix this, contact the representative for your island:
How to find forms in your account
Asterisk info (if applicable)
If a form has a star (*) next to it, it will not show up in your tax documents in Gusto. These forms are usually payment vouchers or other forms (ex. coupons) filed electronically.
You can check if tax payments were made by running an "Agency Payments" report.