Idaho registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto. Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Checking the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.

Changing your order

To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Income tax withholding

Register online with the Idaho State Tax Commission (STC). You should receive your Withholding Account Number and deposit schedule in about 10 days. Please keep this time frame in mind when planning your first Idaho payroll. 

Withholding Account Number

The Withholding Account Number is usually labeled as a "Permit Number" by Idaho State Tax Commission (STC) and is nine digits long. 

• If you have documentation from STC that shows a 10 or 11 digit number (999999999-09 or 999999999-W), please only enter the first nine numbers. 
• Do not include in Gusto any of the numbers or letters to the right of the hyphen/dash (either a -09 or -W). 
  • Example: If your notice says to enter 000123456-09, enter 000123456, and do not include the '09.' 
• Do include any leading zeros at the start of the number.
  • Example: If your notice says to enter 000123456-09, enter 000123456. Do not include the '09.'
• If you have documentation with nine digits with leading zeros, make sure to include the leading zeros.
  • Example: If the notice says to enter 000123456, enter 000123456 in Gusto.
• If you have a number with less than nine digits, you should confirm that the agency provided you with the correct withholding account number for STC.
  • To do so, call: (800) 972-7660.
  • Once confirmed, you should add leading zeros when updating your account number in Gusto in order to create a nine-digit number.
    • Example: If the state documentation says to enter 123456, please enter 000123456 (add leading zeros to create a nine-digit number).

If you have any questions about the application call the agency at (800) 972-7660.

Unemployment tax

Most companies are liable for state unemployment if they pay at least $1500 in wages in a calendar quarter or have one employee for some part of a week in 20 different weeks during a calendar year. You can check your liability and register online with the Idaho Department of Labor. You should receive your account number and UI contribution rate in about 10 days.

Click here to view state-by-state new employer rates and wage bases (not company-specific). 

Workforce development rate

The Idaho Workforce Development Rate is a part of the overall UI Tax Rate and appears on the Notice of Tax Rate form that you receive from the Idaho Department of Labor. New employers in Idaho will receive their Workforce rate once they have registered with the Idaho Department of Labor. The rate for new employers can be found here. If you have any questions about your account number or rates call the agency at (208) 332-3576.

Administrative reserve rate

The Idaho Administrative Reserve Rate is a part of the overall UI Tax rate and appears on the Notice of Tax Rate form that employers receive from the Idaho Department of Labor. New employers in Idaho will receive their Administrative Reserve Rate once they have registered with the Idaho Department of Labor. 

Idaho State Tax Commission TAP Account Authorization

Gusto can only help resolve tax issues on your behalf once you’ve created an account on the Idaho state TAP website. To do so:

1. Head to the Idaho State Tax Commission TAP website.
2. Under the login section, click Sign Up.
3. Enter your registration information and click Submit.
4. Once the registration is complete, sign in to Gusto.
5. Click the Taxes & compliance section and select Tax setup.
6. Scroll to the “Idaho Tax Setup” headline and click Manage taxes.
7. Select Yes, I have a TAP account.
   • Gusto will then request access to your TAP account so we can help resolve tax issues. Idaho will send you an access code you’ll need to provide to Gusto.
8. Email the access code that Idaho sends you to [email protected].

Troubleshoot State Tax Commission TAP authorization issues

To ensure successful authorization of Gusto, please verify that the following information you have entered into Gusto matches what is on file with the Idaho State Tax Commission:

• Official company name/address
• FEIN - Federal Employment Identification Number
• Withholding Tax Account ID
• Idaho TAP Access Code (once received)

If Gusto is having trouble gaining access to your account, please verify that the above information in Gusto matches exactly what the agency has on file by giving them a call at (208) 334-7660.

Income tax withholding

Businesses that have run payroll in Idaho previously can find their Withholding Account Number on the Withholding Payment Voucher (Form 910) or on notices received from the Idaho State Tax Commission. If you're unsure of your number, please call the agency at (800) 972-7660. 

If there's a trailing number or letter on your number after a dash or hyphen (usually a '-W' or an '-09'), you can omit this when entering it in your Gusto account. 

• Do include or add enough leading zeros when entering your account number in Gusto so that your number is nine digits long.
  • Example: If the state notice says '123456,' please enter '000123456.' Add enough leading zeros to create a nine digit account number.

Unemployment tax

You can find your Unemployment Account Number on the Notice of Tax Rate or other notices received from the Idaho Department Labor. You can also call the agency at (208) 332-3576 to inquire.

Unemployment contribution rate

Your Idaho UI Contribution Rate appears on the Notice of Tax Rate form that you receive from the Idaho Department of Labor. When completing this section, please exclude the Administrative Reserve Rate and the Workforce Development Rate from this field. If you’re unsure, verify your rate by calling the agency at (208) 332-3576. 

Click here to view state-by-state UI rates and wage bases (not company-specific). 

Workforce development rate

This is a component of the overall UI Tax rate and appears on the Notice of Tax Rate form that you receive from the Idaho Dept. of Labor. If you’re unsure of your rate, verify it by calling the agency at (208) 332-3576. This tax can range from 0%-0.07023%.

Administrative reserve rate

Beginning in 2018, the Administrative Reserve fund tax is not in effect.

• Withholding Payment Voucher (910)*
• Idaho Annual W/H Reconciliation (Form 967)
• Wage and Tax Statement (State W2)
• ID New Hire Report
• Idaho Employer Quarterly UI Tax Report (TAX020)

Asterisks info—only if applicable

Filings marked with an asterisk (*) are coupons, payment vouchers, or other forms that are filed electronically, and will not appear in your Tax documents tab.

Filings marked with a double-asterisk (**), are forms that will only be available for January 1st, 2020 and beyond.

• Idaho State Tax Commission (208) 334-7660
• Idaho Department of Labor (208) 332-3570

Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.

If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.

If there is no mention of TPA in that section, you can use the information below:

• Agent name: Tomer London

• Firm Name: ZenPayroll Inc (dba: Gusto)

• FEIN: 453942850

• Email: [email protected]

• Address: 525 20th Street San Francisco, CA 94107 

• Phone: (415) 935-0230

Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.