Idaho registration and tax info

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
    • If you're a nonprofit and run into any issues, check out our FAQ section below for more information.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Check the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also check the status in your Gusto account:

1. Head to the Taxes & compliance section and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.

Cancel your order

If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.

If your order is still in progress, you can cancel from your Gusto account:

1. Head to the Taxes & compliance section and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.
4. On the right-side of the page, under "Changed your mind?", click Cancel your order.
5. Let us know why you're canceling.
6. Click Cancel your order.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?

A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.

Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.

Register for income tax withholding

You should receive your Withholding Account Number and deposit schedule in about 10 days—keep this time frame in mind when planning your first Idaho payroll. 

Register online with the Idaho State Tax Commission (STC). If you have any questions about the application call the agency at (800) 972-7660.

Enter the tax account information in Gusto

Once a valid Idaho address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Idaho Tax Setup" headline and select Manage taxes.
3. Enter your withholding account number—the number is usually labeled as a "Permit Number" by Idaho State Tax Commission (STC) and is nine digits long. 
   • If you have documentation from STC that shows a 10 or 11 digit number (999999999-09 or 999999999-W), only enter the first nine numbers.
   • Do not include any of the numbers or letters to the right of the hyphen/dash (either a -09 or -W)
     • Example: If your notice says to enter 000123456-09, enter 000123456, and do not include the '09.'
   • Make sure to include any leading zeros at the start of the number.
     • Example: If your notice says to enter 000123456-09, enter 000123456. Do not include the '09.'
   • If you have documentation with nine digits with leading zeros, make sure to include the leading zeros.
     • Example: If the notice says to enter 000123456, enter 000123456 in Gusto.
   • If you have a number with less than nine digits, you should confirm that the agency provided you with the correct withholding account number for STC.
     • To do so, call (800) 972-7660.
     • Once confirmed, you should add leading zeros when updating your account number in Gusto in order to create a nine-digit number.
       • Example: If the state documentation says to enter 123456, enter 000123456 (add leading zeros to create a nine-digit number).
   • If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

Register for unemployment tax

Most companies are liable for state unemployment if they pay at least $1500 in wages in a calendar quarter or have one employee for some part of a week in 20 different weeks during a calendar year.

You can check your liability and register online with the Idaho Department of Labor. You should receive your account number and UI contribution rate in about 10 days.

While not company-specific, you can click here to view state-by-state general new employer rates and wage bases.

Workforce Development Rate

Do not include this rate when entering your total rate in Gusto.

The Idaho Workforce Development and Administrative Reserve Rates are a part of the overall UI Tax Rate and appears on the Notice of Tax Rate form that you receive from the Idaho Department of Labor. New employers in Idaho will receive these rates once they have registered with the Idaho Department of Labor. 

If you have any questions about your unemployment account number or rates, call the agency at (208) 332-3576.

Enter the tax account information in Gusto

Once a valid Idaho address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Idaho Tax Setup" headline and select Manage taxes.
3. Enter your unemployment account number and rate—do not include the Workforce Development rate component.
   • If you need to update your unemployment rate: Click the applicable dropdown in this article to learn how.
   • If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

Idaho State Tax Commission TAP Account Authorization

Gusto can only help resolve tax issues on your behalf once you’ve created an account on the Idaho state TAP website. To do so:

1. Head to the Idaho State Tax Commission TAP website.
2. Under the login section, click Sign Up.
3. Enter your registration information and click Submit.
4. Once the registration is complete, sign in to Gusto.
5. Click the Taxes & compliance section and select Tax setup.
6. Scroll to the “Idaho Tax Setup” headline and click Manage taxes.
7. Select Yes, I have a TAP account.
   • Gusto will then request access to your TAP account so we can help resolve tax issues. Idaho will send you an access code you’ll need to provide to Gusto.
8. Email the access code that Idaho sends you to [email protected].

Troubleshoot State Tax Commission TAP authorization issues

To ensure successful authorization of Gusto, please verify that the following information you have entered into Gusto matches what is on file with the Idaho State Tax Commission:

• Official company name/address
• FEIN - Federal Employment Identification Number
• Withholding Tax Account ID
• Idaho TAP Access Code (once received)

If Gusto is having trouble gaining access to your account, verify that the above information in Gusto matches exactly what the agency has on file by giving them a call at (208) 334-7660.

Income tax withholding account number

Businesses that have run payroll in Idaho previously can find their Withholding Account Number by:

• Reviewing the "Withholding Payment Voucher (Form 910)" or on notices received from the Idaho State Tax Commission.
• Calling the agency at (800) 972-7660. 

Scroll to the "Enter the tax account information in Gusto" headline below to learn how to enter your unique withholding account number.

Unemployment tax account number

You can find your Unemployment Account Number by:

• Reviewing the "Notice of Tax Rate" or other notices received from the Idaho Department Labor.
• Calling the agency at (208) 332-3576.

Unemployment contribution rate

Your Idaho UI Contribution Rate appears on the Notice of Tax Rate form that you receive from the Idaho Department of Labor. If you’re unsure of your rate, call the agency at (208) 332-3576. 

Workforce Development Rate

Do not include this rate when entering your total rate in Gusto.

The Idaho Workforce Development and Administrative Reserve Rates are a part of the overall UI Tax Rate and appears on the Notice of Tax Rate form that you receive from the Idaho Department of Labor. New employers in Idaho will receive these rates once they have registered with the Idaho Department of Labor. 

Scroll to the "Enter the tax account information in Gusto" headline below to learn how to enter your rate—you'll need to exclude the Workforce Development Rate. If you’re unsure, verify your rate by calling the agency at (208) 332-3576. 

Click here to view state-by-state UI rates and wage bases (not company-specific). 

Enter the tax account information in Gusto

Once a valid Idaho address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Idaho Tax Setup" headline and select Manage taxes.
3. Enter your withholding account number—the number is usually labeled as a "Permit Number" by Idaho State Tax Commission (STC) and is nine digits long. 
   • If you have documentation from STC that shows a 10 or 11 digit number (999999999-09 or 999999999-W), only enter the first nine numbers.
   • Do not include any of the numbers or letters to the right of the hyphen/dash (either a -09 or -W)
     • Example: If your notice says to enter 000123456-09, enter 000123456, and do not include the '09.'
   • Make sure to include any leading zeros at the start of the number.
     • Example: If your notice says to enter 000123456-09, enter 000123456. Do not include the '09.'
   • If you have documentation with nine digits with leading zeros, make sure to include the leading zeros.
     • Example: If the notice says to enter 000123456, enter 000123456 in Gusto.
   • If you have a number with less than nine digits, you should confirm that the agency provided you with the correct withholding account number for STC.
     • To do so, call (800) 972-7660.
     • Once confirmed, you should add leading zeros when updating your account number in Gusto in order to create a nine-digit number.
       • Example: If the state documentation says to enter 123456, enter 000123456 (add leading zeros to create a nine-digit number).
   • If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
4. Enter your unemployment account number and rate—do not include the Workforce Development rate component.
   • If you need to update your unemployment rate: Click the applicable dropdown in this article to learn how.
   • If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

Idaho State Tax Commission TAP Account Authorization

Gusto can only help resolve tax issues on your behalf once you’ve created an account on the Idaho state TAP website. To do so:

1. Head to the Idaho State Tax Commission TAP website.
2. Under the login section, click Sign Up.
3. Enter your registration information and click Submit.
4. Once the registration is complete, sign in to Gusto.
5. Click the Taxes & compliance section and select Tax setup.
6. Scroll to the “Idaho Tax Setup” headline and click Manage taxes.
7. Select Yes, I have a TAP account.
   • Gusto will then request access to your TAP account so we can help resolve tax issues. Idaho will send you an access code you’ll need to provide to Gusto.
8. Email the access code that Idaho sends you to [email protected].

Troubleshoot State Tax Commission TAP authorization issues

To ensure successful authorization of Gusto, please verify that the following information you have entered into Gusto matches what is on file with the Idaho State Tax Commission:

• Official company name/address
• FEIN - Federal Employment Identification Number
• Withholding Tax Account ID
• Idaho TAP Access Code (once received)

If Gusto is having trouble gaining access to your account, verify that the above information in Gusto matches exactly what the agency has on file by giving them a call at (208) 334-7660.

• Withholding Payment Voucher (910)*
• Idaho Annual W/H Reconciliation (Form 967)
• Wage and Tax Statement (State W2)
• ID New Hire Report
• Idaho Employer Quarterly UI Tax Report (TAX020)

Asterisks info—only if applicable

• Filings marked with an asterisk (*) are coupons or payment vouchers or other forms that are filed electronically and will not appear in your Tax documents tab.
  • Find these in the Agency Payments report.
• Filings marked with a double-asterisk (**) are forms that will only be available for January 1st, 2020 and beyond.

• Idaho State Tax Commission (208) 334-7660
• Idaho Department of Labor (208) 332-3570