Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with states agencies on your own or Find account numbers and rate info—the company is already registered with the state to learn more about:
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
You may need the following information about Gusto to complete your registration:
Most companies are liable for unemployment tax when they have one employee working any portion of a day in 20 different weeks in a calendar year or have paid $1500 in payroll in a calendar quarter. You can find out if you are liable and register online with the Kansas Department of Labor. You should receive your account number and contribution rate instantly after registering online, or in 2-3 weeks if mailing in a registration form.
Contribution Rate
If you're unsure of what your Contribution Rate is, you should call the agency at (785) 296-5027 to get it. While not company-specific, you can click here to view state-by-state new employer rates and wage bases.
Once a valid Kansas address has been added in Gusto for one or more employee(s), you can add your tax account information:
In order for Gusto to file your quarterly taxes to the Kansas Department of Labor, we'll need you to authorize Gusto as your third-party agent (TPA). Use the steps below, or reference this agency guide if you run into any problems.
Once confirmed, you'll see a screen with a list of usernames authorized to file on your behalf—"zenpayroll1" should be listed. When it is, you're clear to sign out, Gusto should be authorized.
If you've run payroll in Kansas previously, you can find your Tax Account Number by:
This account number typically ends in 01 unless the account has been closed, and re-opened.
If you've run payroll in Kansas previously, you can find your Unemployment Tax Number by:
Unemployment rate—contribution rate
The Kansas Contribution Rate appears in the "Experience Rating " notice that employers receive from the Kansas Department of Labor. Find your exact rate by:
Click here to view new employer state-by-state UI rates and wage bases (not company specific).
Once a valid Kansas address has been added in Gusto for one or more employee(s), you can add your tax account information:
In order for Gusto to file your quarterly taxes to the Kansas Department of Labor, we'll need you to authorize Gusto as your third-party agent (TPA). Use the steps below, or reference this agency guide if you run into any problems.
Once confirmed, you'll see a screen with a list of usernames authorized to file on your behalf—"zenpayroll1" should be listed. When it is, you're clear to sign out, Gusto should be authorized.
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable