Kansas registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
    • If you're a nonprofit and run into any issues, check out our FAQ section below for more information.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: State and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Check the status of your order

When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also check the status in your Gusto account:

1. Head to the Taxes & compliance section and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.

Cancel your order

If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.

If your order is still in progress, you can cancel from your Gusto account:

1. Head to the Taxes & compliance section and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.
4. On the right-side of the page, under "Changed your mind?", click Cancel your order.
5. Let us know why you're canceling.
6. Click Cancel your order.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?

A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.

Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.

Kansas tax agencies

• Kansas Department of Revenue (DOR) - income tax withholding
• Kansas Department of Labor (DOL) - unemployment tax

Income tax withholding

1. Sign up with the Kansas Department of Revenue. 
   • Alternatively, you may register by mail. Your request will be processed in 3 to 5 days if registering by mail. Please keep this time frame in mind when planning your first Kansas payroll.
2. Once you've read the overview of the process, click Customer Service Center at the top to get started.
3. Scroll below the login fields, and click Register now.
4. Call the agency at (785) 368-8222 a few days after registering to receive your account number and deposit schedule. 

You may need the following information about Gusto to complete your registration:

• Agent name: Tomer London
• Firm Name: ZenPayroll Inc
• Federal Employer Identification Number (FEIN): 453942850
• Email: [email protected]
• Address: 1201 16th St. #350, Denver, CO 80202
• Phone Number: (415) 935-0230

Unemployment tax

Most companies are liable for unemployment tax when they have one employee working any portion of a day in 20 different weeks in a calendar year or have paid $1500 in payroll in a calendar quarter. You can find out if you are liable and register online with the Kansas Department of Labor. You should receive your account number and contribution rate instantly after registering online, or in 2-3 weeks if mailing in a registration form.

Contribution Rate

If you're unsure of what your Contribution Rate is, you should call the agency at (785) 296-5027 to get it. While not company-specific, you can click here to view state-by-state new employer rates and wage bases. 

Enter the tax account information in Gusto

Once a valid Kansas address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Kansas Tax Setup" headline and select Manage taxes.
3. Click edit to enter your withholding account number.
   • If you need to update your account number: contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
4. Enter your unemployment account number and rate.
   • If you need to update your rate: click the applicable dropdown in this article.
   • If you need to update your account number: contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

Third party authorization (TPA) is required

In order for Gusto to file your quarterly taxes to the Kansas Department of Labor, we'll need you to authorize Gusto as your third-party agent (TPA). Use the steps below, or reference this agency guide if you run into any problems.

1. Sign in to your Kansas Department of Labor account—if you haven't registered for one yet, you'll need to complete the new user registration first. 
2. Once signed in, scroll down on the page to find and select "Enable my Account to File my Quarterly Wage Report". 
3. You'll be asked to enter your:
   • PIN—if you don't know this, call the agency at (785) 296-5027.
   • Account number
4. Click Continue.
5. From the “Account Management” section, click Add a new individual to file on your behalf.
6. Enter Gusto's "User Name": zenpayroll1
7. Click Add User.
8. Click Yes to confirm adding Gusto.

Once confirmed, you'll see a screen with a list of usernames authorized to file on your behalf—"zenpayroll1" should be listed. When it is, you're clear to sign out, Gusto should be authorized. 

Withholding account number (Tax Account Number)

If you've run payroll in Kansas previously, you can find your Tax Account Number by:

• Reviewing the "Withholding Tax Deposit Report (KW-5)" from the DOR or;
• Calling the agency at (785) 368-8222.

This account number typically ends in 01 unless the account has been closed, and re-opened.

Unemployment tax number and rate

If you've run payroll in Kansas previously, you can find your Unemployment Tax Number by:

• Reviewing the "Notice of Liability or Quarterly Wage Report & Unemployment Tax Return (K-CNS 100)" from the Kansas DOL or;
• Calling the the agency at (800) 292-6333.

Unemployment rate—contribution rate

The Kansas Contribution Rate appears in the "Experience Rating " notice that employers receive from the Kansas Department of Labor. Find your exact rate by:

• Confirming the Contribution Rate listed on the notice or;
• Calling the agency at (800) 292-6333.

Click here to view new employer state-by-state UI rates and wage bases (not company specific).

Enter the tax account information in Gusto

Once a valid Kansas address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Kansas Tax Setup" headline and select Manage taxes.
3. Click edit to enter your withholding account number.
   • If you need to update your account number: contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
4. Enter your unemployment account number and rate.
   • If you need to update your rate: click the applicable dropdown in this article.
   • If you need to update your account number: contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

Third party authorization (TPA) is required

In order for Gusto to file your quarterly taxes to the Kansas Department of Labor, we'll need you to authorize Gusto as your third-party agent (TPA). Use the steps below, or reference this agency guide if you run into any problems.

1. Sign in to your Kansas Department of Labor account—if you haven't registered for one yet, you'll need to complete the new user registration first. 
2. Once signed in, scroll down on the page to find and select "Enable my Account to File my Quarterly Wage Report". 
3. You'll be asked to enter your:
   • PIN—if you don't know this, call the agency at (785) 296-5027.
   • Account number
4. Click Continue.
5. From the “Account Management” section, click Add a new individual to file on your behalf.
6. Enter Gusto's "User Name": zenpayroll1
7. Click Add User.
8. Click Yes to confirm adding Gusto.

Once confirmed, you'll see a screen with a list of usernames authorized to file on your behalf—"zenpayroll1" should be listed. When it is, you're clear to sign out, Gusto should be authorized. 

• Annual Withholding Tax Return & Transmittal (KW-3)
• Quarterly Wage Report and Unemployment Tax Return (K-CNS 100)
• Wage and Tax Statement (State W2)
• Withholding Tax Deposit Report (KW-5)*
• Annual Withholding Tax Return (for use by EFT filers only) (KW-3E)
• KS New Hire Report

Where to find the forms available in your account

Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.

Asterisks info—only if applicable

• Filings marked with an asterisk (*) are coupons or payment vouchers or other forms that are filed electronically and will not appear in your Tax documents tab.
  • Find these in the Agency Payments report.
• Filings marked with a double-asterisk (**) are forms that will only be available for January 1st, 2020 and beyond.