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To pay employees in a new state, where you’ve never operated or paid people, you must register with the state tax agencies there. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Registering for taxes may not be the only to-do when starting or running a business in a new state. Go to our blog for complete guides on starting and running a business in each state.
Gusto works with CorpNet to help you register your business in new states.
What you need to do
Cost and timeline
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
What the process looks like
Third-Party Agent (TPA) authorization reminder
Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet does not set this up, so you’ll have to do it yourself after registration. Work with CorpNet directly to see if they’ve set up TPA for any specific agency.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
Some reminders
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:
Before your order is done, use the link in the state registration email from Gusto to check your order's status.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
If you were already charged, you'll get a refund in a few business days.
If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].
Q: Can I run payroll before my registration is done?
A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.
Important reminders
Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?
A: No, you need a FEIN in Gusto to get registration help for state taxes.
If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.
Q: Where can I find my tax information?
A: You can find your tax info in several places:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment tax yet?
A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:
Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?
A: CorpNet might be able to help. Contact them at [email protected] or 1(888) 449-2638.
Q: Why am I unable to enter 0% ownership for the responsible party or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. These states include ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.
Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or 1(888) 449-2638.
Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?
A: In most cases, you need to give Gusto third-party access (TPA) to your tax accounts.
Q: Does CorpNet help close state tax accounts?
A: No, you'll need to close the tax account yourself.
Click the dropdowns below to learn how to register with state agencies—don't forget to give Gusto the third-party access (TPA) we'll need to file and pay certain taxes on your behalf.
Register online and get your withholding account information in less than five business days—if you register by mail, it can take up to five business days for the agency to receive the request, and even longer for them to accept it. Keep these time frames in mind when planning your first Kansas payroll.
Details you may need to complete registration
A few days after you've registered, you can call the agency at (785) 368-8222 and ask for your:
After a work address in Kansas is assigned to one or more employees, you can add your tax account information:
Most companies in Kansas must start paying unemployment insurance tax once they have:
Your business type (general, non-profit, etc) can impact when the company is responsible for paying this tax. We recommend contacting the agency to confirm when the company will be liable.
If you need to run payroll but do not yet meet the requirements, Gusto lets you enter the new employer rate for Kansas temporarily. Update the rate once you get it.
Once registered, the Kansas DOL will give you a:
Once a valid Kansas address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you've already registered in the state, you'll need to enter your tax account details in Gusto.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the applicable dropdown above in this article.
If you've run payroll in Kansas previously, you can find your Withholding Account Number by:
The account number typically ends in “01” unless the account has been closed, and re-opened.
If you've registered with the Department of Revenue, you should have been assigned a tax filing frequency.
If you do not know your filing frequency, select the most frequent schedule in Gusto (to prevent late payments or penalties), and reach out to the agency at (785) 368-8222 to confirm what it should be. You can always update the filing frequency at a later time.
If you’ve paid employees in Kansas before, you can find your unemployment tax number by:
Update to employer portal (Nov 2024)
In Nov 2024 (initially Sep, but delayed), the Kansas DOL will update their employer portal and change how account numbers are formatted:
You can find your Kansas Contribution Rate by:
Remember to give Gusto third-party access (TPA) so we can file and pay unemployment taxes for you.
If you do not have your rate yet, enter the new employer rate for Kansas temporarily. Update the rate once you get it.
After a work address in Kansas is assigned to one or more employees, you can add your tax account information:
If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
Third-party authorization is required for the KS Department of Labor (DOL) so we can pay and file your unemployment taxes.
Update to employer portal: The Kansas DOL updated their employer portal, "KansasEmployer.Gov", in Nov 2024. After Nov 19, old logins no longer work. Employers have to create new usernames and passwords to use the new portal.
Gusto needs third-party authorization to the KS DOL so we can pay and file your unemployment taxes.
If you run into any issues, the employer overview video walks you through how to add a user (at ~1:19.)
Once added, you should see a screen with a list of usernames authorized to file on your behalf—"zenpayroll1” should be on the list.
How to find forms in your account
Asterisk info (if applicable)
If a form has a star (*) next to it, it will not show up in your tax documents in Gusto. These forms are usually payment vouchers or other forms (ex. coupons) filed electronically.
You can check if tax payments were made by running an "Agency Payments" report.