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To pay employees in a state where you’ve never operated or paid people before, you must register with the relevant state tax agencies. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Gusto works with Middesk to help you register your business in new states.
For now, this includes: Florida, Georgia, Hawaii, Indiana, Iowa, Louisiana, Mississippi, Nebraska, North Dakota, Ohio, Oregon, South Carolina, South Dakota, Utah, Virginia, and Wisconsin.
What you need to do
Cost and timeline
Prices vary by state. During the first few steps in Gusto, you can see the cost, process, and estimated turnaround time.
What the process looks like
Third-Party Agent (TPA) authorization reminder
Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, Middesk does not set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Prices vary by state. During the first few steps in Gusto, you can see the cost, process, and estimated turnaround time.
If you have questions about answering any of the questions, try Middesk’s Help Center or contact Middesk at [email protected].
When Middesk gets your tax account information back after registering, they'll enter it in Gusto for you.
Each state and agency takes different amounts of time to process a registration. To estimate when your state tax account info will be available, check the Post Submission Questions in Middesk's help article.
Some reminders
When your order is complete, you’ll get emails from Gusto and Middesk. They’ll detail the next steps, which include:
Before your order is done, you can check the order status in your Gusto account:
Q: Can I run payroll before my registration is done?
A: Yes. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.
Important reminders
Q: I need to change some of the registration information that was submitted, what do I do?
A: Email Middesk at [email protected].
Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?
A: No, you need a FEIN in Gusto to get registration help for state taxes.
If your business is merging or being acquired, Middesk cannot help with registration. You'll need to work with a tax advisor and state agencies directly.
Q: What if I'm not liable for unemployment tax yet?
A: If you want Middesk to start setting up an unemployment account number before you're liable, you can:
Q: Can Middesk help if the responsible party is international without an ITIN or SSN?
A: No. Middesk cannot help in this scenario, you'll need to register on your own.
Q: Why am I unable to enter 0% ownership for the responsible party or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. These states include ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
You’ll need to place registration orders directly with Middesk outside of Gusto or register directly with the agency.
Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact Middesk for help at [email protected].
Q: When will my tax account information be available?
A: Each state and agency takes different amounts of time to process a registration. To estimate when your state tax account info will be available, check the Post Submission Questions in Middesk's help article.
Q: Where can I find my tax information?
A: You can find your tax info in several places:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: When
Q: Does Middesk help with giving Gusto third-party access (TPA) for tax payments?
A: Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, Middesk does not set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Q: Does Middesk help close state tax accounts?
A: No, you'll need to close the tax account yourself.
Q: Can I cancel my Middesk order?
A: At this time, we cannot support order cancellations or refunds.
Click the dropdowns below to learn how to register with state agencies—don't forget to give Gusto third-party access to certain agencies so we can help troubleshoot tax issues.
Get your withholding tax account number instantly when you register online with the Department of Revenue. If you complete the paper application instead, you'll need to mail it to the address at the top of the form, and then wait to get your tax information.
For Partnerships, LLCs, and Corporations, your seven-digit account number format is: “#######-001”.
For Sole Proprietors, your account number is your SSN: “###-##-####”.
Once a valid Louisiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
If you're not yet liable for unemployment tax, or still need to register, you can still run payroll. When we ask for your unemployment tax rate in Gusto, enter the “new employer rate” for Louisiana in the meantime. Update the rate once you get it.
Register online and instantly get the company's:
The tax account details need to be entered in Gusto, and you'll be asked to enter the Standard Occupational Classification (SOC) codes for Louisiana-employees.
Get started with registration:
If you do not get your tax information instantly, call the agency at (225) 326-6999 or (866) 783-5567 to get it.
Once a valid Louisiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you've already registered in the state, you'll need to enter your tax account details in Gusto.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the applicable dropdown above in this article.
If you've run payroll in Louisiana previously, you can find your Revenue Account Number (for withholding) by:
For Partnerships, LLCs, and Corporations, your seven-digit account number format is: “#######-001”.
For Sole Proprietors, your account number is your SSN: “###-##-####”.
If you've run payroll in Louisiana previously, your Employer Account Number can be found by:
Your Unemployment Insurance Contribution Rate and Occupational Code can be found by:
The format for the occupational code is: “XX-XXXX”.
If you cannot find your tax account information, call the agency at (225) 326-6999. If you do not have your assigned rate yet, enter the new employer rate for Louisiana in Gusto in the meantime—update the rate once you receive it.
Don't forget to enter Standard Occupational Classification (SOC) codes for your employees in Louisiana.
If Gusto needs to help troubleshoot tax issues for any reason, you may need to give us third-party access for this agency.
Once a valid Louisiana address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
Authorize Gusto as your third-party agent for the LA Workforce Commission, and we can help keep your LA tax information up-to-date and help troubleshoot tax issues.
How to find forms in your account
Asterisk info (if applicable)
If a form has a star (*) next to it, it will not show up in your tax documents in Gusto. These forms are usually payment vouchers or other forms (ex. coupons) filed electronically.
You can check if tax payments were made by running an "Agency Payments" report.