Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with state or local agencies or Find account numbers and rate info—the company is already registered with the state to learn more about:
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
New employers in Missouri can register for both of income and unemployment tax together. Here's what to expect:
Both account numbers and your withholding tax deposit schedule need to be entered in Gusto by clicking the Taxes & compliance section and selecting Tax setup.
Register your company
Unemployment insurance rate
The Unemployment insurance tax rate can be found on the most recent Notice of Liability you received from the Department of Labor and Industrial Relations, or by calling the agency at (573) 751-3215.
Click here to view state-by-state new employer rate ranges and wage bases (not company-specific).
Once a valid Missouri work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Kansas City
Employees who live or work in Kansas City are subject to a City and Earnings tax from the City of Kansas City, Finance Department. For Gusto to file and pay your taxes to the city of Kansas City, we need special authorization.
Verify that the following information you've entered into Gusto matches what's on file with your Kansas City Quick Tax Portal account—if you need to find or update information with the city, you can call City Hall at (816) 513-3600:
For businesses without activity in Kansas City but who employ city residents: There is no legal requirement to withhold on Kansas City residents if there is no business activity taking place in Kansas City.
St. Louis City Tax
For businesses with activity in St. Louis, you'll need to register with the St. Louis Collector of Revenue—Gusto needs this to pay your St. Louis City Tax and Payroll Expense Tax.
To register:
For businesses without activity in St. Louis, but who employ city residents: There is no legal requirement to withhold on St. Louis residents if there is no business activity taking place in St. Louis. The business may set up a withholding account as a courtesy by filing form E-9 and checking the "Withholding for City Resident Only" box—if you do, you'll need to contact our team from the Help section of your Gusto account to set up courtesy withholding in Gusto.
For Gusto to file and pay your City Earnings and Payroll tax to the city of Kansas City, we need special authorization.
Verify that the following information you've entered into Gusto matches what's on file with your Kansas City Quick Tax Portal account—if you need to update information with the city, you can call City Hall at (816) 513-3600:
Withholding account number (Tax Identification Number)
If you've run payroll in the past in MO, you can find your 8-digit Missouri Tax ID Number by:
Tax deposit schedule
Missouri employers receive their tax deposit schedule after they register with the MO Department of Revenue—if you registered over a year ago, or are uncertain what your tax deposit schedule is, call the Missouri Department of Revenue at (573) 751-3505.
If you've run payroll in the past in MO, you can find your Unemployment Account Number by reviewing:
The account number contains 10 digits and is formatted as follows: 00-00000-0-00.
Unemployment insurance tax rate
Your Unemployment Insurance tax rate can be found by:
Click here to view state-by-state UI rate ranges and wage bases (not company-specific).
Once a valid Missouri work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Kansas City
Employees who live or work in Kansas City are subject to a City and Earnings tax from the City of Kansas City, Finance Department. For Gusto to file and pay your taxes to the city of Kansas City, we need special authorization.
Verify that the following information you've entered into Gusto matches what's on file with your Kansas City Quick Tax Portal account—if you need to find or update information with the city, you can call City Hall at (816) 513-3600:
For businesses without activity in Kansas City but who employ city residents: There is no legal requirement to withhold on Kansas City residents if there is no business activity taking place in Kansas City.
St. Louis City Tax
For businesses with activity in St. Louis, you'll need to register with the St. Louis Collector of Revenue—Gusto needs this to pay your St. Louis City Tax and Payroll Expense Tax.
To register:
For businesses without activity in St. Louis, but who employ city residents: There is no legal requirement to withhold on St. Louis residents if there is no business activity taking place in St. Louis. The business may set up a withholding account as a courtesy by filing form E-9 and checking the "Withholding for City Resident Only" box—if you do, you'll need to contact our team from the Help section of your Gusto account to set up courtesy withholding in Gusto.
For Gusto to file and pay your City Earnings and Payroll tax to the city of Kansas City, we need special authorization.
Verify that the following information you've entered into Gusto matches what's on file with your Kansas City Quick Tax Portal account—if you need to update information with the city, you can call City Hall at (816) 513-3600:
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable