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To pay employees in a new state, where you’ve never operated or paid people, you must register with the state tax agencies there. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Registering for taxes may not be the only to-do when starting or running a business in a new state. Head to our blog for complete guides on starting and running a business in each state.
Gusto works with CorpNet to help you register your business in new states.
What you need to do
Cost and timeline
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
What the process looks like
Third-Party Agent (TPA) authorization reminder
Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet doesn’t set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
Some reminders
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:
Before your order is done, use the link in the state registration email from Gusto to check your order's status.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
If you were already charged, you'll get a refund in a few business days.
If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].
Q: Can I run payroll before my registration is done?
A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.
Important reminders
Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?
A: No, you need a FEIN in Gusto to get registration help for state taxes.
If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.
Q: Where can I find my tax information?
A: You can find your tax info in several places:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment tax yet?
A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:
Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?
A: CorpNet might be able to help. Contact them at [email protected] or call 1(888) 449-2638.
Q: Why can’t I enter 0% ownership for the responsible party or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. These states include: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.
Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or call 1(888) 449-2638.
Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?
A: Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet doesn’t set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.
Q: Does CorpNet help close state tax accounts?
A: No, you'll need to close the tax account yourself.
Click the dropdowns below to learn how to register for various tax types in Missouri—don't forget to give Gusto the third-party access we'll need to pay and file certain taxes (if applicable).
When you start a business in Missouri, you'll need to register for both income and unemployment taxes at the same time. Here’s what will happen:
You’ll need to enter these numbers and the deposit schedule into Gusto by going to the Taxes & compliance section and selecting Tax setup.
After a work address in Missouri is assigned to one or more employees, you can add your tax account information:
If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
Employees who live or work in Kansas City, MO have to pay a City Earnings tax.
For businesses outside Kansas City
If your business is not in Kansas City, but you have employees who live there, you don’t have to withhold this tax from their paychecks. But you can choose to do it as a favor, or courtesy, to your employees. If you want to do this, register for a City of Kansas City withholding account, and then contact us from the Support section of Gusto so we can help set everything up.
Account ID and Letter ID required
Gusto needs your “Account ID” and “Letter ID” to file and pay your Kansas City taxes. You can enter these in Gusto by going to the Taxes & compliance section and choosing Tax setup.
For businesses in St. Louis
If your business is in St. Louis, you must register with the St. Louis Collector of Revenue so Gusto can pay and file your taxes.
For businesses outside St. Louis
If your business is outside St. Louis, but you have employees who live there, you do not have to withhold this tax. But there are still rules to follow:
Register for the St. Louis City Tax
Check St. Louis City Tax Liability—verify whether an address is in the city
You can also call the agency at (314) 622-3291 and ask the "Earnings Tax Department" to check for you.
If you've already registered in the state, you'll need to enter your tax account details in Gusto.
You'll need to be registered with one or more of the below agencies for Gusto to file and pay taxes for you.
If you still need to register, click the applicable dropdown above in this article to learn more.
If you've run payroll in Missouri before, you can find your eight-digit withholding Tax ID Number by:
Note: Tax ID information is private and will only be given to a listed company officer or someone with Power of Attorney.
After registering with the Missouri Department of Revenue, you should have received your tax deposit schedule. If you do not know it or registered over a year ago, call the Missouri Department of Revenue at (573) 751-3505 to confirm your deposit schedule.
If you've run payroll in Missouri before, you can find your Unemployment Employer Account Number (EAN) by:
The account number should be ten digits, like this: 00-00000-0-00.
You can find your Unemployment Insurance tax rate by:
If you do not have your rate yet, enter the enter the new employer rate for Missouri in Gusto for now. Update the rate once you get it.
After a work address in Missouri is assigned to one or more employees, you can add your tax account information:
If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
Learn how to authorize Gusto as your third-party agent (TPA) for the agencies below.
Gusto needs your “Account ID” and “Letter ID” to file and pay your Kansas City taxes. You can enter these in Gusto by going to the Taxes & compliance section and choosing Tax setup.
Timely compensation deduction
If employers file and pay their MO-941 return on time, they can keep a small percentage of their employees' income tax withholding—Gusto automatically handles this for you.
When you look at reports in Gusto, you'll see the total MO income tax withheld and a negative amount, showing the MO compensation deduction that stays with the employer.
Tax payment rounding
Missouri requires all income tax payments to be rounded to the nearest dollar. Here's how Gusto handles it:
How to find forms in your account
Asterisk info (if applicable)
If a form has a star (*) next to it, it will not show up in your tax documents in Gusto. These forms are usually payment vouchers or other forms (e.g., coupons) filed electronically.
You can check if tax payments were made by running an "Agency Payments" report.